What you need for a King’s Day celebration

A King’s Day celebration needs more than orange decorations and drinks. Plan what guests will eat from, where food and drinks will stay cold, and how you will power music or coffee equipment. This shopping list covers the practical supplies behind the plan, including tables, serving items, kitchen tools, cooling equipment and backup power. Check quantities against your guest count before shopping, then leave time to chill drinks and prepare fruit, sandwiches and snacks.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Chairsqty 80
Buffet tablesqty 3
Beer tablesqty 4
Changing room table

Tableware

Glassesqty 120
Coffee cupsqty 60
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 12
Serving tongsqty 8
Carafesqty 8
Thermos flasksqty 4

Equipment

Coolersqty 6
Ice packsqty 24
Coffee machinesqty 2
Kettlesqty 2
Bluetooth speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Power banksqty 4

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 4
Measuring cupsqty 2
Storage binsqty 12
Cooling matsqty 4
Aluminum foilqty 3
Cling filmqty 3

Decorations

Orange buntingqty 12
Dutch flagsqty 6
Orange balloonsqty 150
Balloon pumpqty 2
Tableclothsqty 12
Directional signsqty 8
Markersqty 12
Rolls of tapeqty 6
Cable tiesqty 100

Sports equipment

Conesqty 30
Skipping ropesqty 8
Ballsqty 10
Hoopsqty 8
Can toss setqty 2
Trash bagsqty 12
Tug of war rope

Lighting

String lightsqty 6
LED lampsqty 8
Flashlightsqty 6

Cleaning

Waste binsqty 10
Broom setsqty 3
Mopsqty 3
Bucketsqty 4
Dustpan and brushqty 3
Rubber glovesqty 12
Hand sanitizer holdersqty 4
Toilet brushesqty 2

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Reflective vestsqty 8
Rolls of barrier tapeqty 4

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon - 10 pieces
- Coffee milk - 2 bottles
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Beer - 8 crates
- Alcohol-free beer - 2 crates
- Rosé - 12 bottles
- White wine - 8 bottles
- Red wine - 6 bottles
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Orange juice - 8 packs
- Apple juice - 6 packs
- Lemonade syrup - 3 bottles
- Ice cubes - 15 kilograms
- Baguettes - 12 pieces
- White buns - 80 pieces
- Wholemeal rolls - 40 pieces
- Mini wraps - 40 pieces
- Butter - 4 packs
- Mild cheese - 3 kilograms
- Aged cheese - 1 kilogram
- Brie - 1 kilogram
- Ham - 2 kilograms
- Smoked beef - 1 kilogram
- Chicken breast slices - 2 kilograms
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Peanut butter - 2 jars
- Chocolate sprinkles - 2 packs
- Cucumber - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Bell peppers - 12
- Red onion - 2 kilograms
- Pickles - 3 jars
- Olives - 3 jars
- Herb cream cheese - 6 tubs
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Pesto sauce - 4 jars
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted sticks - 6 bags
- Mixed nuts - 5 bags
- Popcorn - 4 bags
- Mini hot dogs - 8 cans
- Puff pastry snacks - 8 boxes
- Mini pizzas - 6 boxes
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 5 kilograms
- Strawberries - 4 kilogram
- Watermelons - 3 pieces
- Raisins - 2 bags
- Cookies - 8 packs
- Sirup waffles - 6 packs
- Orange tompouces - 100 pieces
- Ice lollies - 100 pieces
- Chocolate bars - 50 pieces
- Cupcakes - 80 pieces
- Paper napkins - 500 pieces
- Paper cups - 250 pieces
- Paper plates - 250 pieces
- Wooden forks - 150 pieces
- Wooden knives - 150 pieces
- Wooden spoons - 100 pieces
- Stir sticks - 200 pieces
- Straws - 150 pieces
- Coffee filters - 2 packs
- Coffee cups - 150 pieces
- Baking paper - 2 rolls
- Freezer bags - 2 boxes
- Food storage containers - 2 packs
- Trash bags - 100 pieces
- Compostable trash bags - 50
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Sponges - 2 packs
- Cleaning cloths - 2 packs
- Nitrile gloves - 3 boxes
- Trash bag ties - 2 packs

Tips

Allow about 2–3 drinks per guest for the first hour, then 1–2 drinks per hour. Buy ice packs and set up coolers before guests arrive so drinks do not depend on a last-minute freezer run.
For food service, provide at least 1 plate, glass and cutlery set per guest, plus around 10% extra. Serving platters, tongs and carafes are easy to overlook when the shopping list focuses only on food.
Count every power-using item before the celebration: speakers, coffee machines, kettles and phone charging all need capacity. Pack extension cords, power strips and power banks at least one day ahead, rather than discovering a missing cable during setup.
If food is prepared in advance, plan storage as well as preparation. Use cutting boards, suitable knives, storage bins, foil and cling film, and label prepared food with its contents and preparation time.
Prepare for a wet forecast before the day itself. Check that party tents, tables and chairs fit the planned layout, and keep a separate dry place for food, electrical equipment and the printed run sheet.

Frequently asked questions

What should I buy for a King’s Day celebration?: Plan supplies in five groups: food and drinks, tableware, furniture, preparation equipment and power. For each guest, start with 1 plate, 1 glass and 1 cutlery set, then add about 10% extra for breakages and replacements.
How many drinks do I need for King’s Day?: Use 2–3 drinks per person for the first hour and 1–2 drinks for each additional hour. Add non-alcoholic options and keep drinks cold in coolers with ice packs before guests arrive.
How much extra tableware should I buy?: Buy around 10% more plates, glasses and cutlery sets than your confirmed guest count. For 50 guests, that means preparing at least 55 of each basic item.
When should I shop for a King’s Day celebration?: Buy non-perishable supplies, tableware, furniture and power equipment at least 3–7 days in advance. Shop for fresh food 1–2 days before the event, then chill drinks and prepare fruit, sandwiches and snacks on the day.

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