What to buy for a mini golf tournament

A mini golf tournament needs more than clubs and balls. You will need a clear scoring setup, prizes, registration materials, drinks, snacks and a way to organize the tables around the course. Plan one scorecard and one pen per player, plus spares, and check what the venue already provides before buying equipment. This list also covers the items people often remember only when guests have arrived, such as directional signs, chargers, extension cords and waste bins.

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What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Mini golf clubsqty 32
Mini golf ballsqty 40
Scorecardsqty 40
Pensqty 40
Spare pencilsqty 10
Scoreboard
Prizesqty 3

Furniture

Foldable tablesqty 8
Chairsqty 40
Buffet tableqty 2
Registration desk
Coolersqty 3

Tableware

Reusable cupsqty 50
Platesqty 50
Cutlery setsqty 50
Coffee cupsqty 40
Serving plattersqty 8
Serving spoonsqty 6

Equipment

Bluetooth speaker
Extension cordsqty 2
Power stripsqty 2
Chargersqty 3

Decorations

Balloonsqty 50
Buntingqty 6
Tableclothsqty 8
Prize table sign
Directional signsqty 6

Lighting

String lightsqty 4
Battery lanternsqty 6

Cleaning

Waste binsqty 4
Broom
Litter picker
Bucketsqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 pack
- Milk - 6 liters
- Oat milk - 3 liters
- Still mineral water - 12 bottles
- Sparkling mineral water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Apple juice - 4 packs
- Non-alcoholic beer - 24 bottles
- Pilsener - 48 bottles
- Rosé - 4 bottles
- White wine - 4 bottles
- Baguettes - 8 pieces
- White rolls - 40 pieces
- Whole wheat rolls - 20 pieces
- Butter - 500 grams
- Young cheese - 2 kilograms
- Back ham - 1,5 kilogram
- Chicken breast slices - 1,5 kilogram
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Herb cream cheese - 3 tubs
- Lettuce - 4 heads
- Cucumbers - 6 pieces
- Tomatoes - 2 kilograms
- Bell peppers - 1 kilogram
- Grapes - 2 kilogram
- Apples - 30 pieces
- Bananas - 20 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 4 bags
- Salsa sauce - 4 jars
- Salted peanuts - 4 bags
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Salt - 1 pack
- Pepper - 1 jar
- Ice cubes - 10 kilograms
- Napkins - 200 pieces
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Cleaning sponges - 6 pieces

Tips

Prepare one scorecard and one pen for every participant, then add at least 10% spare pencils and scorecards for lost or damaged items. Keep the scorecards bundled at the registration desk so players can collect them quickly.
Buy or pack prizes for each planned winning category, and place them on a separate prize table with a visible sign. Check the prizes at least 2 days before the tournament so missing or incorrect items can still be replaced.
Plan drinks for the full playing period, not just the arrival window: allow roughly 2 to 3 drinks per person for the first hour, then about 1 drink per person per additional hour. Chill them before guests arrive and bring reusable cups plus coolers.
Set up the registration desk, buffet table and any extra tables before opening the venue. Bring serving platters, serving spoons, plates and cutlery, and prepare separate snack options if dietary requirements were collected.
Check power and lighting before the event starts, especially for a late tournament. Pack chargers, extension cords and power strips, and use battery lanterns or string lights where cables could create a trip hazard.

Frequently asked questions

How many scorecards and pens do I need for a mini golf tournament?: Prepare one scorecard and one pen per participant. Add at least 10% extra scorecards and spare pencils; for 40 players, pack 44 scorecards and at least 44 writing tools.
How many drinks should I buy for a mini golf tournament?: Allow 2 to 3 drinks per person for the first hour, followed by about 1 drink per person for each additional hour. For 30 players over 2 hours, plan roughly 90 to 120 drinks, depending on the weather and food served.
What prizes do I need for a mini golf tournament?: Buy one prize for every winning category you announce, plus any team or runner-up prizes included in your format. Check and label all prizes at least 2 days before the tournament so the presentation does not delay the final scores.
What should I bring to a mini golf tournament besides clubs and balls?: Bring scorecards, pens, a scoreboard, prizes, registration materials, signs, drinks, snacks, tableware and waste bins. Pack these at least 1 day beforehand, and verify the course equipment and facilities on arrival.

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