What to Buy for a Padel Tournament

A padel tournament needs more than rackets and balls. Plan supplies for registration, match scoring, food, drinks, breaks and changing weather, especially if players will stay for several rounds. As a starting point, allow two to three drinks per person for the first hour, then one drink per person per hour. Check how many rackets and balls the venue provides before buying extras, and arrange prizes, ice and catering at least one week ahead.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 40
Bar stoolsqty 6
Party tentsqty 2
Tableclothsqty 6

Sports equipment

Padel racketsqty 20
Padel ballsqty 48
Ball basketsqty 4
Scoreboardsqty 4
Training bibsqty 24
Waterproof scorecardsqty 12
First aid kit

Equipment

Wireless microphone
Speakerqty 2
Extension cordsqty 3
Power stripsqty 3
Power banksqty 2

Lighting

LED light garlandsqty 4
Work lightsqty 2

Tableware

Reusable cupsqty 80
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 8
Coffee potsqty 3

Kitchen

Coolersqty 4
Ice cube traysqty 4
Cutting boardsqty 3
Bread knivesqty 3
Pliersqty 4
Thermos flasksqty 3

Decorations

Stage prizesqty 3
Bib numbersqty 40
Bannersqty 4
Paper tapeqty 6
Markersqty 12
Clipboardsqty 6

Cleaning

Broomqty 2
Trash binsqty 4
Cleaning clothsqty 12

Catering

Groceries
- Spa Blauw - 96 bottles
- Spa Rood - 24 small bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Coffee - 4 packs
- Tea bags - 100 pieces
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 10 pieces
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilos
- Bell peppers - 12 pieces
- Grapes - 3 kilos
- Apples - 40 pieces
- Bananas - 30 pieces
- Whole grain bread - 8 loaves
- White rolls - 60 pieces
- Multigrain rolls - 40 pieces
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Chicken breast topping - 2 kilos
- Hummus - 6 tubs
- Cream cheese - 6 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Nut mix - 4 bags
- Gluten-free crackers - 4 packs
- Vegan spread - 4 packs
- Cookies - 6 packs
- Ice cubes - 12 bags
- Napkins - 300 pieces
- Stir sticks - 200 pieces
- Coffee filters - 100 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- Dishwasher tablets - 30 pieces
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Hand gel - 4 bottles

Tips

Allow at least one drink per player for every tournament hour, plus two to three drinks per person for the first hour. Chill drinks the day before and keep backup stock in coolers.
Plan scoring materials for every active court: one waterproof scorecard and a pen per court, with spare cards for rain or lost equipment. Bring a scoreboard if players need to see the standings between matches.
Do not assume the venue has enough rackets, balls or ball baskets. Confirm the court inventory before the tournament and bring extra balls so play does not stop when a ball is lost or goes soft.
For food service, match plates, cutlery and reusable cups to the confirmed participant count, then add about 10% extra. Arrange serving platters, bread knives and coffee pots before catering arrives.
Prepare for outdoor delays with party tents, work lights and power banks if the forecast is uncertain. Check extension cords and power strips before setup, and keep prizes and printed tournament documents in a dry place.

Frequently asked questions

How many drinks do I need for a padel tournament?: Allow two to three drinks per person during the first hour, followed by one drink per person for each additional hour. Add around 10% extra for volunteers, delays and players who stay after their matches.
How many padel balls should I buy for a tournament?: The number depends on the court count and match format, but plan at least one new tube per active court and keep spare tubes available. Confirm the venue’s existing stock at least one week before the event.
What food service supplies are needed for a padel tournament?: Prepare one plate, cup and cutlery set per participant, plus about 10% extra. Add serving platters, coffee pots, thermos flasks and coolers if food and drinks will be served over several hours.
When should I order prizes and catering for a padel tournament?: Order prizes and confirm catering at least one week before the tournament. Finalise the participant count and dietary requirements several days before shopping so quantities can be adjusted.

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