What you need for a Liberation Day celebration

Use this shopping list to prepare a Liberation Day celebration without missing the practical details. It covers serving items, seating, buffet equipment, Dutch and liberation flags, decorations and guest information. Buy or collect disposable and reusable supplies according to your final guest count, then check dietary requirements before shopping. Drinks, chilled items and weather-sensitive equipment need separate timing, especially when party tents, outdoor tables and buffet service are part of the plan.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 12
Beer tablesqty 8
Chairsqty 110
Buffet tablesqty 4
High tablesqty 6
Stoolsqty 12
Coat racksqty 2
Coat racksqty 4
Tablecloth clipsqty 48

Tableware

Platesqty 120
Deep platesqty 40
Glassesqty 140
Coffee cupsqty 80
Mugsqty 60
Forksqty 120
Knivesqty 120
Spoonsqty 120
Coffee spoonsqty 80
Serving plattersqty 20

Decorations

Dutch flagsqty 12
Liberation flagsqty 8
Red, white and blue garlandsqty 20
Buntingqty 12
Table décorqty 12
Balloonsqty 150
Balloon weightsqty 12
Welcome sign
Program postersqty 8
Allergen cardsqty 20

Equipment

Active speakersqty 2
Mixer
Microphoneqty 2
Microphone standsqty 2
Audio cablesqty 6
Extension cordsqty 8
Power stripsqty 6
Power banksqty 4
Coolersqty 6
Thermos flasksqty 6

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Bread knivesqty 3
Serving tongsqty 8
Serving spoonsqty 8
Measuring cupsqty 3
Mixing bowlsqty 6
Aluminum foilqty 4

Cleaning

Waste binsqty 8
Trash bag holdersqty 8
Broom setsqty 3
Mop headsqty 2
Cleaning bucketsqty 3

Lighting

LED light stringsqty 8
LED lampsqty 12
Battery lanternsqty 6
Spare batteriesqty 24

Sports equipment

Footballsqty 3
Volleyballqty 2
Ring toss setsqty 3
Hoopsqty 8
Game markersqty 20

Catering

Groceries
- White casinobread - 12 loaves
- Whole grain bread - 8 loaves
- Mini Rolls - 120 pieces
- Bread rolls - 60 pieces
- Butter - 6 packs
- Young cheese - 5 kilogram
- Aged cheese - 3 kilograms
- Cooked ham - 3 kilograms
- Chicken breast slices - 2 kilogram
- Liver pâté - 12 cans
- Hummus - 2 kilograms
- Peanut butter - 4 jars
- Jam - 4 jars
- Cucumbers - 12 pieces
- Tomatoes - 5 kilograms
- Lettuce - 8 heads
- Peppers - 3 kilograms
- Carrots - 3 kilogram
- Baby potatoes - 12 kilograms
- Pasta salad - 8 kilograms
- Raw vegetable salad - 6 kilograms
- Potato salad - 6 kilogram
- Vegetarian burgers - 40 pieces
- Hamburgers - 80 pieces
- Vegetarian sausages - 30 pieces
- Burger buns - 100 pieces
- Satay Sauce - 4 kilograms
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Mustard - 3 bottles
- Garlic sauce - 3 bottles
- Pickles - 4 jars
- Fried onions - 3 bags
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted peanuts - 4 bags
- Snack mix - 4 bags
- Rice cakes - 6 packs
- Cheese cubes - 4 kilograms
- Grapes - 5 kilograms
- Apples - 50 pieces
- Bananas - 40 pieces
- Watermelons - 4 pieces
- Cookies - 8 packs
- Brownies - 100 pieces
- Cream puffs - 100 pieces
- Coffee beans - 3 kilograms
- Tea bags - 200 pieces
- Cocoa powder - 2 packs
- Sugar - 3 kilograms
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Lemons - 20 pieces
- Cola - 24 bottles
- Cola Zero - 18 bottles
- Sinas - 18 bottles
- Bitter lemon - 12 bottles
- Iced tea - 18 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Spa Blauw - 60 bottles
- Spa Red - 24 bottles
- Beer - 240 bottles
- Alcohol-free beer - 48 bottles
- Rosé - 12 bottles
- White wine - 12 bottles
- Red wine - 12 bottles
- Ice cubes - 20 kilograms
- Carbonated mineral water - 12 bottles
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Freezer bags - 4 boxes
- Plastic wrap - 4 rolls
- Baking paper - 3 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Sponges - 12 pieces
- Rubber gloves - 12 pairs
- Paper towels - 6 packs

Tips

Count plates, forks, knives and spoons for every guest, then add 10% extra so replacements are available during the celebration. Include deep plates if you are serving dishes that need them.
Plan drinkware by use rather than buying one type only: glasses for drinks, coffee cups and mugs for hot drinks. Chill drinks on the day and keep enough unchilled stock ready for later.
For an outdoor setup, check the weather before collecting party tents, tables and chairs. Pack tablecloth clips and balloon weights with the decorations so wind does not turn setup into a last-minute problem.
Put allergen cards beside buffet dishes before guests arrive, using the dietary requirements collected during registration. This is easy to forget when food is prepared off-site or supplied by several people.
Bring both welcome and programme signage, including a welcome board and programme posters. Set them out before opening time so guests can find the entrance and understand the schedule without asking volunteers.

Frequently asked questions

How much tableware do I need for a Liberation Day celebration?: Start with one plate, one deep plate, one fork, one knife and one spoon per guest, then add 10% extra. For 50 guests, that means at least 55 of each regularly used item, adjusted for the menu.
What should I buy for an outdoor Liberation Day celebration?: Plan party tents, foldable tables, chairs, tablecloth clips and balloon weights, plus buffet tables if food is served outside. Check the weather and confirm the outdoor setup at least 24 hours before the event.
How many drinks should I buy for Liberation Day?: For the first hour, allow two to three drinks per person, then roughly one drink per person per hour. Add non-alcoholic options for every guest and keep chilled drinks ready on the event day.
When should I prepare decorations and buffet supplies?: Collect flags, bunting, table décor, signage and serving platters at least one day before the celebration. Put allergen cards, programme posters and the welcome board in place during setup, before guests arrive.

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