What to bring for a Pride walk

A Pride walk needs more than flags and matching colours. This shopping list covers route marking, participant information, communication, refreshments and equipment for the start and finish areas. Plan supplies for the number of walkers, volunteers and first-aid staff you expect, then add a small buffer for replacements. Check the weather before shopping: outdoor equipment, drinks and signage are easy to underestimate and difficult to replace on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 24
High tablesqty 6
Tableclothsqty 8
Coolersqty 6

Route

Directional signsqty 20
Directional signsqty 12
Barrier tapeqty 4
Traffic conesqty 12
Route mapsqty 150
Place cardsqty 30

Communication

Walkie-talkiesqty 10
Mobile phonesqty 4
Phone power banksqty 6
Megaphoneqty 2
Name badgesqty 30
Wristbandsqty 150
Markersqty 12
Clipboardsqty 6
Pen setsqty 6

Decorations

Pride flagsqty 40
Large rainbow flagsqty 8
Flagpolesqty 20
Rainbow balloonsqty 100
Balloon ribbonqty 4
Bannersqty 4
Cable tiesqty 100

Equipment

Portable speakersqty 2
Wireless microphonesqty 2
Microphone standsqty 2
Extension cordsqty 6
Power stripsqty 6
Duct tapeqty 6

Lighting

LED string lightsqty 6
Battery lanternsqty 8

Safety

First aid kitsqty 2
Safety vestsqty 12
Flashlightsqty 8
Sunscreen dispensersqty 2

Tableware

Reusable cupsqty 180
Reusable platesqty 150
Reusable cutleryqty 180
Serving spoonsqty 8
Serving plattersqty 12
Coffee cupsqty 80

Kitchen

Thermos flasksqty 6
Water jugsqty 8
Cutting boardsqty 3
Bread knivesqty 3
Serving tongsqty 8

Cleaning

Waste binsqty 8

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Red - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 48 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Herbal tea - 1 box
- Milk - 6 liters
- Oat milk - 4 liters
- Sugar - 2 packs
- Sweetener - 1 box
- Stir sticks - 200 pieces
- Croissants - 80 pieces
- Mini muffins - 100 pieces
- Mini bagels - 80 pieces
- Whole grain bread - 8 loaves
- White rolls - 100 pieces
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Young cheese - 4 kilograms
- Vegan cheese - 2 kilograms
- Chicken breast slices - 2 kilograms
- Jam - 6 jars
- Butter - 4 packs
- Cucumbers - 12 pieces
- Tomatoes - 5 kilograms
- Peppers - 3 kilograms
- Carrots - 3 kilogram
- Grapes - 5 kilograms
- Apples - 100 pieces
- Bananas - 80 pieces
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salsa - 8 jars
- Herb cheese - 6 tubs
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 jars
- Ice cubes - 20 kilograms
- Paper napkins - 500 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Compostable snack trays - 200 pieces
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 8 bottles
- Cleaning wipes - 4 packs

Tips

Plan at least one route map and one name badge per registered participant, plus 5–10% extra for late arrivals, damaged copies and replacements.
For drinks, allow 500–750 ml of water per walker for a short walk and more in warm weather. Coolers should be packed and chilling several hours before the start.
Bring enough directional signs and arrow boards for every turn, crossing and route change. Pack cable ties, markers and spare signs together so volunteers can make quick fixes.
Charge walkie-talkies, mobile phones and portable speakers the night before. Take at least one powerbank for every two key phones, and keep a megaphone available for instructions at busy points.
Prepare a separate weather and first-aid kit rather than leaving it in the shopping bags: include rain protection for equipment, clipboards for lists and clearly marked supplies for the assigned first-aid team.

Frequently asked questions

How much water do I need for a Pride walk?: Allow 500–750 ml per participant for a short walk, with extra water for hot weather or a route lasting more than two hours. Add roughly 10% to the total so late arrivals and volunteers are covered.
How many route signs are needed for a Pride walk?: Use at least one directional sign for every turn, crossing and point where walkers could take the wrong route. Walk the route once before shopping and add 10–20% spare signs for visibility problems or damage.
When should I buy and chill drinks for a Pride walk?: Buy non-perishable drinks and supplies at least two days before the walk. Put drinks in coolers several hours before participants arrive so they are cold at the start.
How many name badges and route maps should I print?: Print one name badge and one route map per registered participant, then add 5–10% extra. Keep the spare copies with the registration materials for late sign-ups and replacements.

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