Mosaic Workshop Checklist

A mosaic workshop needs more than tiles and glue. You need a confirmed workspace, an accurate participant list, suitable tables, protected work surfaces, tools, drying space, and clear safety information. Plan registrations and dietary requirements early, then check deliveries and sort materials before the workshop day. Use the checklist to prepare the room, welcome participants, and keep refreshments separate from cutting and adhesive work.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve workspace
Confirm the workshop date
Send invitations
Process registrations
Collect dietary requirements
Update participant list
Check deliveries
Complete the shopping list
Do the shopping
2 people
Sort mosaic materials
2 people
Set out work samples
Remind participants

Event

Open room
2 people
Set up tables
3 people
Set up chairs
2 people
Protect tables
2 people
Distribute tools
2 people
Set out mosaic materials
3 people
Post safety information
Prepare coffee and tea
2 people
Chill drinks
Set out snacks and lunch
2 people
Set up the registration table
Receive participants
2 people
Register attendance
2 people
Explain safety
Demonstrate mosaic technique
Hand out designs
2 people
Guide participants
3 people
Check tools
Refill drinks
Serve break snacks
2 people
Clear worktables
2 people
Prepare the joints
2 people
Demonstrate grouting technique
Grout the pieces
3 people
Serve dinner
3 people
Let creations dry
2 people
Label the projects
2 people
Photograph the projects
See participants off
2 people

Aftercare

Collect materials
3 people
Clean tools
2 people
Wash dishes
2 people
Separate waste
2 people
Clear tables and chairs
3 people
Clean work area
2 people
Return materials
Share photos with participants
Deliver leftover pieces

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 6
Chairsqty 32
Registration desk
Drying racksqty 4

Equipment

Coffee maker
Kettleqty 2
Coolersqty 2
Tile cutterqty 2
Tile nippersqty 8
Rubber malletsqty 6
Glue gunsqty 4

Kitchen

Pitcherqty 3
Thermos flasksqty 4
Serving plattersqty 6

Tableware

Reusable cupsqty 40
Glassesqty 40
Platesqty 40
Cutlery setsqty 40
Coffee cupsqty 32

Mosaic materials

Wooden basesqty 32
Mosaic tilesqty 12
Glass stonesqty 8
Mosaic adhesiveqty 6
Groutqty 6
Mixing bowlsqty 20
Spatulasqty 20
Tweezersqty 16
Scouring spongesqty 20
Work brushesqty 20
Pencilsqty 32
Rulersqty 16
Scissorsqty 16
Design templatesqty 40
Project labelsqty 40

Safety

Safety gogglesqty 36
Work glovesqty 36
Apronsqty 36
Dust masksqty 40
First aid kit

Decorations

Tableclothsqty 6
Welcome sign
Directional signsqty 4
Work samplesqty 6

Cleaning

Waste binsqty 4
Dustpan and brushqty 3
Bucketsqty 4
Mopsqty 4
Washing-up basinsqty 6
Spongesqty 8

Catering

Groceries

Tips

Confirm the workspace and workshop date before sending invitations. Leave enough time to process registrations, collect dietary requirements, and update the participant list before ordering or shopping.
Check every delivery several days before the workshop. Count wooden bases, mosaic tiles, glass stones, adhesive, grout, and tools so missing materials can still be replaced before setup.
Protect work tables before distributing tile cutters, tile nippers, rubber mallets, glue guns, and other tools. Keep safety information visible and separate refreshments from the working area.
Set out work samples and sort mosaic materials before participants arrive. Put pencils, tweezers, brushes, spatulas, mixing bowls, and sponges where people can reach them without crowding the registration table.
Open the room early enough to set up tables, chairs, drying racks, registration, coffee, tea, chilled drinks, snacks, and lunch before receiving participants. Send a reminder shortly beforehand with the start time and anything participants need to know.

Frequently asked questions

How far in advance should I plan a mosaic workshop?: Confirm the date and workspace before invitations go out, then allow at least 1–2 weeks for registrations, dietary requirements, deliveries, and shopping. Finish sorting materials and checking tools several days before the workshop.
How many tables do I need for a mosaic workshop?: Plan one work table for each small working group rather than placing every participant at a separate table. Leave enough space for cutting tools, adhesive, drying racks, and safe movement between tables.
What materials do I need for a beginner mosaic workshop?: Prepare a wooden base, mosaic tiles or glass stones, mosaic adhesive, grout, mixing bowls, spatulas, tweezers, work brushes, pencils, and scouring sponges for each working group. Check quantities against the participant list before shopping.
When should I set up the mosaic workshop room?: Open the room early enough to complete setup before participants arrive. Tables should be protected, chairs positioned, tools and materials distributed, safety information posted, and the registration and refreshment areas ready first.

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