What you need for a programming workshop
Use this checklist to shop for and prepare a programming workshop without missing the small items that slow down setup. Plan one working laptop and charger per participant, then add a few spare peripherals and adapters. You will also need materials for explanations and exercises, a clear registration point, and simple refreshments for breaks. Check software, Wi-Fi and power connections before participants arrive rather than discovering problems during the first exercise.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Work tablesqty 6
- Chairsqty 24
- Registration desk
- Teacher's table
Equipment
- Laptopsqty 20
- Laptop chargersqty 20
- Projector
- Projection screen
- HDMI cablesqty 3
- Extension cordsqty 6
- Power stripsqty 8
- Wi-Fi router
- USB sticksqty 24
- Computer miceqty 20
Education
- Worksheetsqty 24
- Notepadsqty 24
- Ballpoint pensqty 30
- Pencilsqty 24
- Erasersqty 24
- Flip chart
- Flipchart markersqty 6
- Name stickersqty 30
Tableware
- Reusable cupsqty 30
- Platesqty 30
- Cutlery setsqty 30
- Serving spoonsqty 4
- Coffee potsqty 2
- Water jugsqty 3
Catering
- Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Mineral water - 24 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Lemonade - 3 bottles
- Still water - 12 bottles
- Sparkling water - 12 bottles
- Sandwich rolls - 30 pieces
- Whole grain bread - 3 loaves
- Cheese - 1.5 kilos
- Turkey breast - 1 kilo
- Hummus - 4 tubs
- Cucumber - 6 pieces
- Tomatoes - 1 kilo
- Lettuce - 4 heads
- Bell peppers - 8 pieces
- Pasta salad - 4 kilo
- Chickpeas - 4 cans
- Corn - 4 cans
- Olives - 2 jars
- Yogurt dressing - 2 bottles
- Vegan dressing - 2 bottles
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Popcorn - 3 bags
- Muesli bars - 30 pieces
- Apples - 30 pieces
- Bananas - 24 pieces
- Grapes - 3 kilos
- Cookies - 4 packs
- Napkins - 100 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 12 rolls
Cleaning
- Waste binsqty 4
- Cleaning spongesqty 6
- Cleaning clothsqty 10
- Floor squeegee
- Broom
- Dustpan and brushqty 2
- Hand soapqty 3
Lighting
- Desk lampsqty 6
Tips
- Plan one laptop, charger and workspace per participant, plus at least one spare laptop or replacement charger if your group is larger than 10. Test every computer with the exercises and required software no later than the day before.
- Count connection points before shopping: allow one power socket per laptop and keep at least two extension cords, power strips and suitable HDMI adapters available for the teacher’s setup. Test the projector and screen before the room opens.
- Prepare printed worksheets for every registered participant, with 10% extra copies. Put one notepad, ballpoint pen and name sticker at each place so late arrivals do not interrupt the first explanation.
- Arrange the refreshment quantities from the registration list, including dietary requirements, at least 48 hours before the workshop. Chill groceries and fill water jugs before participants arrive, rather than during the opening session.
- Set aside USB sticks and computer mice as backups, especially for a beginner workshop. Keep the registration desk, teacher’s table and flip chart ready at least 30 minutes before the published start time.
Frequently asked questions
- How many laptops do I need for a programming workshop?
- Plan one working laptop per participant, with one charger for each laptop. For a group of 20, prepare 20 laptops and chargers and, if possible, one or two spare units for failures or late replacements.
- What cables and power supplies are needed for a coding workshop?
- Bring power strips and extension cords for every laptop area, plus HDMI cables and the adapters required by the teacher’s laptop and projector. Check the room’s sockets at least 24 hours in advance and test the full connection before the workshop.
- How many worksheets and pens should I buy?
- Prepare one worksheet, notepad and pen per registered participant, plus 10% extra. For 20 participants, that means 22 copies and 22 sets of basic writing supplies.
- When should I buy refreshments for a programming workshop?
- Confirm dietary requirements and buy non-perishable groceries at least 48 hours before the event. Chill perishable items on the day before or the morning of the workshop, and set out cups, plates and cutlery before registration begins.
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