What to buy for a King’s Day celebration

This King’s Day celebration shopping list covers the supplies guests and volunteers usually need on the day: drinks, serving items, decorations, equipment and waste collection. Plan quantities from your guest count, then add a small buffer for disposable or consumable items. Drinks need chilling time, while decorations, batteries and power supplies are easy to overlook until setup starts. Use the list alongside the event plan so shopping, deliveries and site setup stay on schedule.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 10
Folding chairsqty 80
Beer tablesqty 6
Buffet tablesqty 4
Bar stoolsqty 8
Waste binsqty 6

Tableware

Reusable drinking glassesqty 120
Coffee cupsqty 60
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 20
Serving tongsqty 8
Pitchersqty 8

Decorations

Orange pennantsqty 8
Red, white and blue flagsqty 6
Orange balloonsqty 150
Balloon pumpqty 3
Balloon ropeqty 3
Orange tableclothsqty 12
Crown decorationsqty 10
Welcome sign
Program postersqty 8

Equipment

Battery-powered speakersqty 2
Wireless microphonesqty 2
Mixer
Microphone standsqty 2
Extension cordsqty 6
Power stripsqty 6
Rechargeable batteriesqty 4

Lighting

LED string lightsqty 6
LED Lampsqty 8
Battery lanternsqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Coolersqty 3
Cutting boardsqty 4
Chef's axesqty 3
Bread knivesqty 3
Measuring cupsqty 3
Cooling racksqty 4

Sports equipment

Orange conesqty 30
Tug of war ropeqty 2
Trash bagsqty 20
Tin can toss setsqty 3
Ring toss setsqty 3
Footballsqty 4
Skipping ropesqty 10
Prizes and medalsqty 40

Cleaning

Broomqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 4
Cleaning glovesqty 8
Toilet brushesqty 3
Hand soap dispensersqty 4
Litter pickersqty 3

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 3 liters
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Lemonade - 6 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Beer - 120 bottles
- Red wine - 12 bottles
- White wine - 12 bottles
- Rosé - 6 bottles
- Bitterballen - 5 kilogram
- Mild Spicy Snacks - 3 kilograms
- Mini frikandels - 3 kilogram
- Vegetarian bitterballen - 2 kilograms
- Mini cheese soufflés - 2 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted peanuts - 4 bags
- Snack mix - 4 bags
- Salsa - 6 jars
- Toast rounds - 8 packs
- Cream cheese - 2 kilograms
- Brie - 1 kilogram
- Gouda cheese - 2 kilograms
- Liver sausage - 1 kilogram
- Salami - 1 kilogram
- Hummus - 1 kilogram
- Cucumbers - 8 pieces
- Bell peppers - 12 pieces
- Cherry tomatoes - 3 kilograms
- Carrots - 3 kilogram
- Grapes - 3 kilograms
- Apples - 40 pieces
- Mandarins - 40 pieces
- Bananas - 30 pieces
- Mini rolls - 150 pieces
- Baguettes - 8 pieces
- Butter - 1 kilogram
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Barbecue sauce - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Curry powder - 1 jar
- Olive oil - 1 bottle
- Lemon juice - 2 bottles
- Ice cubes - 20 kilograms
- Cocktail picks - 500 pieces
- Wooden satay skewers - 300 pieces
- Paper napkins - 500 pieces
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 60 pieces
- Dishwasher tablets - 40 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 4 packs
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Tissues - 6 boxes
- Paper straws - 300 pieces
- Napkins for children's activities - 200 pieces
- Coffee filters - 2 packs
- Gas for cooking appliances - 2 gas cylinders
- Fire starters - 1 box
- Charcoal - 10 kilograms
- Ice packs - 20 pieces

Tips

Plan two to three drinks per guest for the first hour, then one to two per person for each additional hour. Buy a mix of alcoholic and non-alcoholic options, and chill the first batch at least 12 hours ahead.
Allow one plate, one cutlery set and one reusable drinking glass per guest, plus 10% extra. Add coffee cups, serving platters, serving tongs and pitchers if drinks or food are served from a buffet.
Check the decoration quantities against every planned area, not just the main entrance. Orange pennants, flags, balloons, tablecloths, crown decorations and signs should be sorted into setup groups before the event day.
Test the speakers, microphones, mixer and microphone stands at least 24 hours before guests arrive. Keep extension cords, power strips and fully charged rechargeable batteries together in one equipment box.
Match waste bins to the number of guests and food stations, and place them where people actually eat and drink. Check first aid supplies, the cash register and the shopping list during the final site inspection rather than during setup.

Frequently asked questions

How many drinks do I need for a King’s Day celebration?: Plan two to three drinks per guest for the first hour, followed by one to two drinks per person for every additional hour. Add around 10% extra if the event is outdoors or lasts more than four hours.
How much tableware should I buy for King’s Day?: Allow one plate, one cutlery set and one reusable drinking glass per guest, plus 10% extra. For 50 guests, that means at least 55 of each core item.
When should I chill the drinks for King’s Day?: Chill the first batch at least 12 hours before guests arrive. Put the remaining drinks in cold storage as soon as they are delivered or brought to the venue.
What equipment should I check before the celebration?: Test the battery-powered speakers, wireless microphones and mixer at least 24 hours before the event. Check the extension cords, power strips and rechargeable batteries again during setup, preferably two hours before opening.

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