What you need for a militaria market

A militaria market needs more than tables for displaying collections. You will also need secure display furniture, clear stand numbering, payment equipment, route signs and enough power and lighting for the venue. Plan drinks and hot beverages for the team, and arrange transport equipment before setup day. This shopping list helps you check the practical items that are easy to overlook when several exhibitors arrive at the same time.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Market tablesqty 40
Foldable tablesqty 6
Chairsqty 30
Stoolsqty 8
Entrance desk
Clothes racksqty 6
Display casesqty 4
Transport cartsqty 4

Equipment

Card machinesqty 2
Cash register
Cash drawer
Extension cordsqty 8
Power stripsqty 8
Mobile chargersqty 4
Walkie-talkiesqty 6
Megaphone
Thermos flasksqty 6
Kettlesqty 2
Coffee machinesqty 2
Coolersqty 4
Flashlightsqty 6
Toolboxesqty 2
Hammerqty 2
Screwdriversqty 4
Cable tiesqty 200
Duct tapeqty 6
Measuring tapesqty 2
Hand trucksqty 2

Lighting

LED lampsqty 12
String lightsqty 6
Batteriesqty 24

Decorations

Stand number signsqty 40
Route signsqty 12
Directional signsqty 10
Entrance sign
Program boardsqty 4
Tableclothsqty 45
Clampsqty 80
Ropeqty 100
Bollardsqty 12
Barrier tapeqty 4
Clipboardsqty 6
Pensqty 30
Markersqty 12
Name badgesqty 60
Wristbandsqty 400
Admission ticketsqty 400
Information leafletsqty 400
Cash traysqty 3
Price tagsqty 500
Table number holdersqty 40

Tableware

Reusable cupsqty 300
Coffee cupsqty 100
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 12
Pitchersqty 6
Serving spoonsqty 8

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea assortment - 2 boxes
- Sugar - 2 kilos
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 3 liters
- Chocolate milk - 4 liters
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- 0.0 beer - 24 bottles
- Lemons - 12 pieces
- Coffee milk - 2 bottles
- Paper napkins - 500 pieces
- Stirrers - 500 pieces
- Paper straws - 200 pieces
- Paper coffee cups - 150 pieces
- Paper plates - 150
- Paper cone bags - 200 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Savory nuts - 6 bags
- Snack mix - 6 bags
- Pretzels - 5 bags
- Cookies - 8 packs
- Spice cake - 4 packs
- Muesli bars - 48 pieces
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 4 kilos
- Mini rolls - 120 pieces
- Young cheese - 2 kilos
- Aged cheese - 2 kilo
- Ham - 1 kilo
- Chicken breast topping - 1 kilo
- Hummus - 6 tubs
- Cucumber - 8 pieces
- Tomatoes - 3 kilos
- Lettuce - 6 heads
- Butter - 1 kilo
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pepper - 1 grinder
- Salt - 1 pack
- Olive oil - 1 bottle
- Allergen labels - 2 rolls
- Frozen cooling elements - 24 pieces
- Ice cubes - 10 kilos
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 3 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Toilet cleaner - 4 bottles
- Floor cleaner - 2 bottles
- Trash bags - 100 pieces
- Freezer bags - 2 boxes
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Bandages - 2 boxes
- Disposable gloves - 4 boxes

Cleaning

Broomqty 3
Dustpan and brushqty 3
Mopqty 4
Bucketsqty 4
Waste binsqty 12
Waste containerqty 2
Toilet brushesqty 4
Rubber glovesqty 6
Cleaning clothsqty 20

Tips

Plan at least one table or display surface for each stand, then add a few spare foldable tables for registration, refreshments and unexpected needs. Confirm the final stand count before buying or hiring furniture.
Bring a cash register, cash drawer and card machines, plus mobile chargers and extension cords. Test every payment device at least 24 hours before opening and keep one charged backup option available.
Use stand number signs, an entrance sign, route signs and arrow boards at every decision point. Prepare one complete set before the event so exhibitors do not have to wait while signs are made.
Provide practical display furniture for military items: clothing racks for garments, stools for exhibitors and lockable or supervised display cases for smaller valuable pieces. Check that transport trolleys can move the heaviest cases safely.
For a full market day, prepare hot-drink equipment and chilled drinks before doors open. Fill coolers and thermos flasks during setup, and keep spare batteries, LED lamps and flashlights available if the venue lighting is insufficient.

Frequently asked questions

What tables do I need for a militaria market?: Plan at least one market table or foldable table per exhibitor stand, plus 2 to 4 extra tables for the entrance desk, refreshments and administration. Confirm the number of assigned stands before finalising the order.
How many card machines and cash points should I bring?: Bring at least one card machine for every busy sales area and one cash register with a cash drawer for the entrance or central desk. Test the devices 24 hours beforehand and charge mobile backup equipment overnight.
How many signs are needed for a militaria market?: Prepare one stand number sign for every stand, one entrance sign and one route or arrow sign for each major turn. Make the complete sign set at least 1 day before setup so missing signs can be replaced.
What drinks and hot-drink equipment should I buy?: Allow roughly 2 to 3 drinks per person for the first hour, then adjust for the expected opening period and weather. Bring coolers, kettles or coffee machines, thermos flasks and enough cups, and chill the drinks before doors open.

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