What You Need for a Quilts Market

A Quilts Market needs more than tables for sellers and quilts on display. You will need a clear way to label prices, direct visitors, process payments and keep refreshments running throughout the market. Plan the quantities around your number of vendors and expected visitors, then check power access before buying or packing equipment. This list also covers often-forgotten items such as change, extension cords, batteries, serving ware and cleaning supplies.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market tablesqty 18
Chairsqty 30
Foldable tablesqty 3
Clothes racksqty 6
Tableclothsqty 18
Storage cratesqty 12

Decorations

Quilt holdersqty 12
Buntingqty 6
Decorative quiltqty 2
Prize card holdersqty 40
Name badgesqty 40
Directional signsqty 12
Information boardsqty 4

Equipment

Card machinesqty 2
Cash traysqty 2
Power stripsqty 8
Extension cordsqty 8
LED lampsqty 10
Batteriesqty 24

Kitchen

Coffee machinesqty 2
Thermos flasksqty 6
Coolersqty 4
Serving traysqty 6

Tableware

Coffee cupsqty 80
Glassesqty 80
Platesqty 80
Cutlery setsqty 80
Sugar bowlsqty 4

Cleaning

Broom setsqty 3
Vacuum cleanersqty 2
Mopsqty 3
Bucketsqty 3
Microfiber clothsqty 20

Catering

Groceries
- Coffee beans - 3 bags
- Tea bags - 150 pieces
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 2 kilograms
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Still mineral water - 8 bottles
- Sparkling mineral water - 6 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Snack biscuits - 8 packs
- Butter cookies - 6 packs
- Mini butter cookies - 60 pieces
- Apple pie slices - 40 pieces
- Gluten-free cookies - 3 packs
- Vegan cookies - 3 packs
- Paprika chips - 5 bags
- Plain chips - 5 bags
- Salted nuts - 3 bags
- Grapes - 4 kilograms
- Apples - 50 pieces
- Mandarins - 50 pieces
- Mini wraps - 80 pieces
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Cucumbers - 6 pieces
- Cherry tomatoes - 3 kilograms
- Bell peppers - 12 pieces
- Arugula - 6 bags
- Grated cheese - 2 kilogram
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Napkins - 300 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 4 bottles
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 10 pieces

Tips

Allow one market table or booth space per vendor, then add at least one extra table for information, refreshments or overflow stock. Confirm the final vendor count before hiring or borrowing furniture.
Prepare one name badge and one seller kit for every vendor, plus a few spare badges. Put price tags and information cards together before setup so sellers are not searching for stationery during opening.
Bring a card machine for each busy payment point and a cash tray for each seller handling cash. Prepare small-denomination change before doors open; do not rely on nearby shops being open.
Count cups, glasses, plates and cutlery for the full expected attendance, then add roughly 10% extra. Use thermos flasks or coffee machines sized for the first service period, with coolers ready for anything that must stay cold.
Pack at least one extension cord and power strip for each powered area, plus spare batteries for LED lamps or other equipment. Keep broom sets and a vacuum cleaner available before opening, not only after the market closes.

Frequently asked questions

What do I need to bring to a Quilts Market?: Bring market tables, quilt holders or racks, tablecloths, price tags, signage, name badges and payment equipment. You will also need refreshments, serving ware, power supplies and cleaning equipment. Use one complete setup for each vendor, with spares for shared areas.
How many tables do I need for a Quilts Market?: Plan for at least one sales table or booth space per confirmed vendor. Add one or two shared tables for information, refreshments and checkout, then keep one spare foldable table if storage space allows.
How much change should I prepare for a Quilts Market?: Prepare a cash float for every seller accepting cash, using small notes and coins that match the expected prices. Count and separate the floats before setup, and finish this at least 30 minutes before opening.
How many cups and plates do I need for a Quilts Market?: Start with one cup, glass, plate and cutlery set per expected refreshment serving, then add about 10% extra. For example, plan 110 place settings for 100 servings so replacements are available throughout the market.

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