What to Bring for a Networking Walk

A networking walk needs more than a route and a guest list. Prepare supplies for the walk itself, plus a simple reception at the finish point. Plan drinking water for every participant, clear route materials, visible identification and enough serving equipment for the food and drinks. The items people most often arrange too late are name badges, printed maps, coolers and power access for coffee equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
High tablesqty 4
Chairsqty 30
Table skirtsqty 6
Umbrellasqty 6

Tableware

Glassesqty 80
Coffee cupsqty 50
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 12
Serving tongsqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 6
Extension cordsqty 4
Power stripsqty 4
Mobile phone chargersqty 2

Lighting

LED light stringsqty 6
LED lanternsqty 8

Decorations

Table décorqty 8
Directional signsqty 12
Arrow stickersqty 30
Name badgesqty 60
Lanyardsqty 60
Markersqty 12
Clipboardsqty 6
Route mapsqty 60
Table signsqty 8

Sports equipment

Reflective vestsqty 12
Drink bottlesqty 50
Backpacksqty 6

Kitchen

Cutting boardsqty 4
Knivesqty 6
Serving plattersqty 12
Serving spoonsqty 6
Thermos flasksqty 4
Water jugsqty 6

Cleaning

Waste binsqty 6
Cleaning clothsqty 12
Dish brushesqty 3
Hand soap dispensersqty 3
First aid kitsqty 2

Catering

Groceries
- Spa Blauw - 80 bottles
- Spa Rood - 30 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Alcohol-free beer - 48 bottles
- White beer - 36 bottles
- Red wine - 6 bottles
- White wine - 6 bottles
- Prosecco - 4 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 4 liters
- Sugar - 2 packs
- Mints - 1 box
- Lemons - 12 pieces
- Ice cubes - 10 bags
- Baguettes - 12 pieces
- Whole wheat loaves - 6 pieces
- Cream cheese - 2 kilograms
- Hummus - 2 kilograms
- Mild cheese - 3 kilograms
- Smoked chicken breast - 2 kilograms
- Vegetarian spread - 1.5 kilograms
- Herb butter - 1 kilogram
- Cucumbers - 12 pieces
- Cherry tomatoes - 3 kilograms
- Bell peppers - 12 pieces
- Carrots - 3 kilogram
- Grapes - 4 kilograms
- Apples - 50 pieces
- Bananas - 30 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Mixed nuts - 2 kilograms
- Olives - 2 kilograms
- Tortilla chips - 8 bags
- Salsa sauce - 4 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 can
- Olive oil - 1 bottle
- Pasta - 5 kilogram
- Pasta sauce - 8 jars
- Vegetable mix - 6 kilograms
- Vegetarian meatballs - 3 kilograms
- Parmesan cheese - 1 kilogram
- Mixed salad - 4 kilograms
- Salad Dressing - 4 Bottles
- Sandwich rolls - 60 pieces
- Cookies - 6 packs
- Brownies - 60
- Vegan brownies - 20 pieces
- Gluten-free rolls - 10 pieces
- Gluten-free cookies - 2 packs
- Vegan spread - 1 kilogram
- Napkins - 300 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 3 bottles
- Disinfectant wipes - 4 packs

Tips

Bring one drink bottle per participant and keep extra water available at the start and finish. For the reception, allow two to three drinks per person during the first hour, then adjust for the weather and walking distance.
Prepare one name badge and lanyard for each participant, plus at least 10% spare badges for late registrations or replacements. Pack markers so people can correct names on arrival.
Print route maps for every participant and keep a separate set for each walking guide. Add directional signs and arrow stickers at confusing turns, and bring clipboards so guides can use the route information while walking.
For coffee service, provide one coffee cup, plate and cutlery set per guest, then add 10% extra. Check the venue’s sockets before bringing coffee machines or kettles; pack extension cords and power strips only where they are permitted.
Use coolers for drinks and prepare a weather backup with umbrellas or shelter for the reception area. If the walk may finish near dusk, bring LED lanterns or light strings and reflective vests for guides.

Frequently asked questions

How many drinks do I need for a networking walk?: Provide one drink bottle of water per participant for the walk. At the reception, plan two to three drinks per person for the first hour, with at least 10% extra for warm weather or late arrivals.
How many name badges should I buy for a networking walk?: Buy one badge and lanyard per registered participant, plus 10% extra. For 50 participants, that means 55 badges so you can cover last-minute registrations and damaged labels.
How many route maps do I need?: Print one route map per participant and one additional copy for each walking guide. Keep at least five spare maps for replacements, unexpected guests or changes to the route.
When should I prepare the networking walk supplies?: Check all equipment and printed materials at least 3 days before the walk. Buy fresh food and chill drinks 1 day before, then set out badges, signs and reception supplies on the event day.

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