Music Quiz Shopping List: What to Buy and Bring

A music quiz needs more than drinks and a playlist. Plan for each team to have an answer form, score sheet and pen, then add serving supplies for snacks and drinks. You will also need practical backups for the quiz itself, including a USB stick, HDMI cable, extension cords and power strips. Buy prizes before the final week, chill drinks on the day, and check dietary requirements before choosing snacks.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 55
Registration desk
Coat racksqty 2

Tableware

Reusable drinking glassesqty 60
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 10
Serving trays with lidsqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 3
Pitchersqty 4
Bottle openersqty 3
Serving tongsqty 4

Equipment

Laptop
Laptop speakersqty 2
Wireless microphonesqty 2
Projector
Projection screen
HDMI cableqty 2
Extension cordsqty 4
Power stripsqty 4
USB stickqty 2

Game materials

Answer formsqty 300
Score sheetsqty 60
Ballpoint pensqty 70
Team badgesqty 15
Answer paddlesqty 15
Timer
Prizesqty 3

Decorations

Tableclothsqty 8
Music quiz banner
Team table signsqty 15

Lighting

Atmosphere lightsqty 6

Cleaning

Waste binsqty 4
Broom
Dustpan and brushqty 2
Mopqty 2
Bucketsqty 2

Catering

Groceries
- White casino bread - 6 loaves
- Mini pistolets - 60 pieces
- Young cheese - 2 kilograms
- Back ham - 1,5 kilogram
- Hummus - 1 kilogram
- Butter - 500 grams
- Mayonnaise - 1 bottle
- Mustard - 1 bottle
- Ketchup - 1 bottle
- Lettuce - 4 heads
- Tomatoes - 2 kilograms
- Cucumbers - 4 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 5 bags
- Salsa - 5 jars
- Salted peanuts - 3 bags
- Snack nuts - 3 bags
- Olives - 4 jars
- Salty sticks - 4 bags
- Mini cookies - 4 packs
- Apples - 3 kilograms
- Grapes - 2 kilogram
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 3 liters
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Tonic - 3 bottles
- Beer - 5 crates
- Alcohol-free beer - 2 crates
- White wine - 6 bottles
- Red wine - 4 bottles
- Fruit juice - 4 cartons
- Ice cubes - 10 kilograms
- Napkins - 300 pieces
- Paper towels - 6 rolls
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces

Tips

Prepare one answer form, one score sheet and at least one ballpoint pen per team, plus 10% extra pens and forms for mistakes or late arrivals.
For the first hour, allow two to three drinks per person; buy extra water and chill drinks several hours before guests arrive rather than just before the quiz.
Bring one USB stick with the quiz files and a second copy stored on the laptop. Pack the HDMI cable, extension cords and power strips before leaving for the venue.
Plan snacks around the dietary requirements collected during registration. Put serving platters, tongs and covered trays out before guests arrive so food does not sit uncovered.
Count prizes by team rather than by guest, and have them ready before the final quiz round. Set aside team badges and answer paddles during setup so registration does not delay the start.

Frequently asked questions

What do I need for a music quiz?: For each team, provide an answer form, score sheet and pen, with about 10% extra. You also need a laptop, speakers, projector, screen, HDMI cable, power strips, extension cords and a USB backup.
How many pens do I need for a music quiz?: Plan for at least one pen per team plus 10% extra. For 20 teams, bring 22 pens; having another five available prevents a missing or dried-out pen from slowing down a round.
How many drinks should I buy for a music quiz?: Allow two to three drinks per person for the first hour, then about one to two drinks per person for each additional hour. Add water for the full group and chill everything several hours before doors open.
When should I buy prizes for a music quiz?: Buy the prizes at least one week before the quiz. This gives you time to replace unavailable items and confirm that you have one prize set for every winning team.

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