What to Buy for a Plant Market

A plant market needs more than plants and tables. You will need clear stall signs, price holders, trays for cuttings, watering cans, payment equipment and enough power connections for the setup. Plan drinks and a coffee station for exhibitors and visitors, and keep route signs ready before people arrive. This shopping list covers the supplies behind the full market plan, so you can buy and collect everything before setup day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market chairsqty 24
Foldable tablesqty 18
Information desk
Stoolsqty 4
Barrier postsqty 12

Decorations

Diaper clothsqty 18
Price holdersqty 80
Paper tableclothsqty 20
Route signsqty 8
Table signsqty 18
Chalkboardsqty 6

Plants

Houseplantsqty 100
Outdoor plantsqty 80
Herb plantsqty 60
Cuttingsqty 100
Plant traysqty 40
Propagation traysqty 12
Watering cansqty 6
Plant trolleysqty 4

Equipment

Payment terminalsqty 2
Cash registersqty 2
Cash boxesqty 2
Extension cordsqty 6
Power stripsqty 6
Phone chargersqty 4
Handheld megaphone
Glue gunsqty 2
Cable reelsqty 3

Lighting

String lightsqty 8
LED lampsqty 12
Battery lanternsqty 6

Tableware

Coffee cupsqty 80
Glassesqty 80
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 8
Serving tongsqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Cutting boardsqty 2
Bread knivesqty 2

Cleaning

Waste binsqty 8
Broom setsqty 3
Mopsqty 3
Bucketsqty 4
Hand soap dispensersqty 4

Catering

Groceries
- Coffee - 4 packs
- Tea - 3 boxes
- Sugar - 2 packs
- Mints - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Iced tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Butter - 4 tubs
- Baguettes - 8 pieces
- Herb cream cheese - 6 tubs
- Young cheese - 2 kilos
- Ham - 2 kilos
- Hummus - 6 tubs
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Mixed nuts - 3 bags
- Cookies - 8 packs
- Brownies - 6 boxes
- Apples - 5 kilo
- Bananas - 4 kilos
- Grapes - 3 kilos
- Lemons - 12 pieces
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 2 jars
- Napkins - 500 pieces
- Coffee filters - 2 packs
- Disposable cups - 300 pieces
- Disposable plates - 200 pieces
- Wooden stirrers - 300 pieces
- Trash bags - 50 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Cleaning wipes - 4 packs
- Hand sanitizer - 4 bottles
- Toilet freshener - 2 pieces
- Nitrile gloves - 2 boxes
- Aluminum foil - 2 rolls
- Cling film - 2 rolls

Tips

Prepare at least one plant tray or propagation tray for each table handling cuttings, and keep watering cans nearby so plants can be refreshed during the market.
Bring one payment terminal or cash register per busy sales point, plus a cash box, charged phone chargers and a backup power option such as a cable reel or extension cord.
Buy or prepare price holders and table signs before the event. Writing prices on the morning of the market takes longer when several exhibitors arrive at once.
Count route signs and barrier posts after the stall layout is fixed. Visitors should be able to find the information desk, coffee station and each booth without asking for directions.
Allow time for drinks and coffee supplies to chill before opening. Set up the coffee station separately from the plant tables so cups, spills and watering equipment do not compete for space.

Frequently asked questions

What supplies do I need for a plant market?: Plan for plants, cuttings, plant trays, propagation trays, watering cans, tables, chairs, tents, signs, price holders and payment equipment. Add drinks and coffee-station supplies for exhibitors and visitors, plus extension cords and power strips where equipment needs electricity.
How many tables do I need for a plant market?: The number depends on the number of exhibitors and the stall plan. Assign each exhibitor a table before setup, then keep at least one additional table for the information desk or coffee station if those areas are not built into the layout.
How much payment equipment should a plant market have?: Provide at least one payment terminal or cash register for each active sales point. Charge every terminal and phone the day before, and bring a cash box plus one backup power connection for each area that needs electricity.
When should I buy supplies for a plant market?: Buy disposable supplies, signs and power accessories at least 3 to 7 days before the market. Collect live plants, cuttings and drinks close to the event, then check the full setup and charge payment equipment the day before.

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