What you need for a men's competition

A men's competition needs more than the equipment used on the course. You also need clear participant identification, reliable timing, supplies for officials, safe movement around the grounds, and practical facilities for horses and volunteers. Use the plan’s shopping list alongside the confirmed course design, start list and site inspection. Check quantities against your entries and venue before buying, especially for bib numbers, seating, barriers, power equipment and refreshments.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 12
Folding chairsqty 80
Jury tablesqty 2
Bar stoolsqty 6
Waste binsqty 8
Clothes racksqty 2

Sports equipment

Dressage fencesqty 24
Gate archesqty 8
Traffic conesqty 40
Marathon obstaclesqty 6
Letter boardsqty 12
Bib numbersqty 40
Bib holdersqty 40
Measuring tapesqty 3
Stopwatchesqty 6
Portable water tubsqty 6
Hay netsqty 12
Pitchforksqty 4
Scoopsqty 4
Wheelbarrowsqty 2
Marker conesqty 30
Barrier tapeqty 8
Crowd barriersqty 20
Vestsqty 20
Binocularsqty 4

Equipment

Sound system
Wireless microphonesqty 2
Extension cordsqty 6
Power stripsqty 6
Power banksqty 6
Walkie-talkiesqty 8
Laptopsqty 3
Printersqty 2
Calculatorsqty 3

Lighting

Work lightsqty 6
String lightsqty 4
Flashlightsqty 8

Tableware

Reusable cupsqty 150
Reusable wine glassesqty 60
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 80
Serving plattersqty 12
Serving spoonsqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 6
Cutting boardsqty 4
Kitchen knivesqty 4
Pliersqty 6
Ice packsqty 24

Decorations

Stage ribbonsqty 6
Buntingqty 8
Competition flagsqty 12
Tableclothsqty 12
Prize ribbonsqty 12
Trophiesqty 12

Cleaning

Bucketsqty 6
Broom setsqty 4
Mopsqty 4
Cleaning glovesqty 12
Hand broomsqty 4

Catering

Groceries
- Coffee - 3 packs
- Tea bags - 150 pieces
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Cocoa powder - 1 pack
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Sparkling water - 10 bottles
- Still water - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Sparkling wine - 3 bottles
- Baguettes - 12 pieces
- Wholemeal bread - 6 loaves
- Mini pistolets - 100 pieces
- Butter - 1 kilo
- Young matured cheese - 2 kilos
- Back ham - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Hummus - 1 kilo
- Cream cheese - 1 kilo
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Lettuce - 6 heads
- Bell peppers - 2 kilos
- Carrots - 2 kilo
- Apples - 8 kilos
- Bananas - 5 kilo
- Grapes - 4 kilos
- Mandarins - 5 kilos
- Yogurt - 4 kilos
- Muesli - 2 kilo
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Party nuts - 3 kilo
- Salty sticks - 4 bags
- Cookies - 8 packs
- Muesli bars - 100 pieces
- Chocolate bars - 60 pieces
- Currant buns - 60 pieces
- Gluten-free sandwiches - 12 pieces
- Vegan sandwiches - 12 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Paper napkins - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 dispensers
- Hand sanitizer - 6 bottles
- Trash bags - 100 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Sponges - 12 pieces

Tips

Match bib numbers and bib holders to the final start list, then keep a small spare set available for last-minute changes or damaged numbers.
Allow one working stopwatch for each timing point, plus at least one backup. Test the sound system, wireless microphones, extension cords and power strips during the site inspection, not on competition morning.
Plan portable water tubs, hay nets and mucking-out tools for every horse area you are using. Check access to water and storage before delivery day so volunteers are not moving heavy equipment across the grounds.
Buy or hire seating and tables according to the officials’ layout: jury tables need a clear view, while volunteers and participants need separate places to work, eat or wait.
Do not leave signage and crowd control until the final setup. Put letter boards, traffic or marker cones, barrier tape and crowd barriers on the shopping check before the course materials arrive.

Frequently asked questions

What do I need to buy for a men's competition?: Plan for course equipment, bib numbers and holders, timing tools, signage, barriers, tables and chairs, waste bins, power supplies, sound equipment, and horse-care items. The exact quantity depends on the final start list, course layout and number of officials.
How many bib numbers should I order for a men's competition?: Order one bib number per participant on the final start list, plus at least 5% spare numbers where possible. Confirm the list before placing the order and keep the spares with the registration materials.
How many tables and chairs are needed for the competition?: Count tables by function: jury, registration, refreshments and volunteer work areas. Add one chair per person expected to sit at the same time, then keep 10% extra seating if the venue allows for officials, participants and waiting areas.
When should I check the competition shopping list?: Do a stock check at least 7 days before the competition and place orders immediately for missing or hired items. Recheck deliveries and consumables 1–2 days before setup, then inspect the equipment on the day.

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