What to buy for a music quiz
A music quiz needs more than drinks and snacks. You also need enough answer sheets, pens, serving ware and reliable power for the laptop, projector and speakers. Use your final participant count to work out quantities, then buy or gather everything at least one day before the quiz. Drinks can be chilled in advance, while snacks and printed materials should be ready before guests arrive so the registration table and quiz table are not competing for your attention.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 8
- Chairsqty 60
- Quiz table
- Registration desk
Tableware
- Reusable glassesqty 70
- Coffee cupsqty 50
- Platesqty 70
- Cutlery setsqty 70
- Serving plattersqty 12
Equipment
- Laptop
- Projector
- Projection screen
- Speakersqty 2
- Microphone
- Music remote control
- Extension cordsqty 4
- Power stripsqty 3
- Spare batteriesqty 12
Kitchen
- Coffee makerqty 2
- Kettlesqty 2
- Coolersqty 3
- Thermos flasksqty 4
- Cutting boardsqty 2
- Kitchen knivesqty 2
- Serving tongsqty 4
Quiz materials
- Answer formsqty 300
- Pen setsqty 70
- Score sheetsqty 20
- Tapeqty 3
- Markersqty 12
- Round signsqty 10
Decorations
- Tableclothsqty 10
- Music decor
- Balloonsqty 50
Catering
- Prizesqty 3
- Groceries
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Tonic - 2 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Alcohol-free beer - 12 bottles
- Pilsener - 48 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Rosé - 3 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Mints - 1 box
- Ice cubes - 10 bags
- Paprika chips - 5 bags
- Plain chips - 5 bags
- Tortilla chips - 4 bags
- Salsa - 4 jars
- Party nuts - 3 bags
- Olives - 3 jars
- Cheese cubes - 3 kilo
- Dry sausage - 2 kilos
- Grapes - 3 kilos
- Apples - 50 pieces
- Cucumbers - 6 pieces
- Cherry tomatoes - 3 kilos
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Napkins - 500 pieces
- Coffee filters - 2 packs
- Stir sticks - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Garbage bags - 30 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 6 pieces
- Microfiber cloths - 10 pieces
Cleaning
- Waste binsqty 4
- Trash bag holdersqty 4
- Washing-up tubsqty 2
- Cleaning glovesqty 4
- Bucketsqty 2
- Mop headsqty 2
Tips
- Plan two to three drinks per person for the first hour, then one to two per person for each additional hour. Add water separately, especially if the quiz includes several music rounds.
- Buy or prepare one answer form per team for every round, plus at least 10% extra. Set aside one pen per team and keep another 10% as backup in case pens run dry or disappear.
- Allow one plate or serving platter for each snack station, and provide roughly 150–250 grams of snacks per person for a quiz lasting two to three hours. Put out serving tongs so hands do not go into shared bowls.
- Count seats before shopping: provide one chair per participant and one table for every four to six players, with a separate quiz table and registration desk. This prevents teams from crowding around the equipment.
- Test the laptop, projector, screen, speakers and microphone at least 24 hours beforehand. Pack extension cords, power strips, spare batteries and a music remote control together so missing cables do not delay the first round.
Frequently asked questions
- How many drinks do I need for a music quiz?
- For a two- to three-hour quiz, allow four to six drinks per person, including non-alcoholic options and water. Plan two to three drinks for the first hour and one to two for each following hour.
- How many pens and answer sheets should I buy?
- Prepare one answer form per team for every quiz round, plus at least 10% extra. Provide one pen per team and keep 10% spare pens at the quiz table.
- What snacks do I need for a music quiz?
- Allow about 150–250 grams of snacks per person for a two- to three-hour event. Use one plate or serving platter per snack station and provide serving tongs for shared food.
- When should I test the music quiz equipment?
- Test the laptop, projector, screen, speakers and microphone at least 24 hours before the quiz. Pack and check extension cords, power strips, spare batteries and the music remote control at the same time.
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