What to Buy for a Pitch-and-Putt Competition

A pitch-and-putt competition needs more than clubs and golf balls. You will also need a simple way to record scores, direct players between holes, serve food and drinks, and keep the setup workable if the weather changes. Use this shopping list alongside your participant numbers and catering plan. Buy or borrow shared equipment early, especially clubs, tables, chairs, coolers and party tents, because these are the items most likely to be unavailable at short notice.

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What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Pitch-and-putt clubsqty 24
Golf Ballsqty 72
Golf teesqty 150
Scorecardsqty 60
Pencilsqty 60
Scoreboard
Match whistleqty 2

Furniture

Foldable tablesqty 8
Chairsqty 60
Buffet tablesqty 3
Waste binsqty 6
Party tentsqty 2

Tableware

Platesqty 70
Dessert platesqty 60
Cutlery setsqty 70
Drinking glassesqty 100
Coffee cupsqty 60
Serving plattersqty 12
Serving spoonsqty 6

Kitchen

Coolersqty 4
Ice cube traysqty 4
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Cutting boardsqty 3
Knivesqty 6
Serving tongsqty 6

Equipment

Wireless microphone
Bluetooth speakerqty 2
Extension cordsqty 4
Power stripsqty 4

Lighting

String lightsqty 6
Battery lampsqty 8

Decorations

Competition flagsqty 12
Tableclothsqty 8
Name badgesqty 60
Prizes and medalsqty 12

Cleaning

Trash bag holdersqty 6
Bucketsqty 3
Spongesqty 6
Dish brushesqty 3
Hand soap dispensersqty 4
Towel roll holdersqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Sparkling mineral water - 8 bottles
- Still mineral water - 12 bottles
- Apple juice - 4 packs
- Beer - 96 bottles
- Non-alcoholic beer - 24 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Ice cubes - 12 bags
- Baguettes - 12 pieces
- Mini rolls - 60 pieces
- Herb butter - 6 tubs
- Young cheese - 2 kilograms
- Back ham - 1,5 kilogram
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Chicken satay - 120 pieces
- Satay sauce - 4 jars
- Mixed salad - 8 bags
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilograms
- Pasta salad - 6 kilogram
- Potato salad - 5 kilograms
- Vegetarian pasta salad - 3 kilograms
- Grapes - 3 kilograms
- Apples - 48 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Party nuts - 3 kilograms
- Cookies - 6 packs
- Brownies - 60
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 2 bottles
- Salt - 1 pack
- Pepper - 1 can
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper napkins - 300 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Cleaning gloves - 6 pairs
- Trash bags - 60 pieces

Tips

Allow at least one pitch-and-putt club and one ball per active player, plus spare golf balls and tees for lost or damaged equipment. Check the course’s own equipment rules before buying anything.
Prepare one scorecard and one pencil for every player, then add 10% extra. For 40 players, that means 44 scorecards and pencils, not just one per team.
Plan drinks by service period: allow two to three drinks per person for the first hour, then one drink per person per additional hour. Chill them in coolers before guests arrive and keep extra ice available.
For a buffet, provide roughly one dinner plate, one dessert plate, one cutlery set and one drinking glass per guest, plus 10% spare. Add coffee cups if coffee or tea will be served after the round.
Do not leave weather equipment until the day before. Arrange party tents, extension cords and waste bins at least one week ahead, and check that tables, chairs, serving equipment and power access fit the course layout.

Frequently asked questions

What equipment do I need for a pitch-and-putt competition?: For each player, plan a club, golf ball, tee, scorecard and pencil. Add a scoreboard and match whistle for the organisers, with about 10% spare balls, tees, cards and pencils for a typical group.
How many golf balls do I need for a pitch-and-putt event?: Start with one ball per player and add at least 10% extra. For 40 players, prepare 44 balls; bring more if the course has water, rough ground or players who are new to golf.
How much tableware do I need for 40 guests?: Buy or borrow 44 dinner plates, 44 dessert plates, 44 cutlery sets and 44 drinking glasses for 40 guests. Add coffee cups separately if coffee or tea is served, and increase the quantity if guests will return for seconds.
When should I buy supplies for a pitch-and-putt competition?: Arrange shared sports equipment, furniture, tents and catering equipment at least one week before the event. Buy drinks and other fresh supplies one to two days beforehand, then chill the drinks on the morning of the competition.

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