What to Bring for a Plant Walk

A plant walk needs more than field guides and magnifying glasses. You will also need clearly marked route maps, name badges, registration supplies, drinks, snacks and basic safety equipment. Plan quantities around your number of participants, guides and rest stops, and allow extra supplies for bad weather or late arrivals. This checklist helps you shop and pack the items that are easiest to overlook before the group sets off.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 4
Folding chairsqty 40
Party tent
Coat rack

Tableware

Reusable cupsqty 50
Reusable platesqty 50
Reusable cutleryqty 50
Coffee cupsqty 40
Serving boardsqty 4

Kitchen

Thermos flasksqty 6
Water jugsqty 4
Coolersqty 4
Serving spoonsqty 6

Equipment

Megaphone
Extension cordqty 2

Lighting

Rechargeable lampsqty 8
Flashlightsqty 4

Walking gear

Magnifying glassesqty 12
Plant guidesqty 8
Magnifying glassesqty 8

Organization

Route mapsqty 50
Clipboardsqty 8
Ballpoint pensqty 30
Name badgesqty 50
Wristbandsqty 50
Waterproof route coversqty 10
Directional signsqty 12
Barrier tapeqty 2
Markersqty 10

Safety

First aid kit
Tick removersqty 4
Safety vestsqty 6
Rain ponchosqty 10

Cleaning

Waste binsqty 4
Dishpanqty 2
Cleaning clothsqty 8

Catering

Groceries
- Spa Blauw - 8 bottles
- Sparkling mineral water - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Tea - 2 boxes
- Coffee creamer - 4 packs
- Oat milk - 3 liters
- Sugar - 1 kilogram
- Mints - 1 box
- Lemons - 6 pieces
- Cucumbers - 6 pieces
- Cherry tomatoes - 2 kilograms
- Carrots - 2 kilogram
- Grapes - 2 kilogram
- Apples - 40 pieces
- Bananas - 30 pieces
- Whole grain bread - 8 loaves
- White rolls - 50 pieces
- Whole wheat wraps - 30 pieces
- Young cheese - 2 kilograms
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Turkey breast - 1 kilogram
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Unsalted nuts - 1 kilogram
- Rice cakes - 4 packs
- Mayonnaise - 1 jar
- Mustard - 1 jar
- Ketchup - 1 bottle
- Napkins - 4 packs
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Hand soap - 2 bottles
- Hand sanitizer - 4 bottles
- Toilet paper - 12 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Food storage containers - 10 pieces

Tips

Prepare one route map per participant, plus at least 10% extra, and protect every copy with a waterproof cover. Bring spare markers and directional signs in case signs are moved or damaged.
Allow two to three drinks per person for the first hour, then add water for the walking time and any planned rest stops. Use coolers for chilled drinks and water jugs for easy refills.
Pack one name badge and wristband per registered participant, with at least 10 spare sets for walk-ins, replacements and damaged labels. Keep clipboards and ballpoint pens at the reception table.
Take at least one plant guide for each guide or small group, and bring magnifying glasses for participants who want to examine leaves, bark or flowers closely. Do not rely on a single shared copy or lens.
Keep the first aid kit and tick-removal supplies with the group rather than at the start location. Bring flashlights or rechargeable lamps if the finish may be reached in low light, plus an extension cord where charging is needed.

Frequently asked questions

What should I bring to a plant walk?: Bring plant guides, magnifying glasses, route maps, waterproof map covers, name badges, pens, drinks, snacks and a first aid kit. Add directional signs, barrier tape and flashlights when the route or finish area needs them.
How many route maps do I need for a plant walk?: Prepare one map per participant and add at least 10% spare copies. For 30 participants, print 33 maps and protect all of them against rain.
How much food and drink do I need for a plant walk?: Plan two to three drinks per person for the first hour, then add water for the remaining walking time. Provide at least one snack portion per participant, plus around 10% extra for guides and late arrivals.
What safety supplies are needed for a plant walk?: Take one fully stocked first aid kit, tick-removal supplies, a charged phone and any route-specific safety materials. Pack barrier tape and flashlights when hazards, poor visibility or a late finish are possible.

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