What you need for a King’s Day celebration

A King’s Day celebration needs more than orange decorations and drinks. Plan supplies for serving food, keeping beverages cold, welcoming guests, handling changing weather and cleaning up afterwards. This shopping list includes reusable cups, plates, cutlery, coolers, ice cube trays, tents, tables, seating and sound equipment. Check quantities against your guest list at least one week before the event, then shop for chilled drinks and fresh snacks as close to the day as practical.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Tablesqty 12
Folding chairsqty 80
Beer tablesqty 6
Bar matsqty 2
Buffet tablesqty 4
Registration desk
Changing cubicle

Tableware

Reusable cupsqty 250
Coffee cupsqty 80
Platesqty 180
Pastry forksqty 120
Cutlery setsqty 150
Serving spoonsqty 12
Scissorsqty 4

Decorations

Orange pennantsqty 12
Dutch flagsqty 8
Orange balloonsqty 150
Balloon pumpqty 3
Orange tableclothsqty 12
Paper garlandsqty 10
Orange face paintqty 6
Chalkboardsqty 6

Equipment

Bluetooth speakersqty 2
Microphone
Microphone stand
Extension cordsqty 4
Power stripsqty 6
Coolersqty 6
Ice cube traysqty 4
Kettlesqty 2
Coffee machinesqty 2
Deep fryersqty 2
Battery lampsqty 12

Kitchen

Cutting boardsqty 6
Chef's sausageqty 6
Serving plattersqty 18
Serving traysqty 12
Thermos flasksqty 6
Frying pansqty 2
Kitchen tongsqty 6
Aluminum foilqty 4
Food storage containersqty 20

Sports equipment

Trash bagsqty 8
Can toss setqty 2
Tug-of-war ropesqty 2
Sidewalk chalkqty 12
Plastic conesqty 20
Sjoelbaksqty 2
Ring toss setsqty 3

Lighting

String lightsqty 6
LED lanternsqty 10

Cleaning

Waste binsqty 12
Waste binsqty 4
Broom setsqty 4
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 4

Safety

First aid kitsqty 2
Barrier tapeqty 4
Traffic conesqty 12
Flashlightsqty 6

Other

Flip chartsqty 8
Pensqty 20
Name stickersqty 150
Power banksqty 4

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Sprite - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Beer - 8 crates
- Alcohol-free beer - 3 cases
- White wine - 8 bottles
- Rosé - 6 bottles
- Red wine - 4 bottles
- Tonic - 4 bottles
- Ginger beer - 4 bottles
- Lemons - 3 kilos
- Limes - 2 kilos
- Ice cubes - 20 kilo
- Orange cake - 6 pieces
- Apple pie - 4 pieces
- Whipped cream - 12 cans
- Syrup waffles - 8 packs
- Mini croissants - 120 pieces
- Mini rolls - 150 pieces
- White rolls - 100 pieces
- Wholegrain rolls - 50 pieces
- Young cheese - 4 kilos
- Brie - 2 kilos
- Ham - 3 kilos
- Chicken breast slices - 2 kilos
- Filet americain - 2 kilos
- Hummus - 2 kilos
- Egg - 60 pieces
- Butter - 2 kilos
- Strawberry jam - 4 jars
- Peanut butter - 4 jars
- Cucumber - 12 pieces
- Tomatoes - 4 kilos
- Lettuce - 8 heads
- Bell peppers - 3 kilos
- Red onion - 2 kilos
- Grapes - 5 kilos
- Apples - 8 kilos
- Bananas - 5 kilo
- Watermelon - 3 pieces
- Plain chips - 10 bags
- Paprika chips - 10 bags
- Tortilla chips - 8 bags
- Salsa - 8 jars
- Snack mix - 8 bags
- Pretzels - 6 bags
- Cheese cubes - 3 kilo
- Olives - 2 kilos
- Mini frikandels - 200 pieces
- Bitterballen - 250 pieces
- Vegetarian bitterballen - 100 pieces
- Mini spring rolls - 150 pieces
- Mustard - 4 bottles
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Satay sauce - 4 jars
- Garlic sauce - 4 bottles
- Salt - 1 kilo
- Pepper - 250 gram
- Paprika powder - 250 gram
- Sunflower oil - 5 liter
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 4 bottles
- Sponges - 12 pieces
- Cleaning wipes - 6 packs
- All-purpose cleaner - 4 bottles
- Trash bags - 100 pieces
- Freezer bags - 4 boxes
- Aluminum trays - 100 pieces
- Plastic wrap - 4 rolls
- Matches - 4 boxes

Tips

Plan for 2–3 drinks per person during the first hour, then about 1 drink per person per hour. Add extra water and keep drinks refrigerated before guests arrive.
Allow 1 plate, 1 cup and 1 cutlery set per guest, plus at least 10% extra. Reusable cups and serving spoons are easy to run short of when guests move between the bar and buffet.
Buy or prepare weather cover for the full guest area, not just the food table. Set up party tents, tables and chairs early enough to adjust the layout if the forecast changes.
Provide enough cooling capacity for the first service period rather than relying on a few ice cube trays. Store drinks in coolers and replenish ice during the celebration.
Pack the easy-to-forget practical items with the decorations: a balloon pump, extension cords, power strips, bar mats, chalkboards and scissors. Check them off before leaving for the venue.

Frequently asked questions

How many drinks do I need for a King’s Day celebration?: Plan for 2–3 drinks per person during the first hour, followed by around 1 drink per person per hour. Include water and allow extra capacity for warm weather or a longer programme.
How many cups and plates should I buy for King’s Day?: Provide one cup and one plate per guest, plus at least 10% extra. For 50 guests, that means at least 55 cups and 55 plates, with additional coffee cups if coffee is served.
When should I buy drinks for a King’s Day celebration?: Buy shelf-stable drinks and decorations 5–7 days beforehand. Purchase fresh snacks 1–2 days before the event, and chill drinks at least 12 hours before guests arrive.
What do I need for outdoor King’s Day weather?: Prepare party tents or other weather protection for the areas where guests will eat, register and gather. Check the forecast 3–5 days before the event and confirm the backup layout the day before.

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