What you need for reading skills training
Plan the materials around the number of participants, the length of the training and the exercises you will run. Each participant needs a reading text, worksheets, a writing folder, a notepad and a pen, with a few extras for late registrations or damaged copies. You will also need presentation and writing equipment, a registration table, and a simple coffee and tea setup. Check technical equipment and printed materials at least one working day before the session.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 8
- Chairsqty 34
- Reception desk
- Stoolsqty 4
Equipment
- Laptop
- Projector
- Projection screen
- HDMI cableqty 2
- Extension cordqty 3
- Power stripqty 3
- Wireless presentation clicker
Kitchen
- Coffee makerqty 2
- Kettleqty 2
- Thermosqty 4
- Cool boxqty 2
Tableware
- Coffee cupsqty 36
- Drinking glassesqty 36
- Dinner platesqty 36
- Cutlery setsqty 36
- Serving plattersqty 8
- Pouring jugsqty 4
Training materials
- Whiteboard
- Flip chart
- Flipchart padsqty 3
- Whiteboard markersqty 12
- Markersqty 36
- Writing foldersqty 34
- Pensqty 40
- Notepadsqty 34
- Reading booksqty 34
- Dictionariesqty 10
- Document foldersqty 34
- Name badge holdersqty 34
- Lanyardsqty 34
- Staplersqty 2
- Hole punchesqty 2
Cleaning
- Waste binsqty 4
- Hand broomsqty 2
- Dustpan and brushqty 2
Catering
- Groceries
- Coffee beans - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 pack
- Mints - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Still mineral water - 4 crates
- Sparkling mineral water - 2 crates
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Orange juice - 6 liters
- Apple juice - 4 liter
- Lemons - 8 pieces
- Cookies - 6 packs
- Wholegrain crackers - 4 packs
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Apples - 4 kilograms
- Bananas - 3 kilograms
- Grapes - 2 kilogram
- Cherry tomatoes - 2 kilograms
- Cucumbers - 6 pieces
- Carrots - 2 kilogram
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Young cheese - 2 kilograms
- Turkey breast - 1 kilogram
- Hummus wraps - 36 pieces
- Chicken wraps - 36 pieces
- Vegetarian wraps - 12 pieces
- Mixed meal salad - 6 kilogram
- Pasta salad - 5 kilograms
- Chickpea salad - 3 kilogram
- Gluten-free rolls - 6 pieces
- Vegan sandwiches - 12 pieces
- Vegetarian Quiche - 3 pieces
- Vegan meal salad - 2 kilograms
- Gluten-free meal salad - 1 kilogram
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Cinnamon - 1 jar
- Paper napkins - 4 packs
- Paper towels - 6 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 3 bottles
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Microfiber cloths - 10 pieces
- All-purpose cleaner - 2 bottles
- Floor cleaner - 1 bottle
- Trash bags - 2 rolls
Tips
- Prepare one complete learning pack per participant: include the selected reading books, printed worksheets, a writing folder, a notepad and a pen. Add 5–10% extra copies so one missing or damaged pack does not interrupt the training.
- Test the laptop, projector, projection screen, HDMI cable, presentation clicker and power connections at least one day before the session. Pack one spare extension cord and power strip, and keep the presentation on the laptop as a backup.
- For a half-day session, plan roughly 2–3 cups of coffee or tea per person, plus drinking water. Set up the coffee maker, kettle, thermos, cups, glasses and pouring jugs before participants arrive so registration is not delayed.
- Bring enough writing supplies for the exercises: provide at least one pen and notepad per participant, with 10% extras. Put the whiteboard markers, markers, flip chart and two or more flipchart pads where the instructor can reach them.
- Prepare the reception table with the final participant list, name badges and spare badges before opening the room. Keep dietary requirements with the catering order and check the quantities against the confirmed registrations 24–48 hours beforehand.
Frequently asked questions
- What materials does each participant need for reading skills training?
- Prepare one reading book or selected text, one worksheet pack, one writing folder, one notepad and one pen per participant. Add 5–10% extra sets for replacements or late arrivals.
- How many pens and notepads should I buy for a reading training session?
- Buy at least one pen and one notepad per confirmed participant, plus 10% extra. For 20 participants, that means 22 pens and 22 notepads.
- When should I test the projector and print the worksheets?
- Test the laptop, projector, screen, cables and clicker at least one working day before training. Print and assemble the worksheets at least 24 hours before participants arrive.
- How much coffee and tea do I need for reading skills training?
- For a half-day session, allow about 2–3 cups of coffee or tea per person, then add 10% extra. For 20 participants, prepare approximately 44–66 servings.
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