What to bring for a scavenger hunt walk

A scavenger hunt walk needs more than clues and a route. Each team needs a complete set of maps, assignments and writing materials, while the route needs visible signs and checkpoint markers. Plan supplies for registration, refreshments, weather protection and basic safety before shopping. This checklist is suited to a walk with several teams, volunteers at the start and finish, and checkpoints along the route.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 3
Chairsqty 8
Tableclothqty 3

Paper goods

Clipboardsqty 8
Pensqty 20
Pencilsqty 10
Waterproof foldersqty 8
Envelopesqty 20
Team wristbandsqty 50
Route mapsqty 50
Clue cardsqty 10
Directional signsqty 12
Notice boardsqty 8
Storage boxesqty 4

Sports equipment

Traffic conesqty 12
Conesqty 20
Whistlesqty 8

Safety

Reflective vestsqty 6
First aid kit

Lighting

Flashlightsqty 6

Equipment

Megaphone
Stopwatchesqty 4
Power banksqty 4

Catering

Coolersqty 3
Thermos flasksqty 3
Reusable cupsqty 60
Platesqty 50
Cutlery setsqty 50
Serving traysqty 4
Groceries
- Spa Blue - 60 bottles
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 5 liters
- Oat milk - 2 liter
- Sugar - 1 bag
- Mints - 1 box
- Lemon tea - 1 box
- Stirrers - 100 pieces
- Sandwiches - 50 pieces
- Gluten-free rolls - 6 pieces
- Butter - 500 grams
- Young cheese - 2 kilos
- Aged cheese - 1 kilo
- Back ham - 1.5 kilos
- Hummus - 1 kilo
- Vegan toppings - 500 grams
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 3 bags
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 3 kilos
- Muesli bars - 50 pieces
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Ice cubes - 8 bags
- Napkins - 150 pieces
- Trash bags - 2 rolls
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Cleaning wipes - 2 packs
- Hand soap - 2 bottles
- Hand gel - 3 bottles

Cleaning

Waste binsqty 4

Tips

Prepare one team pack per group, plus at least 10% spare pens, clue cards and route maps. Keep each pack in a waterproof folder or envelope so rain does not ruin the instructions.
Use one clipboard and writing set for every team, and bring extra pencils for participants who lose or break a pen during the walk. Label packs with team wristbands or matching envelopes before arrival.
For a route with public crossings or low-light sections, pack reflective vests, traffic cones or cones, whistles and flashlights for the volunteers responsible for checkpoints. Check the route before placing any marker.
Bring a cooler for chilled food and drinks, plus thermos flasks, reusable cups, plates and cutlery for the finish. Pack serving trays and waste bins as well; these are easy to overlook until food is being served.
Set aside power banks, a megaphone and stopwatches at the registration table. Keep the first aid kit there too, and place directional signs and a notice board where every team can see the start instructions.

Frequently asked questions

What do I need for a scavenger hunt walk?: Bring route maps, clue cards, waterproof folders, clipboards, pens or pencils, team wristbands and directional signs. For the route, add checkpoint markers, reflective vests, a first aid kit and flashlights if the walk may run into low light. You will also need registration furniture and refreshments if food or drinks are included.
How many scavenger hunt supplies do I need per team?: Prepare one map, clue set, waterproof folder, clipboard and writing set per team. Add at least one spare writing set for every 5 teams, and print 10% extra maps and clue cards in case materials are lost or damaged.
What food and drink equipment is needed for a scavenger hunt?: Use coolers for chilled items and thermos flasks for hot coffee or tea. Plan reusable cups, plates and cutlery for every participant, plus serving trays and waste bins; bring around 10% extra cups and tableware for breakage or unexpected guests.
What safety items should I bring on a scavenger hunt route?: Pack a first aid kit, reflective vests and whistles for route volunteers, along with traffic cones or cones to make checkpoints visible. Bring flashlights for any section that could be dark, and keep an emergency contact list at the registration desk.

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