What you need for a Klaverjastoernooi
A Klaverjastoernooi needs more than playing cards and tables. You need enough cards for every table, clear scorekeeping materials, a visible schedule, refreshments and a simple registration setup. Use the number of participants and tables as your starting point: most supplies are needed per table, while drinks and snacks are calculated per person. Check prizes, table numbers and stationery before shopping, because these are easy to arrange too late.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Game tablesqty 8
- Chairsqty 40
- Registration desk
- Tableclothsqty 8
- Coat rack
Game materials
- Playing cardsqty 12
- Score sheetsqty 100
- Pensqty 50
- Clipboardsqty 8
- Calculatorsqty 4
- Table numbersqty 8
- Competition clock
- Bell
- Prizesqty 6
Tableware
- Coffee cupsqty 45
- Drinking glassesqty 45
- Platesqty 45
- Cutlery setsqty 45
- Teaspoonsqty 45
- Serving plattersqty 8
- Serving traysqty 4
Kitchen
- Coffee machinesqty 2
- Kettlesqty 2
- Thermos flasksqty 4
- Coolersqty 3
- Cutting boardsqty 3
- Bread knivesqty 3
Decorations
- Welcome sign
- Directional signsqty 6
- Name badgesqty 45
Equipment
- Power stripsqty 4
- Extension cordsqty 4
Cleaning
- Waste binsqty 4
- Broomqty 2
- Dustpan and brushqty 2
- Mopqty 2
Catering
- Groceries
- Coffee - 4 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Semi-skimmed milk - 6 liters
- Long-life coffee creamer - 2 tubs
- Sugar - 1 kilo
- Sweetener - 1 box
- Still water - 24 bottles
- Sparkling water - 24 bottles
- Cola - 6 bottles
- Cola zero - 4 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Mini ice lollies - 40 pieces
- White dots - 50 pieces
- Whole grain rolls - 20 pieces
- Unsalted butter - 2 packs
- Young cheese - 2 kilos
- Back ham - 1.5 kilos
- Chicken breast topping - 1 kilo
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Iceberg lettuce - 4 heads
- Bell peppers - 6 pieces
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 3 kilos
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Snack mix - 4 bags
- Cheese crackers - 4 packs
- Butter cookies - 6 packs
- Spekkoek - 3 packages
- Lemons - 8 pieces
- Ice cubes - 8 bags
- Paper napkins - 200 pieces
- Wooden stirrers - 100 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 2 bottles
- Hand soap - 3 bottles
- Sponges - 1 pack
Tips
- Plan one complete playing-card setup per table, plus at least one spare deck. Also bring score sheets, pens and a clipboard for each table so results can be recorded without sharing supplies.
- Count chairs and tables for every registered player before the event. Add two or three spare chairs, and number every table before participants arrive to prevent confusion during registration.
- For the first hour, allow two to three drinks per person; after that, plan roughly one drink per person per hour. Chill drinks in advance and keep a cooler available if the venue has limited refrigerator space.
- Prepare coffee and tea for the full playing period, not just the start. A practical starting point is 250 millilitres of hot drinks per person, with extra cups, teaspoons and a thermos flask ready for refills.
- Buy or collect prizes before the participant list closes. Keep the prize schedule beside the registration desk, and prepare name badges, directional signs and a welcome sign before opening the venue.
Frequently asked questions
- What do I need for a Klaverjastoernooi?
- You need playing cards, tables, chairs, score sheets, pens, table numbers and a way to display the competition schedule. Also arrange drinks, coffee and tea, snacks, tableware, prizes and a registration desk.
- How many playing cards do I need for a Klaverjastoernooi?
- Prepare one complete deck per playing table and bring at least one spare deck. For example, a tournament with 8 tables needs 8 decks in use and 1 backup deck.
- How much drinks should I buy for a Klaverjastoernooi?
- For the first hour, count two to three drinks per person. For each following hour, allow about one drink per person, then add a small reserve for late arrivals and refills.
- How many chairs and tables do I need?
- Provide enough chairs for every registered player and set up one playing table per table in the schedule. Add two or three spare chairs and confirm the final participant count at least 24 hours before the tournament.
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