Livestock show shopping list

A livestock show needs more than animal labels and display space. Plan separate supplies for animal care, exhibitor areas, visitor reception, catering and cleanup so missing items do not disrupt the day. Water, feed, handling equipment and waste tools must be available where the animals are housed, while cups, plates and serving equipment should match the expected attendance. Use the final registration numbers to confirm quantities before shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Foldable tablesqty 24
High tablesqty 8
Folding chairsqty 80
Reception desk
Clothes racksqty 4
Crowd control barriersqty 24

Animal care

Sweepings panelsqty 30
Sweepingsqty 8
Feed bowlsqty 20
Drinking bowlsqty 20
Buckets of waterqty 20
Hay racksqty 12
Haltersqty 20
Ropesqty 20
Wheelbarrowsqty 4
Scoopsqty 6
Pitchforksqty 6
Brushesqty 12
Animal labelsqty 100
Transport cratesqty 6

Tableware

Reusable cupsqty 250
Coffee cupsqty 100
Platesqty 150
Cutlery setsqty 150
Serving traysqty 12

Equipment

Coffee machinesqty 3
Kettlesqty 2
Refrigeratorsqty 2
Coolersqty 4
Extension cordsqty 8
Power stripsqty 8
Handheld microphonesqty 2
Speakersqty 2
Walkie-talkiesqty 8
Flashlightsqty 6
Hand trucksqty 2

Decorations

Buntingqty 12
Trade show bannersqty 8
Tableclothsqty 24
Flower arrangementsqty 8
Information boardsqty 12
Booth number holdersqty 30
Directional signsqty 20

Kitchen

Food warmersqty 4
Cutting boardsqty 4
Chef's knifeqty 4
Storage binsqty 12
Serving jugsqty 8

Cleaning

Waste binsqty 12
Vacuum cleaner
Mopsqty 4
Bucketsqty 6
Broom setsqty 4
Window squeegeesqty 2
Toilet brushesqty 4

Lighting

LED work lightsqty 8
String lightsqty 8
Battery lanternsqty 6

Safety

Safety vestsqty 12
Work glovesqty 12
Hearing protectionqty 12
First aid kitsqty 2
Fire extinguishersqty 4
Non-slip matsqty 12

Registration

Name badge holdersqty 150
Wristbandsqty 300
Cash boxesqty 2
Clipboardsqty 8
Pensqty 40
Temporary signageqty 30

Catering

Groceries
- Coffee beans - 3 kilograms
- Tea bags - 250 pieces
- Cocoa powder - 1 kilogram
- Sugar - 3 kilograms
- Milk - 20 liters
- Oat milk - 6 liters
- Lemon slices - 2 kilograms
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Spa Blauw - 120 bottles
- Spa Red - 48 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Beer - 120 bottles
- Alcohol-free beer - 48 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Sparkling wine - 4 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted nuts - 4 kilogram
- Party nuts - 3 kilogram
- Olives - 3 kilograms
- Cheese cubes - 5 kilogram
- Sliced young matured cheese - 3 kilograms
- Liver sausage - 2 kilogram
- Salami - 2 kilograms
- Ham - 2 kilograms
- Hummus - 2 kilograms
- Cream cheese - 2 kilograms
- Cucumbers - 8 pieces
- Cherry tomatoes - 4 kilograms
- Peppers - 3 kilograms
- Carrots - 4 kilograms
- Grapes - 5 kilograms
- Apples - 6 kilogram
- Bananas - 4 kilogram
- Sandwich rolls - 250 pieces
- Currant buns - 80 pieces
- Wraps - 100 pieces
- Unsalted butter - 2 kilograms
- Margarine - 2 kilograms
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Peanut butter - 3 jars
- Jam - 3 jars
- Herb butter - 2 kilograms
- Soup - 20 liters
- Baguettes - 30 pieces
- Salads - 12 kilograms
- Vegetarian deli slices - 3 kilogram
- Vegan toppings - 2 kilogram
- Herbs - 6 jars
- Salt - 1 kilogram
- Pepper - 250 gram
- Spoons - 100 pieces
- Napkins - 1000 pieces
- Paper towels - 12 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Garbage bags - 120 pieces
- Compostable trash bags - 60 pieces
- Paper towels - 24 rolls
- Toilet paper - 48 rolls
- Hand soap - 12 bottles
- Disinfectant hand gel - 12 bottles
- Dish soap - 4 bottles
- Cleaning spray - 6 bottles
- Disinfectant - 10 liters
- Rubber gloves - 200 pieces
- Straw - 40 bales
- Hay - 30 bales
- Feed - 10 bags
- Lick stones - 12 pieces
- Wood shavings - 10 bags
- Drinking water - 200 liters
- Chalk markers - 12 pieces
- Permanent markers - 24 pieces
- Printer paper - 3 packs
- Tape - 12 rolls
- Cable ties - 500 pieces

Tips

Plan at least one drinking bowl and one feed bowl for each animal area, then add spare buckets of water for quick refills. Put hay racks, halters and ropes in the animal-care area before exhibitors arrive.
Keep one wheelbarrow, scoop and pitchfork available for every busy cleaning zone rather than placing all waste tools in one central location. Arrange sweepings and sweeping panels before the first animals are unloaded.
For visitor catering, count one plate, one cutlery set and one reusable cup per expected guest, then add 10% spare stock. Coffee cups should be counted separately from general drinking cups.
Provide one table for each exhibitor or assigned booth space, and add high tables where visitors need somewhere to stand with food or drinks. Check the number of folding chairs against exhibitors, staff and scheduled seating—not just the visitor estimate.
Buy animal labels, booth numbers, direction signs and name badges at least 10% above the confirmed list. Refrigerators, coolers, coffee machines and kettles should be tested before shopping is finalized, especially if power outlets are limited.

Frequently asked questions

What do I need for a livestock show?: You need animal-care supplies such as feed and drinking bowls, water buckets, hay racks, halters, ropes, brushes, labels and transport crates. For the public area, plan tables, chairs, barriers, cups, plates, cutlery, coffee equipment, refrigeration and cleaning tools.
How many cups and plates do I need for a livestock show?: Count one plate, one cutlery set and one reusable cup per expected visitor, then add 10% spare stock. Count coffee cups separately and increase the total if exhibitors and staff will eat or drink away from the visitor area.
How much spare livestock show equipment should I buy?: Buy or pack at least 10% spare labels, signs, badges and tableware above the confirmed numbers. For animal-care equipment, keep at least one spare item of each small essential, such as a halter, rope, bucket and feed bowl.
When should I check equipment for a livestock show?: Check refrigerators, coolers, coffee machines, kettles and power outlets at least 7 days before the show. Finish the final shopping run after registrations and animal numbers close, ideally 2 to 3 days before setup.

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