What to Buy for a Laser Game Outing

A laser game outing needs more than laser tag guns and vests. Plan drinks, easy-to-serve food, reusable tableware, team markers and a simple welcome setup for the time before and after the game. Confirm the final headcount before shopping, then match food, drinks and place settings to that number. Chill drinks in advance and keep score sheets, pens and team ribbons together so they are ready when participants arrive.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 36
Buffet tablesqty 2
Waste binsqty 4

Tableware

Reusable platesqty 36
Reusable bowlsqty 36
Reusable glassesqty 50
Coffee cupsqty 36
Cutlery setsqty 36
Serving bowlsqty 8
Serving spoonsqty 8

Kitchen

Cutting boardsqty 3
Chef’s knives and bread knivesqty 6
Serving tongsqty 4
Kettlesqty 2
Coffee maker
Thermos flasksqty 3

Equipment

Bluetooth speaker
Extension cordsqty 3
Power stripsqty 3
Charging cablesqty 4

Sports equipment

Laser tag vestsqty 30
Laser tag gunsqty 30
Team ribbonsqty 30
Score sheetsqty 40
Pensqty 10

Decorations

Balloonsqty 40
Buntingqty 6
Welcome sign
Prizesqty 3

Lighting

LED lampsqty 4
Light-up wristbandsqty 36

Cleaning

Bucketsqty 2
Spongesqty 6
Microfiber clothsqty 10
Dish brushesqty 2

Catering

Groceries
- Bread rolls - 40 pcs
- Wholemeal bread - 6 loaves
- Wraps - 40 pieces
- Young cheese - 2,5 kilogram
- Cooked ham - 2 kilograms
- Chicken breast slices - 1,5 kilogram
- Hummus - 1 kilogram
- Cream cheese - 1 kilogram
- Iceberg lettuce - 4 heads
- Cucumbers - 6 pieces
- Tomatoes - 3 kilograms
- Bell peppers - 2 kilograms
- Red onions - 1 kilogram
- Pasta salad - 3 kilograms
- Potato salad - 3 kilogram
- Chicken skewers - 60 pieces
- Falafel - 1.5 kilograms
- Baguettes - 6 pieces
- Herb butter - 6 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Garlic sauce - 2 bottles
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Popcorn - 3 bags
- Cookies - 5 packs
- Apples - 30 pieces
- Bananas - 30 pieces
- Grapes - 3 kilograms
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 5 bottles
- Ice tea - 5 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Non-alcoholic beer - 24 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 4 liters
- Oat milk - 2 liter
- Lemons - 6 pieces
- Ice cubes - 5 kilogram
- Napkins - 150 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 4 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls

Tips

Buy or prepare two to three drinks per person for the first hour, then add extra water for the journey and time after the game. Chill them at least 3 hours before people arrive.
Plan food that can be served quickly after the game, and allow one portion per participant plus 10% extra. Check dietary requirements before buying ingredients.
Count plates, bowls, glasses and cutlery against the final participant list, then add 10% spare place settings. Do the same for serving bowls, spoons and tongs.
Keep laser tag vests, guns, team ribbons, score sheets and pens at the reception desk rather than packing them into the buffet area. Prepare one team set for each group before the briefing.
Test the Bluetooth speaker, charging cables, extension cords and power strips at least 1 day beforehand. Put the welcome sign, balloons and bunting up only after tables and the reception desk are in place.

Frequently asked questions

How much food and drink do I need for a laser game outing?: Allow one food portion per participant plus 10% extra, and plan two to three drinks per person for the first hour. Add extra water if participants travel to or from the venue.
How many plates, glasses and cutlery sets should I buy?: Prepare one plate, glass and cutlery set per participant, plus 10% spare. For 20 people, that means 22 of each basic place setting.
When should I shop for a laser game outing?: Buy non-perishable supplies 2 to 3 days before the outing. Buy fresh food 1 day before, and chill drinks at least 3 hours before guests arrive.
What should I prepare for the laser tag teams?: Prepare one set of team ribbons, score sheets and pens for each team, and confirm the final teams before arrival. Keep the laser tag vests and guns together so equipment can be checked before the game starts.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.