What to Buy for a Polo Tournament
A polo tournament needs more than mallets and balls. You need enough match equipment for every team, reliable spares, horse-care supplies, field-marking materials and practical support for officials and spectators. Plan furniture and shelter around your expected attendance, then add food, drinks and horse feed according to the number of players, staff and guests. Use this list alongside the match schedule so nothing essential is left to the last-minute pickup.
What to bring
Grouped the way you'd shop for it, with quantities.
Sports equipment
- Polo goalsqty 2
- Polo malletsqty 24
- Polo ballsqty 30
- Competition bibsqty 24
- Scoreboard
- Game clocksqty 2
- Whistlesqty 4
- Field marker linesqty 2
- Field marking paintqty 4
- Measuring tapesqty 2
- Spare bridlesqty 4
- Spare reinsqty 6
- Cleaning bucketsqty 6
- Saddle coversqty 12
- Leg guardsqty 24
- Horse blanketsqty 12
- Buckets of waterqty 24
- Feed bowlsqty 24
- Paddock panelsqty 40
- Horse haltersqty 24
- Lead ropesqty 24
- Conesqty 20
- Rope rollsqty 4
- Hay racksqty 12
- Wheelbarrowsqty 2
Furniture
- Party tentsqty 3
- Tablesqty 12
- Chairsqty 100
- Bar stoolsqty 8
- Buffet tablesqty 4
- Registration desk
- Waste binsqty 12
Equipment
- PA system
- Wireless microphonesqty 2
- Extension cordsqty 6
- Power stripsqty 6
- Coolersqty 6
- Coffee machinesqty 2
- Kettlesqty 2
- Food warmersqty 4
- Handheld megaphone
- Walkie-talkiesqty 6
- Mobile chargersqty 4
Tableware
- Platesqty 120
- Bowlsqty 40
- Glassesqty 150
- Coffee cupsqty 80
- Knivesqty 120
- Forksqty 120
- Spoonsqty 100
- Serving spoonsqty 12
- Scissorsqty 4
Kitchen
- Cutting boardsqty 6
- Chef's knifeqty 4
- Serving plattersqty 12
- Serving trays with lidsqty 8
- Serving jugsqty 6
- Thermos flasksqty 6
- Bottle openersqty 4
- Cool bagsqty 4
Cleaning
- Hand soap dispensersqty 4
- Hand sanitizerqty 6
- Cleaning bucketsqty 4
- Broom setsqty 4
- Mopsqty 4
- Cleaning spongesqty 12
- First aid kitsqty 2
- Work glovesqty 12
Lighting
- String lightsqty 6
- Work lightsqty 4
- Flashlightsqty 6
Decorations
- Tournament bannersqty 6
- Flagsqty 12
- Tableclothsqty 12
- Name badgesqty 120
- Program boardsqty 4
- Directional signsqty 10
Catering
- Groceries
- Coffee - 3 packs
- Tea bags - 200 pieces
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 10 crates
- Spa Red - 3 crates
- Apple juice - 6 liters
- Orange juice - 6 liters
- Beer - 8 crates
- Alcohol-free beer - 2 crates
- White wine - 12 bottles
- Red wine - 8 bottles
- Rosé - 6 bottles
- Cava - 6 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted peanuts - 4 bags
- Olives - 6 jars
- Mixed nuts - 4 bags
- Cucumber - 10 pieces
- Cherry tomatoes - 4 kilograms
- Carrots - 3 kilogram
- Bell peppers - 20 pieces
- Hummus - 2 kilograms
- Cream cheese - 1 kilogram
- Baguettes - 12 pieces
- Crackers - 8 packs
- Mini wraps - 120 pieces
- Hummus wraps - 30 pieces
- Chicken breast - 5 kilograms
- Smoked salmon - 2 kilogram
- Mild cheese - 3 kilograms
- Brie - 2 kilograms
- Mozzarella - 2 kilograms
- Vegetarian burgers - 30 pieces
- Hamburger buns - 120 pieces
- Beef burgers - 90 pieces
- Vegan burgers - 30 pieces
- Hot dog buns - 100 pieces
- Hot dogs - 100 pieces
- Fries - 15 kilogram
- Mixed salad - 8 kilograms
- Potato salad - 6 kilogram
- Pasta salad - 6 kilogram
- Sandwiches - 120 pieces
- Iceberg lettuce - 8 pieces
- Tomatoes - 5 kilograms
- Onions - 3 kilograms
- Pickles - 6 jars
- Mayonnaise - 4 liters
- Ketchup - 4 liters
- Mustard - 2 liters
- Garlic sauce - 2 liters
- Barbecue sauce - 2 liters
- Olive oil - 2 liters
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Spice mix - 500 grams
- Butter - 1 kilogram
- Apple pies - 6 pieces
- Brownies - 120 pieces
- Cookies - 8 packs
- Grapes - 5 kilograms
- Apples - 80 pieces
- Bananas - 60 pieces
- Ice cubes - 30 kilograms
- Paper napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Trash bags - 100 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 4 bottles
- Sponges - 20 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
Tips
- Prepare at least one complete playing set per active team, plus spare mallets, balls and competition bibs. Keep replacement bridles and reins available before the first match starts.
- Allow one clearly marked water point for every active playing area and keep feed bowls, hay racks, horse blankets and halters together near the paddock. Labeling each horse-care station saves time between games.
- Mark the field before tournament day using measuring tapes, field-marking paint, marker lines and cones. Keep an extra roll of rope and additional paint on hand in case lines need correcting after watering or rain.
- Provide one visible scoreboard, game clock and whistle for the officials, with a backup timing method available. Check all competition materials before teams arrive rather than during the first match.
- Set up tents, tables and chairs before the first game, not during team registration. For catering, count players, officials, staff and guests separately, and chill drinks before the gates open.
Frequently asked questions
- How many polo balls do I need for a tournament?
- Have enough balls for the scheduled matches plus a reserve supply, because balls can be lost or damaged during play. As a practical minimum, prepare one full match supply and at least 25% extra before the tournament begins.
- What horse-care supplies should I buy for a polo tournament?
- Prepare water buckets, feed bowls, hay racks, horse blankets, halters, lead ropes, leg guards and cleaning buckets for the participating horses. Keep spare bridles and reins available, and arrange feed delivery no later than the day before the first match.
- How early should I order polo tournament catering and drinks?
- Confirm catering and drink quantities at least 7 days before the tournament, once registrations and dietary requirements are known. Chill drinks on the morning of the event and allow extra servings for officials, staff and spectators.
- When should I mark the polo field?
- Inspect and mark the field at least 24 hours before the first match, after mowing and any planned watering. Recheck the lines on tournament morning and keep spare marking paint, rope and cones ready for repairs.
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