What to Bring for a Photo Camp

A photo camp needs more than cameras. You also need enough memory, power, lighting, backdrops, laptops and serving supplies to keep several groups working without waiting. Plan one usable camera setup per assignment group, plus spares for batteries and storage. For food and drinks, count every participant, organiser and instructor, then add a small buffer. This shopping list covers the equipment, photo materials and catering items that are easy to overlook until setup day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Chairsqty 40
Clothing rack

Equipment

Digital camerasqty 12
Camera bagsqty 12
Tripodqty 6
Spare batteriesqty 24
Battery chargersqty 12
Memory cardsqty 18
Card readersqty 6
Laptopsqty 6
USB sticksqty 12
Projector
Projection screen
LED photo lampsqty 6
Extension cordsqty 8
Power stripsqty 8
Reflectorsqty 6

Photo material

Backdrop clothsqty 3
Backdrop clampsqty 12
Photo propsqty 20
Color filtersqty 6

Tableware

Reusable cupsqty 45
Platesqty 45
Cutlery setsqty 45
Pouring jugsqty 6
Serving traysqty 6

Catering

Coolersqty 4
Thermos flasksqty 4
Groceries
- Multigrain bread - 8 loaves
- Whole wheat wraps - 50 pieces
- Young cheese - 2,5 kilogram
- Back ham - 1,5 kilogram
- Chicken breast slices - 1,5 kilogram
- Hummus - 1.5 kilograms
- Peanut butter - 2 jars
- Jam - 2 jars
- Cream cheese - 1 kilogram
- Lettuce - 6 heads
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Bell peppers - 2 kilograms
- Carrots - 2 kilogram
- Apples - 40 pieces
- Bananas - 40 pieces
- Grapes - 3 kilograms
- Yoghurt - 40 portions
- Muesli - 2 kilograms
- Oat bars - 50 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salty pretzels - 4 bags
- Cookies - 6 packs
- Popcorn - 4 bags
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 4 bottles
- Apple juice - 6 packs
- Spa Blauw - 8 bottles
- Sparkling water - 4 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 4 liters
- Sugar - 1 kilogram
- Coffee biscuits - 4 packs
- Pasta - 4 kilograms
- Tomato sauce - 8 jars
- Kidney beans - 8 cans
- Corn - 8 cans
- Grated cheese - 2 kilogram
- Herb mix - 4 sachets
- Olive oil - 1 liter
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Diet-friendly meal portions - 8 portions
- Paper napkins - 4 packs
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Microfiber cloths - 12 pieces
- Hand soap - 4 bottles
- Hand gel - 4 bottles
- Sunscreen - 6 bottles
- Tick removers - 2 pieces

Office

Name badgesqty 45
Lanyardsqty 45
Notebooksqty 40
Ballpoint pensqty 50
Pencilsqty 40
Pencil sharpenersqty 6
Eraserqty 20
Printer paperqty 2
Thick markersqty 12
Paper tapeqty 6
Scissorsqty 6

Decorations

Welcome sign
Directional signsqty 8
Tableclothsqty 6

Safety

First aid kit
Flashlightsqty 6

Cleaning

Waste binsqty 6
Vacuum cleaner
Broomqty 2
Dustpan and brushqty 2
Mop headsqty 2
Bucketsqty 2

Tips

Allow at least one camera, memory card and card reader per working group, and keep spare batteries and chargers available before the first photo walk. A single missing card reader can delay the entire transfer session.
For studio work, prepare one LED photo lamp and one reflector for each active setup. Bring backdrop clamps as well as backdrop cloths; the cloth alone will not stay in place.
Count laptops and USB sticks against the number of groups rather than the total headcount. If four groups edit at once, four working laptops and at least four USB sticks prevent a queue at the end of the day.
Pack extension cords and power strips before loading the projector and screen. Test the cable reach in the workshop space, especially if tables are arranged away from the nearest wall outlet.
For catering, provide one reusable cup, plate and cutlery set per person, plus 10% extra. Chill drinks in coolers in advance, and use thermos flasks for hot drinks so serving does not depend on a kitchen nearby.

Frequently asked questions

How many cameras do I need for a photo camp?: Plan for one camera per assignment group so participants can work at the same time. Add at least one spare camera if the budget and equipment allow, especially for a full-day camp.
How many spare batteries and memory cards should I bring?: Bring at least two charged batteries per camera and one formatted spare memory card per camera. Keep chargers available and check every card before participants arrive.
How much food and drink should I buy for a photo camp?: Count one lunch, two snack portions and drinks for each participant, instructor and organiser. Add 10% extra cups, plates and cutlery, and keep drinks cold before the first break.
What photo materials are easy to forget?: Backdrop clamps, card readers, USB sticks, extension cords and power strips are commonly missed. Check these items at least one day before the camp, then test the projector, laptops and lamps before setup.

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