What you need for a King's Games

A King's Games needs more than balls and cones. You also need a clear registration point, team markers, scorekeeping supplies, shelter, seating and enough food and drinks for participants and volunteers. Use the item list below as your shopping checklist, then match quantities to your registration numbers. Check dietary requirements before buying snacks, and arrange weather protection before the forecast becomes a problem.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Tablesqty 12
Folding chairsqty 80
Buffet tablesqty 4
Registration desk
Trash cansqty 8
Crowd control barriersqty 12
Starting lanesqty 6
Clothes racksqty 4
Crates for lost and foundqty 4

Sports equipment

Footballsqty 12
Basketballsqty 8
Handballsqty 8
Volleyballqty 4
Relay batonsqty 12
Conesqty 40
Hoopsqty 20
Skipping ropesqty 20
Balance beamsqty 4
Obstaclesqty 12
Parachute clothsqty 2
Frisbeesqty 12
Tennis ballsqty 24
Soft ballsqty 20
Ribbonsqty 40
Starting whistlesqty 8
Stopwatchesqty 6
Scoreboardsqty 8
Measuring tapesqty 4
Exercise matsqty 12
Team bibsqty 80
Cratesqty 12
Tug-of-war ropesqty 2
Medal ribbonsqty 180
Trophiesqty 12
Bib numbersqty 180
Score sheetsqty 40
Pensqty 40
Clipboardsqty 12

Equipment

Speakersqty 2
Microphoneqty 2
Mixer
Extension cordsqty 6
Power stripsqty 6
Coolersqty 6
Rechargeable lampsqty 6
Kettlesqty 4
Coffee machinesqty 3
Electric hotplatesqty 2
Power banksqty 6
Walkie-talkiesqty 8
Laptopqty 2
Printer

Tableware

Reusable cupsqty 220
Platesqty 180
Bowlsqty 100
Cutlery setsqty 180
Serving spoonsqty 12
Coffee potsqty 4

Kitchen

Cutting boardsqty 6
Knivesqty 8
Pliersqty 8
Small bowlsqty 20
Thermos flasksqty 6
Water jugsqty 8
Food warmersqty 6
Serving plattersqty 20
Cooler cratesqty 8
Food containersqty 20

Decorations

Dutch flagsqty 8
Orange pennantsqty 10
Balloonsqty 200
Balloon ribbonqty 2
Tableclothsqty 16
Stage signsqty 8
Orange table decorationsqty 20
Welcome sign
Route signsqty 20

Cleaning

Trash bagsqty 60
Bucketsqty 6
Cleaning clothsqty 24
Floor squeegeesqty 3
Broom setsqty 4
Washing-up tubsqty 4
Hand broomsqty 6
Work glovesqty 12
Paper waste binsqty 12

Lighting

String lightsqty 6
Battery lampsqty 8
Outdoor lightsqty 6

Catering

Groceries
- Coffee - 2 kilograms
- Tea bags - 250 pieces
- Sugar - 2 kilograms
- Milk - 12 liters
- Milk powder - 1 pack
- Chocolate milk - 12 liters
- Apple juice - 12 liters
- Orange juice - 12 liters
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange Soda - 12 liter
- Spa Blauw - 40 liters
- Sparkling water - 12 liter
- Ice cubes - 15 kilograms
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Wholemeal rolls - 120 pieces
- Currant buns - 80 pieces
- Cheese - 5 kilo
- Ham - 3 kilograms
- Chicken breast slices - 3 kilograms
- Hummus - 2 kilograms
- Peanut butter - 4 jars
- Jam - 4 jars
- Halal chicken breast - 2 kilogram
- Vegan cheese - 1 kilogram
- Butter - 2 kilograms
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Cucumbers - 20 pieces
- Tomatoes - 5 kilograms
- Lettuce - 8 heads
- Carrots - 5 kilograms
- Bell peppers - 4 kilograms
- Apples - 180 pieces
- Bananas - 120 pieces
- Grapes - 8 kilograms
- Mandarins - 120 pieces
- Muesli bars - 180 pieces
- Currant bun wrappers - 40 pieces
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Tortilla chips - 10 bags
- Salt sticks - 8 bags
- Rice cakes - 8 packs
- Popcorn - 6 bags
- Cookies - 10 packs
- Mini sausages - 5 kilograms
- Bitterballen - 5 kilogram
- Vegetarian snacks - 3 kilograms
- Vegan snacks - 2 kilogram
- Pizzas - 30 pieces
- Tomato soup - 12 liters
- Vegetable soup - 8 liters
- Hamburger buns - 120 pieces
- Hamburgers - 100 pieces
- Vegetarian burgers - 20 pieces
- Vegan burgers - 15 pieces
- Hot dogs - 80 pieces
- Hot dog buns - 80 pieces
- Fried onions - 4 kilogram
- Pickles - 4 jars
- Herb butter - 3 kilograms
- Garlic sauce - 2 liters
- Barbecue sauce - 2 liters
- Satay sauce - 2 liters
- Salt - 1 kilogram
- Pepper - 250 gram
- Paprika powder - 250 gram
- Oil - 3 liters
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Paper towels - 12 rolls
- Napkins - 1000 pieces
- Table runners - 16 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 4 bottles
- Dishwasher tablets - 60 pieces
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Paper towels - 12 packs
- Rubber gloves - 6 boxes
- Cooler bag labels - 1 pack

Tips

Plan equipment by sports station, not just by sport. Count the number of footballs, basketballs, handballs, volleyballs, relay batons and other items each station needs so one missing piece does not stop the programme.
Prepare one registration set for the event: a desk, team lists, start numbers, pens and visible signage. Print these at least one day before the King's Games so late registrations can be added by hand.
Buy or reserve shelter and seating early. Party tents, tables, folding chairs, buffet tables and waste bins are easy to overlook, but they are needed from arrival through snacks and prize giving.
Keep scorekeeping supplies together in a labelled crate. Include stopwatches, scoreboards, measuring tapes, starting whistles, ribbons and team bibs, with one responsible volunteer checking them before the first activity.
Shop for snacks only after collecting dietary requirements and confirmed registrations. Set aside separate serving areas for special-diet food and keep extra crates, soft balls and exercise mats available for stations or a rain programme.

Frequently asked questions

What equipment do I need for a King's Games?: The core equipment includes balls for football, basketball, handball and volleyball, plus relay batons, cones, hoops, skipping ropes, obstacles and balance beams. Add station-specific items such as parachute cloths, frisbees, tennis balls, soft balls and exercise mats according to your programme.
How many sports balls should I buy for a King's Games?: Base the quantity on the number of simultaneous stations and teams, rather than on total attendance. Allow at least one working ball per active station, then add one or two spare balls for larger or outdoor activities.
What should I buy for registration and scoring?: Prepare a registration desk, printed team lists, start numbers, ribbons or team bibs, pens and clear signage. For scoring, provide stopwatches, scoreboards, measuring tapes and starting whistles, and pack them together at least one day before the event.
When should I arrange tents, tables and chairs for King's Games?: Reserve party tents, tables, buffet tables and folding chairs as soon as the date and location are confirmed, preferably several weeks before the event. Recheck the quantities after registrations close and confirm delivery or collection at least 48 hours before the King's Games.

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