Lacrosse tournament checklist

A lacrosse tournament needs more than teams, goals and a field. You need a workable competition format, confirmed referees, a schedule that leaves time between games, and a registration process that captures dietary and emergency details. This checklist takes you from choosing the date and field through team check-in, field marking, scorekeeping and catering. It also helps you catch the jobs people often leave until the last morning, such as testing the PA system, chilling drinks and checking the first aid kit.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set tournament date and field
Determine the competition setup
2 people
Invite teams
2 people
Publish registration form
Process registrations
2 people
Collect dietary requirements
Confirm referees
Record emergency contact
Send parking information
Create the match schedule
2 people
Confirm team schedule
Print the match schedule
Do the shopping
2 people
Chill drinks
2 people
Check the first aid kit
Check the field and locker rooms
2 people
Check the field lines
2 people
Set up goals
4 people
Mark out the competition field
3 people
Set up tables and chairs
4 people
Set up registration desk
2 people
Set up catering point
3 people
Set up the score table
2 people
Test PA and music
2 people

Event

Register teams
3 people
Explain the opening and rules
2 people
Supervise races
6 people
Track scores and standings
2 people
Refill drinks
2 people
Serve snacks and meals
3 people
Provide coffee and tea
2 people
Record injuries
Lead the final
4 people
Handle prize ceremony
3 people

Aftercare

Collect waste
4 people
Gather sports equipment
4 people
Take down tables and chairs
4 people
Clean dishes and kitchen
3 people
Clean the field and locker rooms
4 people
Clear away scoring and registration materials
2 people
Inventory remaining stock
2 people
Return borrowed materials
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Lacrosse sticksqty 24
Spare lacrosse sticksqty 6
Lacrosse ballsqty 60
Lacrosse goalsqty 2
Training bibsqty 30
Conesqty 30
Field marking tapeqty 4
Whistlesqty 6
Game clocksqty 2
Scoreboardsqty 2
Reserve netsqty 2
Ball bucketsqty 4
Cool Bags for Iceqty 2
Training laddersqty 2
Sports bagsqty 4

Furniture

Party tentsqty 3
Tablesqty 10
Chairsqty 40
Beer tablesqty 4
Clothes racksqty 4
Waste binsqty 8

Equipment

Portable sound system
Microphoneqty 2
Extension cordsqty 4
Power stripsqty 4
Coffee machinesqty 2
Kettlesqty 2

Tableware

Reusable cupsqty 180
Platesqty 180
Cutlery setsqty 180
Coffee cupsqty 60

Kitchen

Coolersqty 4
Serving traysqty 6
Cutting boardsqty 3
Kitchen knivesqty 4
Thermos flasksqty 4

Lighting

LED string lightsqty 4
Battery lanternsqty 6

Decorations

Tournament bannersqty 6
Directional signsqty 8

Office

Clipboardsqty 8
Pensqty 30
Printer paperqty 2
Name stickersqty 120
Wristbandsqty 200
Prizes and medalsqty 30

Safety

First aid kitsqty 2
Ice packsqty 12
Safety vestsqty 8

Cleaning

Broom and dustpanqty 2
Mopsqty 3
Bucketsqty 3

Catering

Groceries

Tips

Set the competition format before inviting teams. Decide how many games each team will play, how long games and breaks will be, and when the final match must finish so you can build a realistic schedule.
Close registration early enough to process entries and dietary requirements before shopping. A five-to-seven-day buffer gives you time to confirm teams, adjust the fixture list and buy the right amount of food and drinks.
Confirm referees and emergency contacts before publishing the final schedule. Keep those details with the registration desk, rather than relying on a last-minute message to team captains.
Treat field setup as a timed operation on tournament morning. Check the lines and locker rooms first, then mark the competition field, set up goals, and place the score table before teams arrive.
Test the portable sound system, microphone and power connections before announcements begin. Put spare sticks, balls, whistles and reserve nets where officials can reach them without leaving the field.

Frequently asked questions

How far in advance should I organise a lacrosse tournament?: Set the date and field at least 8 to 12 weeks ahead, especially if several teams and referees are involved. Open registration early, then lock the schedule and practical details 5 to 7 days before the tournament.
How do I make a lacrosse tournament schedule?: List the teams, choose the competition format and allow time for every game, changeover and break. Finish a first draft at least 7 days before the event, confirm it with teams, and print the final version for the registration and score tables.
What equipment do I need for a lacrosse tournament?: Plan for goals, balls, sticks, spare sticks, bibs, cones, field-marking tape, whistles, game clocks and scoreboards. Also prepare reserve nets, ball buckets, cool bags for ice and sports bags so damaged or misplaced equipment does not stop a match.
What should I prepare on the morning of a lacrosse tournament?: Check the field, locker rooms, markings and first aid kit before setting up the goals and competition area. Set up registration, catering and score tables, chill the drinks, test the PA system, and finish team registration before the first game.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.