Korfbaltoernooi checklist: organise your tournament step by step

A korfbaltoernooi needs more than teams and a court. You need a clear format, confirmed officials, enough equipment and a schedule that keeps matches moving. Start by securing the date and venue, then work towards registrations, team pools and the final timetable. This checklist also covers the details that are often arranged too late, such as volunteer shifts, dietary requirements, printed match sheets, cooling supplies and weather plans.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set tournament date
2 people
Reserve the sports venue
Define the competition format
2 people
Divide into teams and pools
2 people
Draw up tournament rules
2 people
Contact referees
2 people
Recruit volunteers
2 people
Publish registration form
Send invitations
2 people
Social media promotion
Process registrations
2 people
Collect dietary requirements
Send participant confirmations
2 people
Create the match schedule
2 people
Finalize referee assignments
2 people
Create the volunteer schedule
2 people
Arrange prize money and trophies
Print competition forms
Share the floor plan and route
Check the weather forecast
Inventory sports equipment
2 people
Do the shopping
3 people
Freeze cooling packs
Assemble Race Packets
2 people
Wrap the prizes
Set out sports equipment
3 people
Check grounds and changing rooms
2 people
Mark out fields
4 people
Set up korfball posts
4 people
Check the goals and lines
2 people
Set up the reception desk
2 people
Set up catering table
3 people
Set up party tents
4 people
Set up tables and chairs
4 people
Hang decorations
2 people
Connect the sound system
2 people
Chill drinks
2 people
Prepare coffee and tea
2 people
Prepare snacks
3 people
Place trash bins
2 people
Prepare first aid supplies
Brief volunteers
2 people

Event

Welcome the referees
2 people
Register teams
3 people
Check team assignments
2 people
Inform team captains
2 people
Give the opening speech
Staff the competition desk
2 people
Supervise races
4 people
Process scores and standings
2 people
Distribute competition materials
2 people
Serve drinks
2 people
Serve snacks
2 people
Refill drinks
2 people
Refill coffee and tea
Empty trash bins
2 people
Check toilets
Check play areas in between
2 people
Announce finalists
Lead the final
3 people
Handle prize ceremony
2 people
See participants off
2 people

Aftercare

Gather sports equipment
4 people
Take down korfball posts
4 people
Clear up the fields
3 people
Catering breakdown
3 people
Clear tables and chairs
4 people
Take down party tents
4 people
Wash dishes
2 people
Collect waste
3 people
Clean the venue
4 people
Disconnect the sound system
2 people
Empty the coolers
2 people
Collect lost property
Lock up the venue
2 people
Publish results
Send thank-you message
Return rented materials
2 people
Store leftover stock
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 80
Bar stoolsqty 4
Tablecloth coversqty 8
Changing room benchesqty 8
Clothes racksqty 4
Storage boxesqty 12

Sports equipment

Korfball postsqty 8
Korfball hoopsqty 8
Korfballsqty 16
Spare ballsqty 4
Conesqty 40
Marker discsqty 40
Training bibsqty 40
Whistlesqty 10
Scoreboardsqty 8
Stopwatchesqty 8
Game clocksqty 8
Ball netsqty 4
Spare conesqty 10
First aid kitsqty 2
Ice packsqty 12
Athletic tapeqty 8
Bandagesqty 2
Elastic bandagesqty 8
Thermal labelsqty 4
Score padsqty 8
Clipboard foldersqty 12
Pensqty 30
Markersqty 12
Lamination sleevesqty 50
Tournament wristbandsqty 100

Equipment

Sound system
Microphoneqty 2
Extension cordsqty 4
Power stripsqty 4
Rechargeable power banksqty 4
Mobile phone chargersqty 4
Coolersqty 4
Ice packsqty 20
Handheld megaphone
Cable reelsqty 3
Batteriesqty 24

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Cutting boardsqty 3
Bread knivesqty 3
Kitchen knivesqty 3
Serving traysqty 6
Small bowlsqty 12
Pliersqty 6
Gas barbecuesqty 2
Gas cylindersqty 4
Food warmersqty 4
Coolersqty 4
Serving tongsqty 8
Serving spoonsqty 8
Measuring cupsqty 4
Cutting boardsqty 3

Tableware

Reusable cupsqty 150
Reusable coffee cupsqty 80
Reusable platesqty 100
Reusable cutleryqty 120
Water jugsqty 8
Thermos cupsqty 4

Decorations

Buntingqty 8
Team table signsqty 16
Directional signsqty 8
Markersqty 12
Stage-free prize standard
Medalsqty 80
First-place cup
Second-place cup
Sportsmanship award cup
A4 printing paperqty 2
Tapeqty 6
Ropeqty 2

Lighting

LED lampsqty 6
Battery lanternsqty 4

Catering

Groceries

Cleaning

Waste binsqty 10
Waste sorting binsqty 4
Broomqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 3
Toilet brushesqty 4

Tips

Set the match format before opening registration. Allow time for pool matches, breaks and finals, then publish the expected start and finish time so teams know what they are signing up for.
Confirm referees and volunteers at least 2–3 weeks before the tournament. Assign specific shifts for scoring, reception, catering, announcements and equipment rather than asking for general help on the day.
Count equipment per court before tournament week. Check the number of korfbal poles, baskets, balls, reserve balls, cones, scoreboards, stopwatches and whistles, and label anything shared between courts.
Send the final participant message 5–7 days before the event. Include the route, timetable, rules, parking or arrival instructions, team details and a deadline for reporting changes or dietary requirements.
Prepare match folders and prizes the day before. Freeze cooling elements early enough to chill the cool boxes, charge power banks and phones, and test the microphone, speakers, extension cables and power strips before teams arrive.

Frequently asked questions

How far in advance should I organise a korfbaltoernooi?: Fix the date and reserve the sports venue at least 8–12 weeks in advance. Open registration once the format, rules and team capacity are clear, then finalise the schedule about 1 week before the tournament.
How many referees and volunteers do I need for a korfbaltoernooi?: Plan at least one referee per active court and keep one reserve referee available for breaks or cancellations. For a small tournament, allow roughly 1 volunteer for reception, 1 for scoring or timekeeping, 1 for catering and 1 coordinator, adding more for extra courts.
When should I send the final information to teams?: Send the participant confirmation 5–7 days before the event, after registrations and team pools are checked. Share the final match schedule, route, rules, arrival time and any catering information in the same message.
What equipment is easy to forget for a korfbaltoernooi?: Reserve balls, spare cones, printed match forms, working pens, chargers and extension cables are commonly missed. Check these items 1–2 days beforehand, and keep a small reserve set at the registration or equipment table.

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