What you need for a pump track race

A pump track race needs more than bikes and a stopwatch. Prepare materials for registration, race numbers, timing, judging, repairs, first aid and changing weather. For every rider, allow one bib number and strap, then add at least 10% spares for last-minute changes or damaged numbers. Arrange shelter, tables, power and communication before race day so volunteers can focus on the start line and results.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 40
High tablesqty 4
Judges' table
Clothing rack

Equipment

Laptopqty 2
Tabletsqty 3
Printer
Portable speakersqty 2
Wireless microphone
Power strip adaptersqty 4
Extension cordsqty 6
Power banksqty 4
Megaphone

Sports equipment

Bib numbersqty 120
Race bib strapsqty 120
Spare bicyclesqty 2
Bike pumpsqty 3
Allen key setsqty 3
Tire leversqty 6
Spare inner tubesqty 12
Bike pump with pressure gauge
Stopwatchqty 4
Scoreboardsqty 4
Medalsqty 12
Cupsqty 12
Stage blocksqty 3
First aid kitqty 2
Emergency blanketsqty 10
Cold packsqty 12
Safety vestsqty 15
Walkie-talkiesqty 8
Clipboardsqty 8
Pensqty 40
Markersqty 12
A4 printing paperqty 2
Scalesqty 2
Number signsqty 20
Crowd control barriersqty 30
Barrier tapeqty 4
Traffic conesqty 30
Sandbagsqty 20
Floor matsqty 6

Tableware

Reusable cupsqty 150
Platesqty 100
Cutlery setsqty 100
Coffee potsqty 4
Thermos flasksqty 4
Serving bowlsqty 6
Serving traysqty 6
Coolersqty 6
Water jugsqty 8

Decorations

Stage backdrop
Buntingqty 8
Bannersqty 6
Direction signsqty 12
Information boardsqty 8
Tableclothsqty 8

Lighting

LED string lightsqty 6
Work lightsqty 4
Battery lanternsqty 6

Cleaning

Waste binsqty 8
Broom setsqty 3
Litter pickersqty 3
Bucketsqty 4
Mopsqty 4
Cleaning spongesqty 12
Hand soap dispensersqty 4

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Tea assortment - 2 boxes
- Sugar - 1 kilo
- Mints - 1 box
- Milk - 6 liters
- Oat milk - 3 liters
- Chocolate milk - 6 liters
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Lemonade syrup - 2 bottles
- Ice cubes - 12 bags
- Whole wheat bread - 12 loaves
- White rolls - 100 pieces
- Whole wheat rolls - 60 pieces
- Croissants - 40 pieces
- Butter - 4 packs
- Margarine - 2 tubs
- Young cheese - 4 kilos
- Aged cheese - 2 kilo
- Ham - 3 kilos
- Chicken breast topping - 2 kilos
- Vegetarian slices - 2 kilo
- Hummus - 2 kilos
- Cream cheese - 1,5 kilo
- Peanut butter - 2 jars
- Jam - 2 jars
- Cucumber - 12 pieces
- Tomatoes - 4 kilos
- Lettuce - 8 heads
- Bell peppers - 3 kilos
- Carrots - 3 kilos
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 4 kilos
- Mandarins - 6 kilos
- Muesli bars - 100 pieces
- Currant buns - 80 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Snack mix - 4 bags
- Rice cakes - 6 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Olive oil - 1 bottle
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dish soap - 3 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Cleaning wipes - 6 packs
- All-purpose cleaner - 3 bottles
- Toilet cleaner - 2 bottles
- Disposable gloves - 4 boxes

Tips

Prepare one race bib and strap per participant, plus at least 10% extra. Print the start lists and participant information at least one day before the race, not while riders are arriving.
Pack a dedicated bike repair kit with pumps, a pressure gauge, Allen key sets, tire levers and spare inner tubes. Two pumps and at least one spare inner tube per 20 riders gives you a workable buffer for a busy session.
Set aside one judges’ table, scoreboards and a stopwatch for each active timing point. Keep a laptop or tablet available for registrations and results, with power banks ready if mains power is unreliable.
Plan shelter and seating before checking the forecast: party tents protect registration, judges and first aid, while tables and chairs keep paperwork off the ground. Add high tables if volunteers need a quick standing workspace.
Keep the first aid kit and emergency blankets with the assigned first aid staff, not in a storage box across the venue. Bring a megaphone or portable speakers and a wireless microphone if riders must hear category changes, safety instructions or result announcements.

Frequently asked questions

How many race numbers do I need for a pump track race?: Prepare one bib number and one strap for every registered rider, then add 10% spare sets. For 80 riders, that means at least 88 bib numbers and 88 straps.
What bike repair supplies should I bring to a pump track race?: Bring at least two bike pumps, including one with a pressure gauge, plus Allen key sets, tire levers and spare inner tubes. For a field of 20 riders, pack at least one spare inner tube; increase that number for larger or less experienced groups.
How much shelter and seating is needed for a pump track race?: Cover the registration, judges and first aid areas with party tents, and provide at least one table for registration and one judges’ table. Allow one chair per seated volunteer or official, with extra seating for participants waiting between heats.
When should I print the pump track race paperwork?: Print race numbers, start lists and participant information at least one day before the event. Keep a printer and spare power options on site for late registrations or corrections, but do not rely on printing everything during check-in.

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