What to bring for a night walk

A night walk needs more than snacks and a flashlight. Plan lighting for the route, reflective gear for volunteers, clear signs, communication equipment and a simple check-in setup. Buy or collect enough supplies for every participant, then add spare batteries, power banks and backup markers before the event day. This list helps you prepare the practical items that are easy to overlook when the walk takes place after dark.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 12
Tableclothsqty 6

Lighting

LED lampsqty 10
String lightsqty 4
Headlampsqty 12
Flashlightsqty 12
Spare batteriesqty 48

Safety

Reflective vestsqty 30
Whistlesqty 20
First aid kitsqty 3
Emergency blanketsqty 10
Traffic conesqty 20
Barrier tapeqty 6

Route signage

Route signsqty 35
Arrowsqty 50
Reflective tapeqty 6
Conesqty 30
Route mapsqty 110

Equipment

Walkie-talkiesqty 12
Power banksqty 6
Mobile phonesqty 6
Power stripsqty 4
Extension cordsqty 4

Registration

Check-in signsqty 3
Clipboardsqty 6
Pensqty 30
Wristbandsqty 120
Bib numbersqty 120
Badge holdersqty 20

Catering

Coolersqty 6
Thermos flasksqty 6
Reusable cupsqty 150
Napkin holderqty 6
Storage binsqty 12
Water jugsqty 8
Groceries
- Spa Blauw - 120 bottles
- Spa Rood - 24 small bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Hot chocolate - 6 liters
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemon tea - 1 box
- Apples - 100 pieces
- Bananas - 100 pieces
- Muesli bars - 120 pieces
- Raisin buns - 100 pieces
- Wholemeal rolls - 100 pieces
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Hummus - 6 tubs
- Margarine - 2 tubs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Cookies - 8 packs
- Grapes - 6 kilos
- Cucumbers - 12 pieces
- Cherry tomatoes - 4 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pepper - 1 jar
- Salt - 1 pack
- Cinnamon - 1 jar
- Stir sticks - 200 pieces
- Paper tissues - 10 packs
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Sponges - 10 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Labels - 2 packs
- Grape sugar - 3 boxes
- Allergy-free bars - 20 pieces

Tableware

Mugsqty 80
Platesqty 80
Cutlery setsqty 80

Cleaning

Waste binsqty 8
Dustpan and brushqty 3
Bucketsqty 4
Cleaning clothsqty 20

Decorations

Finish flagsqty 4
Start flagsqty 4
Bannersqty 6

Tips

Provide a headlamp or flashlight for each participant who may not bring one, and keep spare batteries available at check-in. Test every light before packing it.
Use reflective vests for route marshals and add reflective tape to signs, arrows and cones so they remain visible from a distance in low light.
Prepare one route map per participant, plus extra copies for volunteers. Pack maps, wristbands or bib numbers in separate bundles so registration does not slow down the start.
Charge walkie-talkies, mobile phones and power banks on the day before the walk. Bring power strips and extension cords if lights or a registration table need power at the starting location.
Pack snacks individually and chill drinks before participants arrive. A practical starting point is one snack and one drink per person, with extra portions for volunteers and late arrivals.

Frequently asked questions

What do I need for a night walk?: Bring personal lighting, spare batteries, reflective vests, route signs, arrows, cones, route maps, communication devices and first aid supplies. For registration, prepare check-in signs, clipboards, pens, wristbands or bib numbers, plus one snack and one drink per participant.
How many flashlights or headlamps do I need for a night walk?: Plan one working light per participant who is not expected to bring their own. Keep at least 10% extra lights or replacement batteries available, and test them no later than the day before the walk.
How much food and drink should I buy for a night walk?: Buy one snack and one drink for each registered participant, then add 10% for volunteers, late registrations and damaged or dropped items. Chill the drinks several hours before check-in so they are ready at the start.
What safety equipment is needed for a night walk?: Prepare reflective vests, whistles, first aid kits, emergency blankets, traffic cones and barrier tape. Assign safety equipment to volunteers at least 30 minutes before departure and keep the first aid kits accessible throughout the route.

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