Mini Golf Party Checklist

A mini golf party runs smoothly when the course booking, guest details, food, and playing order are settled before people arrive. Start by confirming the reservation and registrations, then handle dietary requirements, transport information, shopping, and the cake. On the day, allow time to chill drinks, prepare snacks, set up the buffet and reception table, and lay out scorecards, pencils, clubs, and balls. This checklist keeps the welcome, team assignments, and first tee-off moving without delays.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Compile guest list
Send invitations
Process registrations
Collect dietary requirements
Book a mini golf course reservation
Confirm reservation
Share transport and route
Check the weather forecast
Check the shopping list
Do the shopping
2 people
Pick up birthday cake
Chill drinks
2 people
Prepare snacks
2 people
Set up buffet tables
2 people
Set up chairs and standing tables
2 people
Hang decorations
2 people
Test music and lighting
2 people
Lay out scorecards
Set out golf clubs and balls
2 people
Post the rules visibly
Set up the reception table

Event

Welcome guests
2 people
Supervise coats and bags
Serve welcome drinks
2 people
Assign teams and start order
2 people
Explain the rules
Guide mini golf
2 people
Collect scorecards
Refill drinks
2 people
Serve snacks
2 people
Restock the buffet
2 people
Cut the birthday cake
2 people
Serve cake and coffee
2 people
Announce the winner
Take group photo
Collect waste along the way

Aftercare

Remove decorations
2 people
Put furniture back
2 people
Return golf equipment
2 people
Wash dishes
2 people
Empty coolers
Sort and dispose of waste
2 people
Clean tables and floor
2 people
Check toilets
Pack leftover food
Return borrowed items

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Buffet tablesqty 3
Folding chairsqty 24
High tablesqty 4
Coat rack

Tableware

Reusable platesqty 30
Reusable cupsqty 40
Wine glassesqty 24
Coffee cupsqty 24
Cutlery setsqty 30
Serving bowlsqty 8
Serving plattersqty 6

Kitchen

Coolersqty 3
Thermos flasksqty 3
Cutting boardsqty 2
Kitchen knivesqty 2
Cake knife
Cake stand
Pliersqty 3
Serving spoonsqty 4
Water carafesqty 4

Equipment

Bluetooth speaker
Extension cordsqty 2
Power stripsqty 2

Sports equipment

Mini golf clubsqty 24
Mini golf ballsqty 30
Scorecardsqty 30
Pencilsqty 30
Trophiesqty 3

Decorations

Balloonsqty 40
Balloon pump
Buntingqty 6
Tableclothsqty 4
Napkin holdersqty 4

Lighting

String lightsqty 3

Cleaning

Waste binsqty 3
Bucketsqty 2
Floor squeegeesqty 2
Microfiber clothsqty 8
Dish brushesqty 2

Catering

Groceries

Tips

Confirm the mini golf reservation at least 7 days before the party, including the number of players, start time, and any course rules. Recheck the final guest count after registrations close.
Send the route and transport details with the invitation or confirmation message. Ask for dietary requirements no later than 3 days before the event so snacks and cake can be planned properly.
Do the shopping at least 1 day ahead, then chill drinks and prepare snacks before guests arrive. Keep serving bowls, platters, reusable cups, cutlery, and water carafes together near the buffet.
Set up the reception table, coat rack, chairs, and standing tables before decorating. Put scorecards and pencils at the start area, and place clubs and balls where teams can collect them without crowding.
Allow 15 minutes for welcoming guests, coats, drinks, team assignments, and the starting order. Post the rules visibly and test the Bluetooth speaker, extension cords, and power strips before the first group begins.

Frequently asked questions

How far in advance should I book a mini golf party?: Book the course at least 2 to 4 weeks ahead, and earlier if the party is on a weekend. Confirm the reservation 7 days before the event with the player count and start time.
When should I send mini golf party invitations?: Send invitations 3 to 4 weeks before the party. Close registrations about 7 days before the event, then collect dietary requirements and share the final transport details.
How much food and drink do I need for a mini golf party?: Plan 2 to 3 drinks per guest for the first hour, plus water throughout the event. Prepare 3 to 5 small snack portions per person and keep the cake ready before guests arrive.
How early should I arrive to set up a mini golf party?: Arrive 60 to 90 minutes before the scheduled start. That gives you time to set up the buffet and reception table, chill or arrange drinks, prepare the cake, test music and lighting, and lay out the scorecards and equipment.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.