What to Buy for an LGBTQ+ Camping Weekend

A camping weekend needs more than food and a tent. You need shared cooking equipment, drinks that stay cold, serving items, seating, lighting and supplies that make group activities run smoothly. Use the final guest count, dietary requirements and accessibility needs to set quantities before ordering groceries. This list also helps you spot easy-to-miss items, such as enough cups, coffee equipment, extension cords and gas for the full weekend.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 70
Beer tablesqty 6
Lounge cushionsqty 30
Tableclothsqty 10
Clothes racksqty 2

Tableware

Reusable platesqty 80
Reusable bowlsqty 70
Reusable cupsqty 120
Coffee cupsqty 60
Cutlery setsqty 80
Serving spoonsqty 12
Cake scissorsqty 2

Kitchen

Cutting boardsqty 8
Chef's knivesqty 8
Mixing bowlsqty 8
Coolersqty 6
Thermos flasksqty 8
Kettlesqty 3
Coffee machinesqty 2
Gas barbecuesqty 3
Gas cylindersqty 4
Grill tongsqty 6
Serving plattersqty 16
Bread cutting boardsqty 4

Equipment

Bluetooth speakersqty 2
Microphoneqty 2
Mixer
Extension cordsqty 6
Power stripsqty 8
Power banksqty 6
Projection screen
First aid kitsqty 2
Fire extinguishersqty 2
Flashlightsqty 6
Walkie-talkiesqty 6
Toolboxesqty 2

Lighting

String lightsqty 8
LED lanternsqty 12
Headlampsqty 8
Spare batteriesqty 24

Decorations

Pride flagsqty 12
Progress flagsqty 6
Paper garlandsqty 10
Name badgesqty 80
Markersqty 20
Directional signsqty 12

Sports equipment

Footballsqty 3
Volleyball net
Volleyballqty 2
Frisbeesqty 6
Game cardsqty 8
Board gamesqty 10
Yoga matsqty 20
Craft kitsqty 6
Karaoke screen
Campfire grillqty 2

Cleaning

Waste binsqty 8
Bucketsqty 6
Broom setsqty 4
Mopsqty 4
Hand broomsqty 4
Rubber glovesqty 12
Microfiber clothsqty 20
Toilet brushesqty 4
Hand soap dispensersqty 6

Catering

Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilos
- Oat milk - 12 liters
- Semi-skimmed milk - 8 liters
- Chocolate milk - 6 liters
- Spa Blauw - 60 liters
- Spa Rood - 24 liters
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Iced tea - 8 liters
- Ginger beer - 6 liters
- Alcohol-free beer - 48 bottles
- Beer - 72 bottles
- White wine - 8 bottles
- Red wine - 6 bottles
- Rosé - 6 bottles
- Alcohol-free wine - 4 bottles
- Lemons - 20 pieces
- Limes - 20 pieces
- Apples - 60 pieces
- Bananas - 60 pieces
- Grapes - 6 kilos
- Oranges - 40 pieces
- Cucumbers - 15 pieces
- Tomatoes - 6 kilos
- Bell peppers - 30 pieces
- Carrots - 5 kilos
- Arugula - 12 bags
- Mixed lettuce - 12 bags
- Avocados - 20 pieces
- Corn - 12 cans
- Kidney beans - 12 cans
- Chickpeas - 12 cans
- Potatoes - 12 kilos
- Rice - 6 kilos
- Pasta - 6 kilos
- Pasta sauce - 12 jars
- Diced tomatoes - 12 cans
- Vegetable stock - 3 boxes
- Bread - 35 loaves
- Bread rolls - 100 pieces
- Wraps - 100 pieces
- Croissants - 70 pieces
- Whole grain crackers - 10 packs
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Young cheese - 5 kilos
- Vegan cheese - 2 kilo
- Chicken breast topping - 3 kilos
- Plain hummus - 6 tubs
- Peanut butter - 4 jars
- Strawberry jam - 4 jars
- Muesli - 6 kilo
- Oatmeal - 4 kilos
- Yogurt - 15 liters
- Vegan yogurt - 8 liters
- Eggs - 120 pieces
- Vegan sausages - 80 pieces
- Vegan burgers - 80 pieces
- Vegan chicken pieces - 6 kilograms
- Hamburger buns - 80 pieces
- Satay sauce - 6 jars
- Mayonnaise - 4 jars
- Vegan mayonnaise - 3 jars
- Ketchup - 5 bottles
- Mustard - 4 bottles
- Barbecue sauce - 4 bottles
- Garlic sauce - 4 bottles
- Olive oil - 3 liters
- Sunflower oil - 3 liters
- Salt - 2 packs
- Black pepper - 2 jars
- Paprika powder - 2 jars
- Garlic powder - 2 jars
- Italian herbs - 2 jars
- Chili powder - 1 jar
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Salsa - 6 jars
- Olives - 6 jars
- Mixed nuts - 4 kilos
- Cookies - 10 packs
- Marshmallows - 6 bags
- Popcorn - 4 bags
- Ice cubes - 20 kilo
- Napkins - 600 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Garbage bags for glass - 20 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 6 bottles
- Hand sanitizer - 8 bottles
- Sponges - 20 pieces
- Scouring sponges - 12 pieces
- Freezer bags - 4 boxes
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 3 rolls
- Wooden skewers - 200 pieces

Tips

Plan roughly 2–3 drinks per person for the first hour, then 1–2 drinks per person per additional hour. Add plenty of water and keep a separate supply for the journey to and from the campsite.
For a shared breakfast, allow 2 bread portions, 1 piece of fruit and 2 hot drinks per person. Buy extra coffee, tea, milk and spreads because these are often used throughout the day, not only at breakfast.
Match food quantities to the registration list and dietary requirements at least 5–7 days before the weekend. Keep clearly labelled alternatives separate so nobody has to guess which food is suitable.
Check gas barbecue fuel before grocery pickup and bring enough gas for every planned cooking session, plus a reserve cylinder if the site allows it. Test the barbecue, coffee machine, kettle, mixer and speaker before departure.
Pack serving and comfort items for the whole group, not just the organisers: reusable plates, bowls, cups and cutlery for each person, plus at least 10% extra. Add seating, lounge cushions and table coverings before the campsite setup begins.

Frequently asked questions

How much food do I need for an LGBTQ+ camping weekend?: Start with the confirmed guest count and plan three main eating moments per full day, plus snacks. Allow one full meal portion per person per meal and buy about 10% extra for unexpected guests, larger appetites or food that gets damaged in transit.
How many cups and plates should I bring camping for a group?: Bring one reusable plate, bowl, cup and cutlery set per person, plus at least 10% extra. For 30 guests, that means 33 of each item, with separate coffee cups if coffee and tea are served regularly.
How much water and drinks should I buy for a camping weekend?: Use at least 2 litres of drinking water per person per day, increasing this in hot weather or during physical activities. For other drinks, plan 2–3 per person during the first hour and 1–2 per additional hour, while also providing non-alcoholic options.
When should I buy groceries for a camping weekend?: Confirm dietary and accessibility requirements 5–7 days before departure and place the main grocery order after that. Pick up chilled and frozen food on the day before or day of departure, then pack coolers immediately so food stays cold during transport.

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