What you need for a para-cycling race

A para-cycling race needs more than bikes and a marked course. Your shopping list must cover rider identification, accessible event support, route control, timing, repairs, hydration and clear communication. Plan quantities from your registered rider count, volunteer posts and course layout, then add spares for anything that can stop the race if it fails. The checklist below brings those purchases and rentals together so you can prepare before race week instead of sourcing essential equipment on the morning.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Tablesqty 10
Folding chairsqty 40
Bar stoolsqty 6
Tablecloth setsqty 4
Waste binsqty 8
Bicycle racksqty 30
Clothes racksqty 2
Registration desksqty 3
Bag racksqty 4

Sports equipment

Start and finish arch
Bib numbersqty 120
Race bib strapsqty 120
Round board
Route arrowsqty 40
Course ribbonqty 12
Traffic conesqty 60
Bike repair standqty 2
Bike pumpsqty 4
Spare inner tubesqty 20
Basic bike toolsqty 3
Water bottle cratesqty 8
Reflective vestsqty 20
Whistlesqty 15
Stop signsqty 12
Emergency blanketsqty 20
Spare cycling glovesqty 6
Bicycle standsqty 12
Medal ribbonsqty 120
Competition medalsqty 30
Trophiesqty 12
Warning signsqty 20
Timing chipsqty 120
Wristbandsqty 150
Start line marking
Finish line marking

Equipment

Competition clock
Timing system
Laptopqty 2
Printersqty 2
Walkie-talkiesqty 12
Mobile phonesqty 4
Sound system
Microphonesqty 3
Extension cordsqty 6
Power stripsqty 6
Power banksqty 6
First aid kitsqty 2
AED
Flashlightsqty 6
Traffic barriersqty 20
Laminator
Label printer
Spare batteriesqty 40
Walkie-Talkie Charging Stationqty 2
USB flash drivesqty 4

Lighting

Work lightsqty 6
String lightsqty 4
Battery lanternsqty 6

Tableware

Reusable cupsqty 150
Coffee cupsqty 60
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving spoonsqty 8
Coffee spoonsqty 60

Kitchen

Coolersqty 8
Thermos flasksqty 6
Water jugsqty 8
Cutting boardsqty 4
Kitchen knivesqty 4
Serving traysqty 6
Corkscrewsqty 2
Thermos cupsqty 20
Food containersqty 12
Pliersqty 8
Cooling matsqty 8

Decorations

Stage backdrop
Buntingqty 8
Country flagsqty 12
Directional signsqty 20
Prize tablecloth
Stage blocksqty 3
Start and finish signsqty 2
Sponsor bannersqty 12
Stage drapesqty 3

Catering

Groceries
- Spa Blauw - 240 bottles
- Spa Red - 60 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Coffee - 8 packs
- Tea - 200 bags
- Decaffeinated coffee - 2 packs
- Milk - 12 liters
- Oat milk - 6 liters
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Lemon slices - 2 kilos
- Herbal tea - 80 bags
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Whole wheat rolls - 100 pieces
- Mini croissants - 100 pieces
- Unsalted butter - 2 kilos
- Margarine - 2 tubs
- Young cheese - 4 kilos
- Aged cheese - 3 kilos
- Turkey breast - 3 kilos
- Hummus - 3 kilos
- Peanut butter - 3 jars
- Jam - 3 jars
- Honey - 2 jars
- Cucumber - 4 kilos
- Tomatoes - 4 kilos
- Lettuce - 10 heads
- Bell peppers - 3 kilos
- Apples - 15 kilo
- Bananas - 15 kilos
- Pears - 8 kilo
- Grapes - 8 kilos
- Mandarins - 8 kilos
- Muesli bars - 200 pieces
- Energy bars - 150 pieces
- Raisins - 3 kilos
- Unsalted nuts - 3 kilos
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Snacks - 8 bags
- Cookies - 8 packs
- Currant buns - 80 pieces
- Gluten-free rolls - 20 pieces
- Gluten-free cookies - 4 packs
- Vegan sandwich spread - 2 kilos
- Vegan sandwiches - 20 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 1 bottle
- Ice cubes - 25 kilos
- Coffee filters - 200 pieces
- Stirrers - 300 pieces
- Napkins - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Liquid hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Trash bags - 100 pieces
- Cleaning wipes - 4 packs
- All-purpose cleaner - 4 bottles
- Dish soap - 3 bottles
- Sponges - 12 pieces
- Rubber gloves - 12 pairs
- Paper towels - 6 packs
- Coolant for coolers - 40 ice packs

Cleaning

Litter pickersqty 4
Broomsqty 4
Push broomsqty 2
Garbage trucksqty 2
Mopsqty 4
Bucketsqty 4
Recycling binsqty 6

Tips

Prepare one race bib and strap for every rider, then keep at least 10 spare sets for damaged, lost or last-minute replacement numbers. Print the final rider list only after registrations and the starting lineup are closed.
Count route arrows and traffic cones by junction, not by course length. Give every turn a visible arrow and keep extra signs and ribbon at the start area for quick replacement during setup.
Plan hydration in crates rather than loose bottles: allow at least two bottles per rider for the first hour, with additional stock for volunteers and delays. Place water where riders can reach it without crossing active traffic lanes.
Book timing equipment, a competition clock and the laptop together, and test the full setup at least 24 hours before the race. Bring extension cords, power strips and a backup timing procedure in case power or connectivity fails.
Set up a repair point with a bike repair stand, pumps, basic tools and spare inner tubes before riders arrive. Keep it close to the paddock or start area, with a volunteer assigned to direct riders who need help.

Frequently asked questions

What should I buy for a para-cycling race?: Plan for bib numbers and straps, route arrows, course ribbon, cones, hydration crates, repair equipment, timing equipment, radios, phones and a sound system. Add tents, tables, chairs, waste bins and bicycle racks according to your rider and volunteer count.
How many spare race numbers do I need?: Prepare one bib and strap per registered rider, plus at least 10 spare sets for replacements. If you expect more than 100 riders, round the spare stock up to 10% of the field.
How much water is needed for a cycling race?: Start with two bottles per rider for the first hour, then add stock for volunteers, officials and delays. Keep the water in clearly marked crates and arrange extra supplies if the course is long or the weather is warm.
When should I test the timing system?: Test the timing system, laptop, competition clock and power connections at least 24 hours before the race. Repeat a short run-through during setup on race day, before riders enter the start area.

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