What to Bring for a Restaurant Tour

A restaurant tour needs more than table reservations. You may be walking between several venues, checking names and dietary requirements, handling separate payments, and keeping the group together after dark or in bad weather. Pack the communication materials, charging equipment and practical supplies before the day starts. The quantities depend on your group size, but preparing one information set per participant and one organiser kit will prevent most last-minute problems.

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What to bring

Grouped the way you'd shop for it, with quantities.

Communication

Printed route mapsqty 25
Participant listsqty 3
Restaurant confirmationsqty 3
Name stickersqty 25
Ballpoint pensqty 10
Clipboardsqty 2
Receipt envelopesqty 5

Equipment

Power banksqty 4
USB-C charging cablesqty 4
Lightning charging cablesqty 2
Power strip

Practical

Flashlightsqty 2
Compact first aid kit
Reflective vestsqty 2
Foldable Umbrellasqty 4
Fanny packsqty 2

Catering

Reusable water bottlesqty 25
Cool bagsqty 2
Ice packsqty 6
Groceries
- Spa Blauw - 30 bottles
- Sparkling water - 10 bottles
- Cola - 6 cans
- Cola Zero - 6 cans
- Ice tea - 6 cans
- Alcohol-free beer - 12 bottles
- Coffee - 1 pack
- Tea - 1 box
- Sugar Sticks - 30 pieces
- Milk cups - 30 pieces
- Lemon slices - 4 lemons
- Paprika chips - 2 bags
- Plain chips - 2 bags
- Snack mix - 2 bags
- Muesli bars - 25 pieces
- Bananas - 20 pieces
- Apples - 20 pieces
- Grapes - 2 trays
- Peppermint - 2 bags
- Chewing gum - 3 packs
- Tissues - 5 packs
- Wet wipes - 3 packs
- Hand sanitizer - 2 bottles
- Paper towels - 2 rolls
- Napkins - 3 packs
- Plastic cups - 30 pieces
- Stir sticks - 30 pieces
- Garbage bags - 10 pieces
- Trash bags for the way - 5 pieces
- Bandages - 20 pieces
- Disinfectant wipes - 1 pack

Tips

Prepare one printed route map and participant information set per person, plus 2–3 spare copies for lost or damaged pages. Keep written restaurant confirmations and emergency numbers in the organiser’s clipboard.
Bring enough name stickers and ballpoint pens for every participant, with at least 10% extra. People often join late, lose a sticker or need to correct a name.
Charge every organiser’s phone before departure and pack one power bank per lead organiser. Bring both USB-C and Lightning cables if the group uses different phones, and test the power strip before leaving.
Plan for walking between venues: pack one compact first-aid kit, at least two flashlights for an evening route, and reflective vests for organisers when roads or crossings are poorly lit.
Provide one reusable water bottle per participant where possible. If you are carrying groceries or chilled items, use a cool bag with ice packs and keep perishable food out of the heat until it is needed.

Frequently asked questions

What should I bring on a restaurant tour?: Bring route maps, the participant list, restaurant confirmations, name stickers, pens and a clipboard for coordination. Add charged phones, power banks, suitable charging cables, a first-aid kit and weather protection.
How many printed route maps do I need for a restaurant tour?: Print one map per participant and prepare 2–3 spare copies. Keep one additional copy with the organiser together with the confirmed route, meeting point and restaurant contact details.
How many name stickers and pens should I buy?: Buy one name sticker per participant plus 10% extra, rounded up to a whole number. Bring at least one pen for every five participants, with two extra pens kept by the organiser.
When should I prepare the restaurant tour supplies?: Collect non-perishable materials at least 2–3 days before the tour. Charge phones and power banks the evening before, and pack water, cool bags, ice packs and any groceries on the day itself.

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