Laser Tag Tournament Checklist

A laser tag tournament needs more than working guns and willing players. You need a confirmed venue, a tournament format, balanced teams, clear rules, and a schedule that keeps matches moving. This checklist covers the planning order, from registrations and dietary requirements to equipment testing, score sheets, prizes, catering, and field setup. Use it to catch the details that are often left until the last hour, such as spare batteries, name badges, chilled drinks, and a ready registration desk.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve laser tag venue
Confirm tournament format
2 people
Send invitations
2 people
Process registrations
2 people
Collect dietary requirements
Update participant list
Assemble teams
2 people
Create the tournament schedule
2 people
Order prizes
Write out the game rules
2 people
Prepare safety briefing
2 people
Check material stock
2 people
Test laser tag equipment
3 people
Place a food and drink order
Prepare name badges
2 people
Print score sheets
Do the shopping
2 people
Chill drinks
2 people
Prepare snacks
3 people
Set up tournament equipment
2 people
Open venue
2 people
Inspect the playing field
3 people
Set up tables and chairs
4 people
Set up registration desk
2 people
Build the catering buffet
3 people
Hang decorations
2 people
Distribute competition equipment
3 people

Event

Staff the registration desk
3 people
Register participants
3 people
Distribute teams and numbers
2 people
Give the safety briefing
2 people
Have equipment fitted
4 people
Guide the tasting round
4 people
Guide the first tournament round
5 people
Process round one scores
2 people
Refill drinks
2 people
Supervise the second tournament round
5 people
Serve snacks
3 people
Process round two scores
2 people
Guide the third tournament round
5 people
Guide the final round
5 people
Check final score
2 people
Handle prize ceremony
3 people
Check out participants
2 people
Collect waste along the way
2 people
Collect the laser tag equipment
4 people

Aftercare

Take down the playing field
4 people
Clean up catering
3 people
Wash dishes
3 people
Clean the venue
4 people
Put furniture back
4 people
Inventory materials
2 people
Return rented materials
2 people
Store leftovers safely
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
High tablesqty 4
Tableclothqty 8

Sports equipment

Laser tag gunsqty 30
Laser tag vestsqty 30
Spare batteriesqty 40
Charging stationsqty 6
Team wristbandsqty 60
Conesqty 24
Barrier tapeqty 4
Stopwatchesqty 4
Scoreboardsqty 4
Score sheetsqty 100
Pensqty 30

Equipment

Walkie-talkiesqty 6
Extension cordsqty 6
Power stripsqty 6
Mobile phonesqty 3
Megaphone
Power banksqty 4

Tableware

Reusable cupsqty 80
Platesqty 70
Cutlery setsqty 70
Serving plattersqty 10
Pitcherqty 4

Kitchen

Coolersqty 4
Thermos flasksqty 4
Cutting boardsqty 3
Bread knivesqty 3
Serving utensilsqty 8

Decorations

Balloonsqty 80
String lightsqty 4
Name badgesqty 70
Prizesqty 6

Lighting

LED lampsqty 8

Cleaning

Vacuum cleaner
Mop set
Bucketsqty 2
Hand broomsqty 2
Cleaning clothsqty 12
Waste binsqty 8
Hand soap dispensersqty 4
Towel dispenserqty 2
First aid kit

Catering

Groceries

Tips

Confirm the tournament format before sending invitations. State the number of matches, team size, expected arrival time, and how scores will determine the winner so registrations produce usable information.
Test every laser tag gun, vest, charging station, and spare battery before event day. Do not wait for the first match to discover that equipment is uncharged or that a replacement is missing.
Create the schedule after registrations close and teams are assembled. Leave a short changeover period between matches for scoring, recharging or swapping equipment, and moving teams safely.
Prepare the safety briefing and game rules in writing, then print score sheets and prepare pens. A clear briefing before the first round prevents arguments about boundaries, hits, timing, and scoring later.
Set up food and drinks separately from the playing field. Chill drinks in advance, label dietary requirements, and prepare the registration desk with name badges, the participant list, team wristbands, and the tournament schedule.

Frequently asked questions

How far in advance should I book a laser tag venue for a tournament?: Book the venue as soon as you have a likely date and player range, preferably at least 4 to 8 weeks ahead. Tournament sessions need enough time for several matches, registration, briefings, and equipment changes.
How long does a laser tag tournament take to organize?: Allow 3 to 6 weeks for invitations, registrations, team assignments, scheduling, prizes, catering, and equipment checks. Complete the final participant list and schedule several days before the tournament, not on the morning itself.
What equipment do I need for a laser tag tournament?: Plan for a laser tag gun and vest for every active player, plus spare batteries, charging stations, scoreboards, score sheets, pens, team wristbands, and stopwatches. Also prepare walkie-talkies or phones for coordination and power banks in case communication devices run low.
How early should I arrive to set up a laser tag tournament?: Arrive at least 90 minutes before the first player check-in. Use that time to inspect the playing field, place cones and barrier tape, set up tables and chairs, test equipment, open the registration desk, and prepare the catering buffet.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.