Music Camp Shopping List

A music camp needs more than instruments. You also need reliable sound equipment, enough writing materials for workshops, and practical supplies for registration, meals and shared spaces. Check what is already available before buying or borrowing anything, especially guitars, amplifiers, microphones and stands. Plan quantities around the number of participants and workshop groups, then test all audio equipment before arrival day. Small items such as picks, pencils, cables and spare strings are easy to overlook and can interrupt a session.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
Tableclothsqty 8

Equipment

Active speakersqty 2
Mixer
Microphonesqty 4
Microphone standsqty 4
Speaker standsqty 2
Audio cablesqty 8
Extension cordsqty 6
Power stripsqty 6
Diatonic tunersqty 8

Instruments

Acoustic guitarsqty 8
Electric guitarsqty 3
Guitar amplifiersqty 3
Keyboardqty 2
Drum kit
Percussion setsqty 4
Music standsqty 12
Piano stoolqty 2

Music equipment

Music foldersqty 35
Notepadsqty 35
Pencilsqty 40
Guitar stringsqty 3
Guitar picksqty 50

Tableware

Reusable cupsqty 50
Platesqty 45
Cutlery setsqty 45
Serving bowlsqty 10
Serving spoonsqty 6

Kitchen

Coolersqty 3
Cutting boardsqty 4
Chef’s knives and bread knivesqty 4
Food warmersqty 4
Kettlesqty 2

Decorations

Buntingqty 8
Name badgesqty 40

Lighting

LED light stringsqty 4

Cleaning

Waste binsqty 6
Hand soap dispensersqty 4

Safety

First aid kit

Catering

Groceries
- Coffee - 2 packs
- Tea bags - 80 pieces
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Iced tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 4 kilograms
- Cucumbers - 6 pieces
- Carrots - 3 kilogram
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salsa - 4 jars
- Salted popcorn - 3 bags
- Muesli bars - 40 pieces
- Whole wheat bread - 10 loaves
- White bread rolls - 40 pieces
- Wholemeal rolls - 40 pieces
- Butter - 500 grams
- Margarine - 500 grams
- Young cheese - 2 kilograms
- Back ham - 1 kilogram
- Chicken breast slices - 1 kilogram
- Hummus - 6 tubs
- Peanut butter - 2 jars
- Chocolate spread - 2 jars
- Jam - 2 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Red onions - 1 kilogram
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Potatoes - 8 kilograms
- Rice - 4 kilograms
- Pasta - 4 kilograms
- Pasta sauce - 8 jars
- Vegetable mix - 6 kilograms
- Chicken breast - 4 kilograms
- Vegetarian meatballs - 3 kilograms
- Herb mix - 4 sachets
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 2 bottles
- Garlic - 4 bulbs
- Shredded cheese - 1 kilogram
- Yogurt sauce - 2 bottles
- Ice cubes - 6 bags
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- Cleaning wipes - 4 packs
- All-purpose cleaner - 2 bottles
- Hand gel - 4 bottles

Tips

Prepare one instrument and one music stand for each active player where possible, then add at least two spare stands for shared workshops. Count guitars, keyboards, drums and percussion sets by group assignment rather than by the total number of attendees.
Allow two pencils and one notepad per participant, plus a 10% reserve. Pencils disappear quickly during registration and group work, while spare notepads prevent one missing item from delaying a workshop.
For the sound setup, match every microphone and active speaker with the required stands, audio cables and power connections. Keep at least two spare audio cables and two extension cords available instead of discovering a missing connection during the microphone test.
Buy or pack guitar picks and replacement strings before the camp starts, not on the first workshop day. Keep one small repair box at the reception desk so damaged strings or missing picks can be handled without stopping a session.
For shared meals, provide one reusable cup, plate and cutlery set per person, plus 10% extra. Count serving bowls and serving spoons separately, and arrange tablecloths, tables and chairs before catering arrives so food service does not compete with room setup.

Frequently asked questions

What should I buy for a music camp?: Plan for instruments, music stands, folders, notepads, pencils, picks and spare guitar strings. You also need microphones, stands, speakers, a mixer, cables, extension cords and power strips, plus cups, plates and cutlery for each participant.
How many spare supplies should I bring to a music camp?: A 10% reserve works well for notepads, pencils, cups, plates and cutlery. Bring at least two spare audio cables and two extension cords, and keep replacement strings and picks available throughout the camp.
When should I buy music camp supplies?: Finish shopping at least 3 to 5 days before participants arrive. This leaves time to borrow missing instruments, replace damaged cables and confirm that the sound setup works with the venue’s power outlets.
How many cups and plates do I need for a music camp?: Provide one cup, plate and cutlery set per attendee, then add 10% extra. For 30 participants, prepare at least 33 of each item so lost or unwashed tableware does not disrupt a meal.

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