Men's competition shopping list

A men's competition needs more than the main sports equipment. You also need a workable refreshment point, clear course markers, power, seating and a way to record results without delays. Use the quantities below as a starting point and adjust them to your number of competitors, officials and spectators. Buy or confirm anything with a delivery time at least one week before the event, then chill drinks and check all materials on the day before.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Beer tablesqty 8
Folding chairsqty 60
Jury tablesqty 3
Cash desk table
Waste binsqty 8

Tableware

Reusable cupsqty 150
Coffee cupsqty 60
Platesqty 100
Forksqty 100
Knivesqty 100
Spoonsqty 100
Serving plattersqty 12

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Sound system
Microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Generator

Sports equipment

Men's obstaclesqty 8
Traffic conesqty 30
Dressage lettersqty 8
Measuring tapesqty 2
Stopwatchesqty 4
Bib numbersqty 30
Scoreboardsqty 3
Conesqty 40
Lunge linesqty 4

Lighting

LED lampsqty 8
Work lightsqty 4
Cable reelsqty 3

Decorations

Buntingqty 8
Site signsqty 12
Directional signsqty 10
Sponsor bannersqty 8
Trophiesqty 6

Kitchen

Cutting boardsqty 4
Chef's knivesqty 3
Pliersqty 4
Serving spoonsqty 6
Thermos flasksqty 4
Ice packsqty 20
Handwashing sink

Cleaning

Broomqty 3
Dustpan and brushqty 3
Mop setsqty 2
Cleaning bucketsqty 4
Toilet brushesqty 3
Cleaning clothsqty 20
Glovesqty 12
Litter pickersqty 3

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Vestsqty 15
Flashlightsqty 6
Barrier tapeqty 6
Fencesqty 20

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 kilograms
- Milk - 10 liter
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 8 bottles
- Rosé - 6 bottles
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Salty sticks - 4 bags
- Mixed snacks - 8 trays
- Mini rolls - 120 pieces
- Mild cheese - 3 kilograms
- Ham shank - 2 kilograms
- Hummus - 6 tubs
- Cucumber - 8 pieces
- Cherry tomatoes - 4 kilograms
- Grapes - 4 kilograms
- Apples - 40 pieces
- Bananas - 30 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 1 bottle
- Ice cubes - 10 bags
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand gel - 4 bottles
- Trash bags - 80 pcs
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet cleaner - 2 bottles
- Sponges - 10 pieces

Tips

Plan two to three drinks per person for the first hour, then one drink per person for every additional hour. Add extra water for officials, course staff and competitors waiting outdoors.
For a four-hour competition, allow one snack portion per person plus 10% extra. Keep separate serving platters and utensils ready for any dietary requirements collected during registration.
Provide one reusable cup per guest if you can wash and reuse them during the day; otherwise plan at least two cups per person. Put waste bins at the drinks area, seating area and parking or entrance.
Check the power plan at least one week ahead. List every coffee machine, kettle, sound system and microphone, then confirm that the available supply, extension cords, power strips or generator can handle them together.
Prepare one complete equipment check 24 hours before opening: count bib numbers, cones, obstacles, measuring tapes, stopwatches, scoreboards and lunge lines. Pack spare markers and batteries separately so a missing item does not stop the competition.

Frequently asked questions

What drinks should I buy for a men's competition?: For the first hour, allow two to three drinks per person, including water and other refreshments. For each additional hour, add one drink per person, plus about 10% extra for officials and volunteers.
How many cups and plates do I need for a competition?: Plan one reusable cup per guest if cups can be collected and washed during the event; otherwise allow two per person. Buy one plate and one set of cutlery per expected snack or meal, with 10% extra for replacements.
When should I order prizes, ribbons and competition supplies?: Order prizes, ribbons and any custom or delivered equipment at least two weeks before competition day. Check every item again 24 hours before opening, including bib numbers, cones, stopwatches and scoreboards.
How much seating and shelter do I need at a men's competition?: Provide seating for officials, registration staff and anyone expected to wait, and place tables under party tents if they will be used for registration, judging or refreshments. Confirm the final layout and weather protection at least one week before the event.

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