What you need for a roller skate event

A roller skate event needs more than skates and a start line. You’ll need safety gear, route-marking supplies, registration materials, equipment for communication and enough furniture for check-in and rest areas. This shopping list also covers items people often arrange too late, such as spare wheels, pumps, lighting and power supplies. Use it alongside your route plan to check quantities before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Registration tablesqty 3
Catering tablesqty 4
Folding chairsqty 20
High tablesqty 4
Waste binsqty 8

Sports equipment

Conesqty 40
Route arrowsqty 80
Bib numbersqty 150
Wristbandsqty 150
Inline skate helmetsqty 20
Knee padsqty 20
Elbow padsqty 20
Wrist guardsqty 20
Spare wheelsqty 24
Allen keysqty 6
Bike pumpsqty 4
Tow ropesqty 4
Safety vestsqty 30
Route mapsqty 150
Traffic conesqty 30
Crowd barriersqty 12
Warning tapeqty 4
Safety vestsqty 16
Flashlightsqty 8
Clipboardsqty 6
Ballpoint pensqty 30
Markersqty 12
Waterproof tapeqty 8
Ropeqty 2
Measuring tapesqty 2
Stopwatchesqty 4
Hand bellsqty 2
First aid kitsqty 3
Emergency blanketsqty 12
Disposable glovesqty 4
Cooling packsqty 20
Blanketqty 4

Equipment

Walkie-talkiesqty 12
Sound system
Microphoneqty 2
Extension cordsqty 4
Power stripsqty 4
Power banksqty 6
Mobile phonesqty 4

Lighting

LED lampsqty 8
Battery lanternsqty 6

Decorations

Start and finish arch
Bannersqty 8
Directional signsqty 12
Route sign holdersqty 20

Kitchen

Coolersqty 8
Thermos flasksqty 6
Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 4
Bread knivesqty 4
Serving tongsqty 6
Serving Cupsqty 8

Tableware

Reusable cupsqty 250
Platesqty 180
Cutlery setsqty 180
Coffee cupsqty 80
Serving traysqty 8

Cleaning

Bucketsqty 4
Broom setsqty 3
Mopsqty 3
Spongesqty 12
Tea towelsqty 12

Catering

Groceries
- Spa Blauw - 180 bottles
- Spa Rood - 60 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Tea - 6 boxes
- Herbal tea - 3 boxes
- Sugar - 3 packs
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Ice cubes - 20 bags
- Multigrain bread - 12 loaves
- White bread - 8 loaves
- Whole grain bread - 8 loaves
- Kaiser rolls - 120 pieces
- Butter - 6 packs
- Margarine - 4 tubs
- Young cheese - 5 kilos
- Aged cheese - 3 kilos
- Ham - 3 kilos
- Chicken breast slices - 2 kilos
- Hummus - 12 tubs
- Peanut butter - 4 jars
- Jam - 4 jars
- Honey - 2 jars
- Cucumbers - 12 pieces
- Tomatoes - 4 kilos
- Lettuce - 8 heads
- Bell peppers - 3 kilos
- Apples - 150 pieces
- Bananas - 120 pieces
- Pears - 80 pieces
- Grapes - 12 kilos
- Mandarins - 100 pieces
- Whole grain bars - 150 pieces
- Muesli bars - 100 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted peanuts - 4 bags
- Rice cakes - 8 packs
- Gluten-free crackers - 4 packs
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Peanut sauce - 2 jars
- Salt - 2 packs
- Pepper - 2 jars
- Herb mix - 4 sachets
- Olive oil - 2 bottles
- Vinegar - 1 bottle
- Sugar waffles - 120 pieces
- Mini muffins - 120 pieces
- Raisins - 6 bags
- Chocolate cookies - 8 packs
- Yogurt - 30 cups
- Applesauce - 24 squeeze pouches
- Vegetarian wraps - 80 pieces
- Chicken wraps - 80 pieces
- Wrap vegetables - 10 kilo
- Pasta - 3 kilos
- Pasta salad - 12 kilos
- Ready-made soup - 12 liters
- Breadsticks - 8 packs
- Napkins - 500 pieces
- Paper straws - 250 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Hand soap - 6 bottles
- Hand sanitizer - 8 bottles
- All-purpose cleaner - 4 bottles
- Dish soap - 4 bottles
- Dishwasher tablets - 40 pieces
- Cleaning wipes - 12 packs
- Paper towels - 12 packs
- Bandages - 6 boxes
- Disinfecting wipes - 8 packs
- Wound gauze - 20 pieces
- Bandages - 12 rolls
- Sports tape - 12 rolls
- Disposable cups for first aid - 100 pieces
- Cool bags - 12 pieces

Tips

Prepare one helmet, knee pad set, elbow pad set and wrist guard set for every participant who needs to borrow protective gear. Keep a few spare sets available for last-minute replacements.
Buy or prepare route arrows and cones in advance, then check the route before opening registration. Have enough markers to identify every hazard zone and every unclear turn.
Allow one bib number and one wristband per registered participant, plus at least 10% extra for damaged items, late registrations and replacements.
For a longer outdoor event, provide at least one charged power bank per key coordinator and keep extension cords, power strips and battery lanterns together in a labelled equipment box.
Set aside spare wheels, Allen keys and bike pumps at the start and finish area. These are easy to forget and are much harder to source once skaters are already on the route.

Frequently asked questions

How many helmets and protective pads do I need for a roller skate event?: Plan one complete protective set per participant who is borrowing equipment: one helmet, knee pads, elbow pads and wrist guards. Add around 10% extra if you expect different sizes, damage or late arrivals.
How many bib numbers and wristbands should I buy?: Prepare one bib number and one wristband for each registered participant, then add at least 10% spare. For 100 participants, that means preparing 110 of each.
What safety equipment should I bring to a roller skate event?: Bring helmets, knee pads, elbow pads, wrist guards, cones, route arrows, safety vests, spare wheels, Allen keys and bike pumps. Check all borrowed or shared protective gear before the event, preferably at least one day in advance.
When should I arrange lighting and power for an outdoor skate event?: Check power access and test the sound system, microphone, extension cords and power strips at least 24 hours beforehand. Charge power banks and mobile phones the same day, and bring LED lamps or battery lanterns for areas used after dark.

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