What to buy for a monument tour

A monument tour needs more than printed maps and a few drinks. You need supplies for the route, a usable rest stop, bike support and a clear start and finish area. Plan quantities from your registration list, then add a small buffer for late arrivals, spills and minor repairs. The items below cover the practical details people often leave until the final day, including charging, serving equipment, route marking and spare bike parts.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 20
Waste binsqty 6
Crowd barriersqty 12

Equipment

Portable speaker
Megaphone
Walkie-talkiesqty 6
Charging station
Extension cordsqty 3

Sports equipment

Route arrowsqty 80
Conesqty 20
Safety vestsqty 12
Bike pumpsqty 3
Bike repair standsqty 2
Tool setsqty 3
Spare inner tubesqty 12
Ratchet strapsqty 8

Tableware

Reusable cupsqty 100
Platesqty 70
Cutlery setsqty 70
Coffee cupsqty 50
Thermos flasksqty 6

Kitchen

Coolersqty 6
Cutting boardsqty 4
Bread knivesqty 3
Serving plattersqty 8
Serving spoonsqty 8

Decorations

Start/finish banner
Information boardsqty 4
Tableclothsqty 6

Lighting

LED string lightsqty 4
LED work lightsqty 4

Cleaning

Litter pickersqty 3
Bucketsqty 4
Broom setsqty 3

Safety

First aid kitsqty 2
Emergency blanketsqty 6
Flashlightsqty 6

Catering

Groceries
- Still mineral water - 80 bottles
- Sparkling mineral water - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 packs
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 2 packs
- Mints - 1 box
- Lemon slices - 4 nets
- Ice cubes - 10 bags
- Sandwiches - 80 pieces
- Wholemeal bread - 6 loaves
- Cheese - 3 kilograms
- Ham - 2 kilograms
- Hummus - 10 tubs
- Cream cheese - 8 tubs
- Cucumber - 12 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Butter - 1 kilogram
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 4 kilograms
- Muesli bars - 100 pieces
- Currant buns - 60 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 300 pieces
- Coffee filters - 2 packs
- Stir sticks - 200 pieces
- Teaspoons - 100 pieces
- Hand soap - 4 bottles
- Dish soap - 3 bottles
- Sponges - 2 packs
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 4 rolls
- Disinfectant wipes - 4 packs
- Nitrile gloves - 2 boxes
- Cooling packs - 24 pieces

Tips

Plan drinks for the full route, not only the start: allow two to three drinks per person for the first hour, then add water for the remaining distance and a reserve for volunteers.
Pack repair supplies before shopping for snacks. Bring at least one pump, one tool set and several spare inner tubes, then check that the tools match the bikes likely to join the tour.
Prepare route equipment in separate, labelled bundles: arrows and cones for each hazard or turn, plus extra markers for weather damage or a changed route.
For a group rest stop, count one reusable cup per participant plus 10% extra. Bring enough coffee cups, plates and cutlery for the planned break rather than relying on people to share.
Charge the portable speaker, megaphone and walkie-talkies the evening before. Include a charging station and extension cords at the start and finish so equipment is not left unusable during setup.

Frequently asked questions

How much water do I need for a monument tour?: Allow at least 500 ml per participant for every hour of riding or walking, adjusted for heat and route difficulty. Add 10% extra for volunteers, spills and participants who arrive without a bottle.
How many spare inner tubes should I bring on a monument tour?: Bring at least one spare inner tube for every 10 participating bikes, with a minimum of four tubes for a small group. Add more if the route is long, remote or likely to include rough surfaces.
When should I buy the food and drinks for the tour?: Buy non-perishable supplies and serving equipment two to three days beforehand. Buy chilled drinks and fresh food no earlier than the day before, then fill the coolers on the morning of the tour.
How many route arrows and cones do I need?: Count every turn, crossing and hazardous point on the route, then add 20% spare markers. Pack extra arrows and cones separately so volunteers can replace missing or displaced signs during the tour.

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