What to buy for a King's Night party

A King's Night party needs more than orange decorations and drinks. This shopping list covers the practical setup for serving guests, keeping beverages cold, handling food, making coffee, and managing coats and waste. Plan quantities from your final guest list, then add a small buffer for breakages, spills, and late arrivals. Check deliveries and access before shopping, especially if you are collecting furniture, a party tent, or bulky equipment on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Folding tableqty 8
Chairqty 60
Benchqty 6
Coat rackqty 2
Waste binqty 6
Tableclothqty 8

Tableware

Reusable glassqty 80
Reusable cupqty 80
Plateqty 80
Cutlery setqty 80
Coffee cupqty 40
Serving platterqty 12
Serving trayqty 6
Water jugqty 8
Ice tongsqty 4

Equipment

Bluetooth speakerqty 2
Mixer
Microphone
Cool boxqty 4
Coffee makerqty 2
Kettleqty 2
Extension cordqty 6
Power stripqty 4
Charging cableqty 4

Kitchen

Cutting boardqty 4
Kitchen knifeqty 6
Serving tongsqty 8
Serving spoonqty 6
Bottle openerqty 4
Corkscrewqty 2
Measuring cupqty 2
Cooler bagqty 4

Decorations

Orange buntingqty 10
King's Night bannerqty 3
Orange balloonsqty 100
Balloon pumpqty 2
Balloon ropeqty 2
Tapeqty 6
Cable tiesqty 100
Orange table decorationsqty 12

Lighting

LED light stringqty 6
LED lanternqty 8
Spare batteryqty 24

Cleaning

Bucketqty 3
Mopqty 3
Broomqty 2
Dustpan and brushqty 2
Cleaning gloveqty 6
Soap dispenserqty 4
Towel rackqty 4
First aid kit

Catering

Groceries
- Beer - 120 cans
- Alcohol-free beer - 24 cans
- White wine - 8 bottles
- Rosé - 6 bottles
- Sparkling wine - 6 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Tonic - 4 bottles
- Ginger ale - 4 bottles
- Bitter lemon - 4 bottles
- Iced tea - 6 bottles
- Sparkling mineral water - 12 bottles
- Still mineral water - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free sparkling wine - 4 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Limes - 12 pieces
- Mint - 6 bunches
- Ice cubes - 20 bags
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Snack nuts - 6 bags
- Snack mix - 6 bags
- Olives - 6 jars
- Pickles - 4 jars
- Cheese cubes - 4 kilograms
- Brie - 6 pieces
- Cream cheese - 8 tubs
- Hummus - 8 tubs
- Baguettes - 16 pieces
- Rolls - 60 pieces
- Toast squares - 10 packs
- Crackers - 8 packs
- Herb butter - 8 tubs
- Cucumbers - 12 pieces
- Cherry tomatoes - 6 kilograms
- Bell peppers - 20 pieces
- Carrots - 5 kilograms
- Grapes - 5 kilograms
- Strawberries - 4 kilogram
- Apples - 40 pieces
- Bananas - 30 pieces
- Mini sausages - 6 kilograms
- Vegetarian meatballs - 4 kilogram
- Chicken skewers - 6 kilograms
- Falafel - 3 kilograms
- Mini quiches - 80 pieces
- Puff pastry snacks - 100 pieces
- Mini burgers - 80 pieces
- Hamburger buns - 80 pieces
- Mini sausage rolls - 80 pieces
- Mixed salad - 6 kilograms
- Pasta salad - 8 kilograms
- Potato salad - 6 kilogram
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Garlic sauce - 3 bottles
- Chili sauce - 2 bottles
- Satay sauce - 3 jars
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 bottles
- Butter - 2 packs
- Whipped cream - 12 cans
- Vanilla ice cream - 6 liters
- Chocolate cake - 4 pieces
- Apple pie - 4 pieces
- Cookies - 8 packs
- Napkins - 300 pieces
- Straws - 150 pieces
- Cocktail sticks - 300 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Dishwasher tablets - 30 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Sponges - 10 pieces
- Paper towels - 8 packs
- Hand soap - 4 bottles

Tips

Plan at least one reusable cup or glass per guest, plus 10–15% extra for loss, spills, or drinks left around the venue. Add plates and cutlery for every guest who will eat.
For a four-hour party, allow roughly 2–3 drinks per person in the first hour and 1–2 per hour after that. Buy non-alcoholic options separately rather than assuming one shared supply will be enough.
Use enough cooling capacity for the first service period, not just the total number of bottles. Chill the first batch before guests arrive and keep a cool box ready for drinks that do not fit in the main storage.
Buy or bring serving equipment as a separate category: platters, trays, tongs, serving spoons, a cutting board, and a kitchen knife are easy to overlook when the food itself is already planned.
Check power and charging needs before loading the car. Test the speaker, mixer, microphone, coffee maker, and kettle, and pack extension cords, a power strip, and charging cables at least one day before the party.

Frequently asked questions

How many cups and glasses do I need for a King's Night party?: Plan one cup or reusable glass per guest, plus 10–15% extra. For 50 guests, that means 55–58 drinking vessels, with additional coffee cups if coffee will be served.
How much ice do I need for a King's Night party?: Allow about 1–2 kg of ice per 10 guests for chilling and serving, depending on the weather and how much cold storage you have. For 50 guests, start with 5–10 kg and keep drinks chilled in batches.
When should I buy drinks and non-perishable supplies?: Buy non-perishable supplies 3–7 days before the party so you can check quantities and replace missing items. Chill drinks 12–24 hours before serving, with a second batch ready to cool during the event.
What should I bring for serving food at a King's Night party?: Bring at least one serving platter or tray per main food group, plus serving tongs or spoons, a cutting board, and a kitchen knife. Add 10% extra plates and cutlery if food will be served throughout the evening rather than once.

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