What you need for a photo editing course

A photo editing course needs more than laptops and practice files. Each participant needs a reliable workstation, while the presenter needs tested display connections, backup storage and a way to keep the room running during breaks. Plan drinks, coffee, tableware and catering around the number of attendees, and check adapters and power equipment before the day itself. This shopping list helps you gather the physical supplies for registration, teaching, editing practice and refreshments.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 24
Registration desk

Equipment

Laptopsqty 20
Projector
Projection screen
HDMI cablesqty 3
HDMI adaptersqty 6
Extension cordsqty 6
Power stripsqty 8
USB sticksqty 24
Memory card readersqty 6
Computer miceqty 20
Speaker

Lighting

Desk lampsqty 6

Tableware

Coffee cupsqty 24
Water glassesqty 24
Platesqty 24
Cutlery setsqty 24
Serving plattersqty 6

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 2
Serving spoonsqty 6
Cutting boardsqty 2
Bread knivesqty 2

Catering

Name badgesqty 24
Menusqty 24
Napkinsqty 100
Serving traysqty 3
Groceries
- Coffee - 2 packs
- Tea bags - 60 pieces
- Sugar - 1 kilo
- Milk - 4 liters
- Oat milk - 2 liter
- Flat mineral water - 24 bottles
- Sparkling mineral water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Orange juice - 4 liters
- Apple juice - 2 liter
- Lemons - 6 pieces
- Apples - 24 pieces
- Bananas - 20 pieces
- Grapes - 2 kilos
- Croissants - 24 pieces
- Mini muffins - 30 pieces
- Butter - 500 grams
- Strawberry jam - 2 jars
- Cheese slices - 1 kilo
- Sliced ham - 750 grams
- Hummus - 4 tubs
- Wholemeal bread - 6 loaves
- White rolls - 30 pieces
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Mixed salad - 2 kilos
- Pasta salad - 3 kilos
- Vegetarian wraps - 24 pieces
- Chicken breast slices - 750 grams
- Mayonnaise - 1 bottle
- Mustard - 1 bottle
- Ketchup - 1 bottle
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Mixed nuts - 1 kilo
- Chocolate cookies - 3 packs
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls

Cleaning

Waste binsqty 4
Cleaning glovesqty 4
Bucketsqty 2
Mopsqty 2
Trash bag holdersqty 4

Paper goods

Printer paperqty 2
Pen setsqty 4
Notepadsqty 24
Tapeqty 2
Writing clipboardsqty 24

Tips

Prepare one laptop, computer mouse and power connection per participant, plus at least one spare laptop if your budget and stock allow. Install and test the required software before attendees arrive.
Bring the correct HDMI adapter for every laptop or presentation computer, not just HDMI cables. Test the projector, screen and presentation together at least one day before the course.
Use one USB stick or other backup copy of the practice files for every small working group, and bring memory card readers if participants will import photos from cards.
For a half-day course, plan roughly 500 ml of water per person and two hot drinks per person, then add a 10% buffer. Put coffee, tea, cups and water glasses out before registration starts.
Match plates, cutlery, napkins and serving platters to the confirmed attendee count, adding 10% extra. Check dietary requirements before ordering catering rather than trying to label meals at the venue.

Frequently asked questions

What equipment does each person need for a photo editing course?: Allow one laptop and one computer mouse per participant, with access to a power socket. Prepare at least one spare laptop for every 10 participants when possible, because a failed device can otherwise stop the exercise.
How many HDMI cables and adapters do I need?: You need at least one working HDMI cable and one compatible adapter for the presentation computer. Bring one spare cable and adapters for the laptop connection types you expect; check compatibility no later than the day before.
How much coffee and water should I buy for a photo editing course?: For a half-day session, budget about 500 ml of water and two hot drinks per person, plus a 10% reserve. For a full-day course, increase water to about 1 litre per person and plan four to five hot drinks.
How many cups, plates and napkins are needed per attendee?: Buy one coffee cup, one water glass, one plate and one cutlery set per attendee, then add 10% extra for replacements and second servings. Napkins should also cover the attendee count plus that same 10% buffer.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.