What You Need for a Pub Quiz

A pub quiz needs more than questions and a microphone. Plan supplies for registration, team tables, answer sheets, scoring, drinks and snacks, then check the equipment before guests arrive. For drinks, allow two to three per person during the first hour, plus water and non-alcoholic options. Buy or gather quiz materials early, especially printed booklets, pens, team badges and prizes, because replacing them on the day is difficult.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 70
Buffet tablesqty 2
Coat racksqty 2

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Charging cablesqty 3

Tableware

Beer glassesqty 70
Wine glassesqty 30
Water glassesqty 70
Coffee cupsqty 30
Platesqty 70
Cutlery setsqty 70

Kitchen

Coolersqty 4
Ice cube traysqty 4
Serving plattersqty 10
Serving spoonsqty 6
Coffee makerqty 2

Game materials

Answer formsqty 80
Quiz bookletsqty 10
Pensqty 80
Team badgesqty 80
Scoreboardsqty 10
Prizesqty 3

Decorations

Tableclothsqty 10
Name badgesqty 70
Directional signsqty 6

Lighting

Mood lightingqty 4
Lampsqty 4

Cleaning

Waste binsqty 6
Vacuum cleaner
Mop set

Catering

Groceries
- Pilsener - 120 bottles
- Non-alcoholic beer - 24 bottles
- Red wine - 6 bottles
- White wine - 6 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Tonic - 3 bottles
- Bitter lemon - 3 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 12 pieces
- Ice cubes - 12 bags
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Tortilla chips - 6 bags
- Salted peanuts - 4 bags
- Snack mix - 4 bags
- Snack mix - 4 bags
- Olives - 6 jars
- Cucumber - 8 pieces
- Carrots - 4 kilos
- Grapes - 4 kilos
- Apples - 60 pieces
- Hummus - 6 tubs
- Herb cream cheese - 4 tubs
- Baguettes - 12 pieces
- Butter - 2 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Napkins - 200 pieces
- Paper straws - 100 pieces
- Garbage bags - 30 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Microfiber cloths - 12 pieces

Tips

Plan one answer sheet and one quiz booklet per team, plus 10% extra. For 10 teams, prepare 11 sets and at least 12 working pens.
Allow two to three drinks per person for the first hour, then add one per person for each later hour. Include water and non-alcoholic drinks, and chill them at least 4 hours beforehand.
Use one table for each team and leave a clear route to the quiz table, screen and reception table. Check the room layout before putting out tablecloths, glasses and snacks.
Test the laptop, projector, screen, speakers, microphone, extension cords and power strips at least 2 hours before registration. Keep charging cables and a backup connection where the quiz host can reach them.
Prepare prizes for each planned winning category and bring them to the venue before guests arrive. Put scoreboards, pens and team badges at the tables so registration does not hold up the first round.

Frequently asked questions

What drinks and snacks do I need for a pub quiz?: Allow two to three drinks per person for the first hour, then one more per person for each additional hour. Buy snacks for about 1.5 to 2 servings per guest, plus water and non-alcoholic options.
How many pens and answer sheets do I need for a pub quiz?: Prepare one answer sheet, one quiz booklet and at least one working pen per team. Add 10% spare sets and pens; for 10 teams, bring 11 sets and 12 pens.
What equipment do I need to show a pub quiz?: You need a laptop, projector, projection screen, speakers, microphone, extension cords and power strips. Test every connection at least 2 hours before the first guests arrive.
When should I buy supplies for a pub quiz?: Buy printed materials, team badges and prizes at least 3 to 5 days in advance. Buy fresh snacks 1 to 2 days before the quiz, and chill drinks at least 4 hours beforehand.

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