What You Need for a Karaoke Night

A karaoke night needs more than songs and microphones. Use this shopping list to cover drinks, snacks, serving supplies, seating, lighting, and the technical items that are easy to overlook. Plan food and drinks around your guest count, then check every cable, adapter, battery, and microphone before the event. Keep allergy information visible near the buffet and have spare supplies ready so the singing does not stop because of a small missing item.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 60
Buffet tablesqty 2
Stoolsqty 8
Coat racksqty 2
Waste binsqty 6

Equipment

Karaoke screen
Karaoke player
Speakersqty 2
Microphonesqty 3
Microphone standsqty 2
Audio cablesqty 4
Extension cordsqty 6
Power stripsqty 4
Laptop
Spare batteriesqty 12

Lighting

LED string lightsqty 4
LED spotlightsqty 4
Emergency lightingqty 2

Tableware

Reusable cupsqty 80
Wine glassesqty 30
Coffee cupsqty 30
Platesqty 80
Cutlery setsqty 80
Scissorsqty 3

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Serving plattersqty 12
Serving utensilsqty 12
Thermos flasksqty 4

Decorations

Balloonsqty 100
Buntingqty 8
Tableclothsqty 8
Stage signsqty 3
Name stickersqty 80

Cleaning

Bucketsqty 2
Mopsqty 2
Broom and dustpanqty 2
Cleaning glovesqty 6

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Sparkling mineral water - 8 bottles
- Still mineral water - 8 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Alcohol-free beer - 3 cases
- Beer - 3 crates
- White wine - 6 bottles
- Red wine - 4 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Mints - 1 box
- Lemon tea - 1 box
- Ice cubes - 10 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 5 bags
- Salted peanuts - 4 bags
- Snack mix - 4 bags
- Mini cheese sticks - 5 packs
- Mini sausage rolls - 5 boxes
- Mini pizza slices - 5 boxes
- Vegetable sticks - 5 kilo
- Cucumber - 8 pieces
- Carrots - 3 kilos
- Cherry tomatoes - 3 kilos
- Hummus - 6 tubs
- Garlic sauce - 3 bottles
- Sweet chili sauce - 3 bottles
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Mini buns - 80 pieces
- Young cheese - 2 kilos
- Back ham - 1.5 kilos
- Vegetarian spread - 6 tubs
- Butter - 2 packs
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 4 kilos
- Cookies - 6 packs
- Brownies - 60
- Cupcakes - 60 pieces
- Paper napkins - 300 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet cleaner - 2 bottles
- Hand soap - 4 bottles

Tips

Allow 2–3 drinks per guest during the first hour, then about 1 drink per person per hour. Chill drinks in advance and keep extra water available beside the bar.
Prepare 4–6 snack portions per guest for a karaoke night lasting 3–4 hours. Portion snacks before guests arrive and label allergens where everyone can see them.
Bring at least 2 spare microphone batteries and one complete backup cable set. Test the karaoke player, laptop, screen, speakers, and microphones before the first guest arrives.
Count one reusable cup per guest plus 10% extra, and add enough plates, cutlery, wine glasses, coffee cups, and serving utensils for the full menu. Extra serving pieces prevent queues at the buffet.
Plan one accessible power route for the screen, player, speakers, lighting, and charging equipment. Pack extension cords and power strips, but keep cables secured and away from walkways.

Frequently asked questions

How much food do I need for a karaoke night?: For a 3–4 hour karaoke night, plan 4–6 snack portions per guest. Add a more substantial buffet item if the event overlaps with dinner, and prepare 10% extra for late arrivals.
How many drinks should I buy for karaoke night?: Buy enough for about 2–3 drinks per person in the first hour, followed by 1 drink per person per hour. Include water and non-alcoholic options for the entire evening.
What karaoke equipment should I bring?: Bring a karaoke screen, player or laptop, speakers, microphones, microphone stands, audio cables, extension cords, and power strips. Pack at least 2 spare batteries and test the complete setup before guests arrive.
When should I buy and chill drinks for karaoke night?: Buy non-perishable drinks and supplies 2–3 days ahead. Chill bottled and canned drinks at least 6 hours before the event, and prepare snacks and buffet items on the day itself.

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