Language Course Shopping List

Use this shopping list to prepare a language course without running short during registration, lessons or breaks. Plan one notepad, one pen and one name badge per participant, plus a small spare supply. Check that presentation equipment, power connections and serving items are ready before the venue opens. For a full-day course, calculate drinks for each break and arrange catering around the number of confirmed registrations and dietary requirements.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 32
Reception desk
Buffet tableqty 2

Equipment

Laptop
Projector
Projection screen
Extension cordsqty 3
Power stripsqty 3
Portable speaker
Microphone

Tableware

Coffee cupsqty 36
Water glassesqty 36
Dinner platesqty 36
Cutlery setsqty 36

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Serving bowlsqty 8
Serving tongsqty 4
Cutting boardsqty 2
Knivesqty 4
Coolersqty 2

Course materials

Notepadsqty 32
Ballpoint pensqty 40
Whiteboard
Whiteboard markersqty 8
Name badgesqty 36
Certificate foldersqty 32

Catering

Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Sweetener - 1 box
- Milk - 5 liters
- Oat milk - 2 liter
- Spa Blauw - 24 bottles
- Spa Red - 12 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Cola - 2 bottles
- Cola Zero - 2 bottles
- Lemonade - 2 liters
- Sandwiches - 40 pieces
- Whole grain bread - 4 loaves
- Cheese - 2 kilos
- Ham - 1 kilo
- Chicken breast topping - 1 kilo
- Hummus - 1 kilo
- Egg salad - 1 kilo
- Young cheese - 500 grams
- Cucumber - 4 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Bell pepper - 1 kilo
- Olives - 2 jars
- Herb cream cheese - 500 grams
- Butter - 500 grams
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Ketchup - 1 bottle
- Vegetable soup - 6 liters
- Baguettes - 6 pieces
- Mixed salad - 3 kilos
- Pasta salad - 3 kilos
- Vegetarian quiche - 4 pieces
- Vegan meal - 4 portions
- Gluten-free rolls - 4 pieces
- Yogurt - 4 kilos
- Fruit - 5 kilo
- Cookies - 4 packs
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Mixed nuts - 2 bags
- Napkins - 200 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Hand soap - 2 bottles
- Toilet paper - 2 packs

Tips

Buy one notepad, one ballpoint pen and one name badge per participant, then add at least 10% spares. Extra supplies cover late registrations, damaged materials and forgotten stationery.
Print one worksheet bundle per participant and prepare 5–10% extra copies. Bundle the materials before the course so registration staff can hand them out without sorting pages.
For coffee and tea, plan 2–3 drinks per person during the first hour and 1–2 drinks per person for each later break. Keep hot water, coffee, tea and milk available in separate serving containers.
Provide one water glass per participant and keep a reserve of at least 10% for replacements. If lunch or snacks are served, match plates, cutlery and serving utensils to the confirmed headcount rather than the room capacity.
Test the laptop, projector, screen, microphone and portable speaker at least 24 hours before the first class. Bring the required extension cords and power strips, and check that the presentation can run without an internet connection.

Frequently asked questions

What stationery do I need for a language course?: Prepare one notepad, one ballpoint pen and one name badge for every registered participant. Add 10% extra, so a class of 20 people needs 22 of each item.
How much coffee and tea should I buy for a language course?: For the first hour, allow 2–3 drinks per person. For every later break, allow 1–2 drinks per person; for 20 participants and two breaks, plan roughly 80–140 servings in total.
How many course materials should I print?: Print one complete worksheet bundle per participant and add 5–10% spare copies. For 20 registered participants, prepare 21–22 bundles.
When should I test the equipment for a language course?: Test the laptop, projector, screen, microphone and speaker at least 24 hours before the course. Do a second check when the venue opens, especially after connecting extension cords and power strips.

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