What to buy for a King’s Day market

A King’s Day market needs more than tables and orange decorations. You’ll need sturdy stalls, weights, serving items, clear price and direction signs, and a way to manage cash and rubbish throughout the day. Plan quantities around the number of stalls and visitors, then check deliveries and the weather before shopping. Buy disposable serving supplies at least one week ahead, and chill drinks and prepare snacks on the day before opening.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Foldable tablesqty 8
Beer tablesqty 6
Chairsqty 40
Stoolsqty 12
Dressing tablesqty 8
Stall weightsqty 24
Crowd control barriersqty 12
High tablesqty 6

Tableware

Coffee cupsqty 60
Tea glassesqty 60
Drinking glassesqty 100
Platesqty 100
Forksqty 100
Knivesqty 100
Spoonsqty 100
Serving spoonsqty 8
Serving traysqty 8
Small bowlsqty 16

Decorations

Dutch flagsqty 12
Orange buntingqty 10
Orange balloonsqty 100
Balloon pumpqty 2
Booth number signsqty 12
Directional signsqty 10
Price list duringqty 20
Tapeqty 8
Ropeqty 4
Chalkboardsqty 8

Equipment

Coolersqty 6
Coffee machinesqty 3
Kettlesqty 2
Extension cordsqty 8
Power stripsqty 6
Battery lampsqty 8
Hand trucksqty 2
Cash boxesqty 4
Calculatorsqty 4
Walkie-talkiesqty 4

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Mixing bowlsqty 6
Measuring cupsqty 4
Serving tongsqty 8
Thermos flasksqty 6
Ice packsqty 24

Cleaning

Waste binsqty 12
Broomqty 4
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 4
Cleaning glovesqty 12
Hand sanitizerqty 6

Lighting

String lightsqty 6
Outdoor lightsqty 6
Batteriesqty 24

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Safety vestsqty 8
Flashlightsqty 4

Catering

Groceries
- Coffee - 8 packs
- Tea - 4 boxes
- Sugar - 3 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon - 2 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 8 crates
- Alcohol-free beer - 3 cases
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 4 bottles
- Bitter lemon - 4 bottles
- Tonic - 4 bottles
- Ginger beer - 4 bottles
- Ice cubes - 20 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Cheese sticks - 6 bags
- Snack mix - 6 bags
- Peanuts - 4 bags
- Popcorn - 6 bags
- Baguettes - 12 pieces
- Mini rolls - 120 pieces
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Brie - 2 kilos
- Cream cheese - 2 kilo
- Hummus - 2 kilos
- Chicken breast slices - 2 kilos
- Ham - 2 kilos
- Cucumber - 3 kilos
- Tomatoes - 4 kilos
- Arugula - 1 kilo
- Bell peppers - 3 kilos
- Carrots - 3 kilos
- Grapes - 5 kilos
- Apples - 6 kilos
- Bananas - 4 kilos
- Strawberries - 3 kilos
- Herb butter - 1 kilo
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Peanut butter - 2 jars
- Jam - 2 jars
- Honey - 2 jars
- Salt - 1 kilo
- Pepper - 250 gram
- Paprika powder - 250 gram
- Italian herbs - 250 grams
- Olive oil - 2 liters
- Vinegar - 1 liter
- Eggs - 60 pieces
- Pancake mix - 5 kilos
- Dutch pancakes - 500 pieces
- Syrup - 4 bottles
- Icing sugar - 2 kilos
- Whipped cream - 12 cans
- Cookies - 8 packs
- Brownies - 80 pieces
- Muffins - 80 pieces
- Napkins - 1000 pieces
- Paper cups - 500 pieces
- Paper plates - 400 pcs
- Wooden stirrers - 500 pieces
- Wooden forks - 400 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dishwashing liquid - 2 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Sponges - 12 pieces
- Rubber gloves - 12 pairs

Tips

Give every market stall its own number sign and price list, plus at least two rolls of tape and enough rope to secure signs or bunting. Print spare copies because prices and stall assignments often change at the last minute.
Use one table or stall per seller and add weights to every outdoor structure. Allow at least four stall weights per tent or market stall unless the supplier specifies a different amount.
Count tableware by expected servings, not by stall count. For a busy drinks area, prepare roughly 2–3 drinking glasses per guest for the first hour, plus extra cups, plates, forks, knives and spoons for replacements.
Keep decorations practical: use a balloon pump instead of inflating balloons by mouth, and place Dutch flags and orange bunting where they will not block route signs, price boards or emergency access.
Prepare a cash point with separate cash registers, small change and a written cash count before opening. Exchange cash before the market starts, and keep a small reserve of low-value notes and coins for the first rush.

Frequently asked questions

How many tables do I need for a King’s Day market?: Start with one market stall or table per seller, then add at least one separate table for shared food, drinks or cash handling. Confirm the final participant count 3–5 days before the market so you can adjust the layout and order extra furniture.
How many cups and glasses should I buy for a King’s Day market?: For drinks, allow 2–3 cups or glasses per guest during the first hour, then add 10–15% for breakage, spills and replacements. Buy plates and cutlery based on the number of planned food servings, with at least one spare pack available.
What do I need to secure market tents outdoors?: Use stall weights for every tent or outdoor stall, and keep rope and tape available for signs and bunting. Check the forecast and the supplier’s instructions at least 24 hours before setup; never rely on decorations or tables as ballast.
When should I buy supplies for a King’s Day market?: Buy non-perishable items such as signs, decorations, tape, rope and tableware 1–2 weeks ahead. Check the shopping list and confirm deliveries 2–3 days before the market, then buy fresh snacks and chill drinks the day before.

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