Motorhome driving skills day checklist

A motorhome driving skills day needs more than a suitable vehicle and an open space. You need a confirmed practice venue, a clear route, trained instructors, participant information and a course that is safe to follow. Work through the arrangements in stages: secure the site and permissions first, confirm people and vehicles next, then prepare the course, equipment, food and final safety checks. This checklist helps you see what is easy to overlook before participants arrive.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve a practice venue
Check permits
Develop the program and route
2 people
Send invitations
2 people
Process registrations
2 people
Collect dietary requirements
Send participant information
Assign instructors
2 people
Confirm vehicles
2 people
Check the route and parking plan
2 people
Do the shopping
2 people
Print participant lists
Prepare name badges
2 people
Check practice materials
2 people
Test walkie-talkies
2 people
Prepare the vehicle safety check
2 people
Chill drinks
2 people
Prepare snacks and lunch
4 people
Set out coffee and tea
2 people
Clean the venue
3 people
Mark the parking area
3 people
Set up tables and chairs
4 people
Build party tents
4 people
Set out the driving course
4 people
Set up traffic signs
2 people
Set up the registration table
2 people

Event

Receive participants
4 people
Register vehicles
3 people
Give the safety briefing
3 people
Perform the vehicle safety check
4 people
Guide driving technique exercises
8 people
Serve coffee and tea
2 people
Refill drinks
2 people
Serve lunch buffet
4 people
Adjust the riding course
4 people
Guide the evening ride
8 people
Serve dinner buffet
4 people
Process results
2 people
Give a final briefing
2 people
See participants off
3 people

Aftercare

Dismantle the driving course
4 people
Clear tables and chairs
4 people
Collect waste
3 people
Wash dishes
3 people
Clean the venue
4 people
Inventory materials
2 people
Return borrowed materials
2 people
Store leftovers safely
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 50
Tablecloth coversqty 8
Waste binsqty 6

Sports equipment

Traffic conesqty 40
Slalom polesqty 12
Traffic signsqty 8
Warning trianglesqty 6
Marking sprayqty 6
Measuring tapesqty 2
Stopwatchesqty 4

Equipment

Walkie-talkiesqty 8
Megaphone
Battery chargersqty 4
Tire pressure gaugesqty 2
Measuring tapeqty 2
Power stripsqty 4
Cable reelsqty 3
Power banksqty 6
First aid kitsqty 2
Fire extinguishersqty 2
Clipboardsqty 8
Pensqty 50
Route mapsqty 50
Name badge holdersqty 50
Reflective vestsqty 12

Lighting

Work lightsqty 4
Outdoor lightsqty 6

Tableware

Reusable platesqty 50
Reusable bowlsqty 50
Reusable drinking glassesqty 80
Reusable coffee cupsqty 50
Reusable cutleryqty 60
Serving traysqty 8

Kitchen

Coffee machinesqty 2
Thermos flasksqty 6
Coolersqty 4
Food warmersqty 4
Cutting boardsqty 4
Kitchen knivesqty 4
Serving spoonsqty 8

Cleaning

Dustpans and brushesqty 3
Mopsqty 4
Bucketsqty 4

Catering

Groceries

Tips

Reserve the practice venue and check permits before sending invitations. Confirm that there is enough room for the driving course, parking, party tents, tables and chairs, and ask about access for motorhomes.
Send participant information at least 7 days before the event. Include the arrival time, meeting point, route details, what drivers should bring and how dietary requirements will be collected.
Assign instructors before the final programme is sent. Give each instructor a defined group or course station, and test the walkie-talkies, megaphone and battery chargers before the morning briefing.
Set out the course only after checking the route and parking plan. Use traffic cones, slalom poles, traffic signs, warning triangles and marking spray so the driving lines and hazards are visible from a motorhome cab.
Finish the vehicle safety check before the first practical session. Check tyre pressures, safety equipment and communication devices, then prepare drinks, snacks, lunch, coffee and tea so no instructor has to leave the course during activities.

Frequently asked questions

How far in advance should I organise a motorhome driving skills day?: Start booking the venue and checking permits at least 6 to 8 weeks before the event. Send invitations once the date, location, programme outline and vehicle requirements are confirmed.
How many instructors do I need for a motorhome driving skills day?: Plan for at least 1 instructor per active practical station, plus 1 person coordinating safety and timing. If several vehicles drive at once, keep each instructor responsible for a clearly defined group and use walkie-talkies for communication.
What should be checked before motorhomes enter the course?: Check the route, parking layout, course markings, traffic signs and warning triangles before arrival. Complete the vehicle safety check and verify tyre pressures at least 30 minutes before the first driving exercise.
What food and drinks should I prepare for the day?: Prepare drinks for the full programme, with coffee and tea available on arrival and chilled drinks during the practical sessions. Set out snacks and lunch before activities begin, and confirm dietary requirements no later than 7 days beforehand.

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Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.