What to buy for a quad event

A quad event needs more than the vehicles and helmets. Plan drinks and snacks for the full riding schedule, then add practical supplies for registration, safety instructions, a tasting round and changing weather. This shopping list covers the items that are easy to overlook, including serving equipment, backup lighting and ways to keep food and drinks cold. Confirm dietary requirements before shopping so you can buy suitable portions instead of improvising on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Quadsqty 8
Helmetsqty 10
Safety gogglesqty 10
Work glovesqty 10
Rain suitsqty 10
Reflective vestsqty 10
Route mapsqty 10
Compassqty 2
Ratchet strapsqty 4

Furniture

Foldable tablesqty 4
Folding chairsqty 12
Party tent
Clothes racksqty 2

Tableware

Platesqty 12
Bowlsqty 12
Drinking glassesqty 24
Coffee cupsqty 12
Cutlery setsqty 12

Kitchen

Cutting boardsqty 3
Chef's knifeqty 2
Serving spoonsqty 4
Thermos flasksqty 3
Coolersqty 3
Ice box

Equipment

Kettle
Coffee maker
Extension cordsqty 2
Power stripsqty 2
Power banksqty 3

Lighting

Battery lampsqty 4

Safety

First aid kit
Flashlightsqty 4
Emergency blanketsqty 4

Decorations

Welcome sign
Route arrowsqty 8
Name stickersqty 12

Catering

Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Still water - 2 crates
- Sparkling water - 1 crate
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Iced tea - 4 bottles
- Beer - 3 crates
- Alcohol-free beer - 1 crate
- White wine - 4 bottles
- Red wine - 3 bottles
- Bubbly - 2 bottles
- Apple juice - 2 cartons
- Orange juice - 2 cartons
- Baguettes - 6 pieces
- Mini burgers - 30 pieces
- Vegetarian burgers - 6 pieces
- Hamburger buns - 36 pieces
- Chicken satay - 2 kilogram
- Vegetarian satay - 500 grams
- Pasta salad - 2 kilogram
- Mixed salad - 1.5 kilogram
- Cucumber - 4 pieces
- Tomatoes - 1 kilogram
- Red onion - 4 pieces
- Herb butter - 4 tubs
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Satay sauce - 2 jars
- Mustard - 1 jar
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snack mix - 3 bags
- Peanuts - 2 bags
- Grapes - 2 kilogram
- Apples - 12 pieces
- Brownies - 24 pieces
- Whipped cream - 3 cans
- Napkins - 2 packs
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Kitchen paper - 3 rolls
- Trash bags - 2 rolls
- Dish soap - 1 bottle
- Cleaning spray - 1 bottle
- Sponges - 4 pieces
- Toilet paper - 12 rolls
- Hand soap - 2 bottles
- Wet wipes - 3 packs
- Disinfectant gel - 2 bottles
- Bandages - 2 boxes

Tips

Allow 2–3 drinks per person for the first hour, then 1–2 drinks per person for each additional hour. Chill the drinks in coolers or an ice box before participants arrive.
Pack one snack portion per participant, plus about 10% extra for late arrivals or larger appetites. Bring bowls, plates, drinking glasses and serving spoons so food does not have to be passed around in packaging.
Prepare one complete safety set per rider: helmet, safety goggles, work gloves and a reflective vest. Keep rain suits available for every participant if the forecast is uncertain, and check sizes before the event.
Bring at least two route maps for the group and a compass as a backup if phones lose signal. Pack power banks and battery lamps before departure; these are often forgotten when the route or reception runs late.
For an outdoor reception, plan one foldable table for registration and another for drinks or snacks, with a party tent if rain is possible. Test the coffee maker, kettle, extension cords and power strips the day before.

Frequently asked questions

How many drinks do I need for a quad event?: Plan 2–3 drinks per person for the first hour, followed by 1–2 drinks per person for every additional hour. Add at least 10% extra if the route is strenuous or the weather is warm.
What food should I buy for a quad event?: Buy one snack portion per participant, plus 10% extra, and include options based on the dietary requirements you collected. For a tasting round, also allow one small serving of each item per person and bring plates, bowls and serving spoons.
How many helmets and safety sets are needed?: Prepare one helmet, pair of safety goggles, pair of work gloves and reflective vest for each rider. Check the participant list at least 48 hours beforehand so you can resolve missing sizes or equipment before arrival.
What should I bring if it rains during the quad event?: Have one rain suit per participant, plus a party tent or covered reception area for registration and food. Check the forecast 24 hours before the event and pack the rain gear before loading the quads and route supplies.

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