Nature Bike Tour Shopping List

A nature bike tour needs more than bikes and snacks. You’ll need supplies for registration, route marking, basic repairs, a rest stop and changing weather conditions. Use this shopping list to prepare food and drinks, pack safety equipment and set up the start and finish areas. Plan quantities from your final participant count, then add a small reserve for damaged signs, punctures and late arrivals.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Foldable tablesqty 6
Folding chairsqty 12
Coat racksqty 2
Bicycle racksqty 4

Sports equipment

Route arrowsqty 35
Traffic conesqty 20
Bike pumpsqty 2
Repair kitsqty 3
Spare inner tubesqty 8
Reflective vestsqty 8
Route mapsqty 50

Safety

First aid kitsqty 2
Emergency blanketsqty 6
Flashlightsqty 8

Tableware

Reusable cupsqty 70
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 8
Serving spoonsqty 8

Kitchen

Thermos flasksqty 6
Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 4
Bread knivesqty 4

Equipment

Coolersqty 4
Extension cordsqty 3
Portable sound system

Lighting

LED lanternsqty 8

Decorations

Start and finish bannersqty 2
Tableclothsqty 6

Office

Registration formsqty 60
Pensqty 12
Clipboardsqty 6

Cleaning

Waste binsqty 6
Bucketsqty 3
Reusable cleaning clothsqty 12
Broom and dustpanqty 2

Catering

Groceries
- Wholegrain soft rolls - 50 pieces
- White soft rolls - 40 pieces
- Whole wheat wraps - 20 pieces
- Young cheese - 2,5 kilogram
- Aged cheese - 1,5 kilogram
- Back ham - 1,5 kilogram
- Chicken breast topping - 1.5 kilograms
- Hummus - 1 kilogram
- Cream cheese - 1 kilogram
- Cucumbers - 8 pieces
- Tomatoes - 2 kilograms
- Lettuce - 6 heads
- Bell peppers - 10 pieces
- Arugula - 500 grams
- Bananas - 50 pieces
- Apples - 50 pieces
- Grapes - 4 kilograms
- Muesli bars - 60 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Cookies - 6 packs
- Chocolate bars - 50 pieces
- Spa Blauw - 60 liters
- Sparkling mineral water - 24 liters
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Apple juice - 8 liters
- Orange juice - 8 liters
- Coffee - 2 kilograms
- Tea bags - 100 pieces
- Whole milk - 6 liters
- Oat milk - 4 liters
- Sugar - 1 kilogram
- Sweeteners - 200 pieces
- Lemons - 10 pieces
- Mayonnaise - 1 liter
- Mustard - 2 jars
- Ketchup - 1 liter
- Salt - 1 pack
- Pepper - 1 can
- Olive oil - 1 bottle
- Paper napkins - 200 pieces
- Garbage bags - 30 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles

Tips

Plan 2–3 drinks per person for the first hour, then add at least 500 ml per rider for each additional hour. Chill part of the supply in coolers and keep the rest available at the start or rest area.
Bring one basic repair kit and one pump for every 10–15 riders, plus at least two spare inner tubes in common bike sizes. Check these supplies before participants arrive, not during registration.
Prepare one route map per rider or group, and pack extra route arrows for junctions where signs may be moved or missed. Keep the GPX route available on a phone or other navigation device as a backup.
For a ride lasting more than two hours, allow one serving of solid food per person at the rest area, with extra portions for volunteers. Pack dietary alternatives separately so they are easy to identify.
Set aside first aid kits, emergency blankets, flashlights and reflective vests before loading food and tableware. Keep these items with the ride leader or rest-area team rather than buried in a storage box.

Frequently asked questions

What should I buy for a nature bike tour?: Plan for food and drinks, route maps and arrows, traffic cones, pumps, repair kits, spare inner tubes and reflective vests. Add first aid kits, emergency blankets and flashlights, plus tables, cups and serving equipment for the start and rest area.
How much food and drink do I need for a bike tour?: Allow 2–3 drinks per person for the first hour and at least 500 ml per person for every extra hour. At a rest stop, prepare one solid-food serving per rider, plus 10% extra for volunteers and unexpected needs.
How many bike repair kits do I need for a group ride?: Use one pump and one basic repair kit for every 10–15 riders. Bring at least two spare inner tubes, and carry the repair supplies with the route team so they are available throughout the ride.
When should I prepare the shopping for a nature bike tour?: Buy non-perishable route and safety supplies at least 3–7 days beforehand. Purchase fresh food and chillable drinks 1 day before, then check quantities again after the final registrations are processed.

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