What to Buy for a Karaoke Night

A karaoke night needs more than microphones and a playlist. Plan drinks and snacks for the full evening, then check that every guest can sit, eat and reach a working microphone. The items below cover the karaoke corner, screen and projector, serving area, coffee station, lighting and basic party supplies. Buy or borrow the equipment early enough to test the connections and charge wireless microphones before guests arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 55
Coat rack
Stoolsqty 4

Equipment

Karaoke set
Wireless microphonesqty 2
Speakersqty 2
Laptop
Projector
Projection screen
HDMI cableqty 2
Extension cordsqty 4
Power stripsqty 3

Lighting

Mood lightingqty 4
LED lampsqty 6

Decorations

Buntingqty 8
Balloonsqty 50
Balloon pump
Tableclothsqty 6

Tableware

Glassesqty 60
Coffee cupsqty 30
Platesqty 60
Cutlery setsqty 60
Serving boardsqty 6

Kitchen

Coffee maker
Kettlesqty 2
Coolersqty 3
Ice bucketsqty 2
Scissorsqty 2
Bottle openersqty 3

Cleaning

Broom and dustpan
Mop and bucket
Cleaning glovesqty 4

Catering

Groceries
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 6 bottles
- Spa Rood - 3 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 six-packs
- White wine - 6 bottles
- Rosé - 4 bottles
- Red wine - 3 bottles
- Prosecco - 2 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 8 pieces
- Ice cubes - 10 kilos
- Baguettes - 8 pieces
- Wraps - 5 packs
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Herb cream cheese - 3 tubs
- Young cheese - 2 kilos
- Ham - 1 kilo
- Chicken breast - 1 kilo
- Smoked salmon - 500 grams
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Bell peppers - 8 pieces
- Carrots - 2 kilo
- Grapes - 3 kilos
- Apples - 30 pieces
- Strawberries - 2 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 5 bags
- Salted peanuts - 3 bags
- Olives - 4 jars
- Salsa - 4 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Vegetarian snacks - 4 boxes
- Mini frikandels - 4 boxes
- Mini spring rolls - 4 boxes
- Garlic sauce - 2 bottles
- Barbecue sauce - 2 bottles
- Napkins - 4 packs
- Paper straws - 2 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Parchment paper - 1 roll
- Trash bags - 3 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Cleaning wipes - 3 packs
- All-purpose cleaner - 2 bottles
- Hand soap - 3 bottles

Tips

Allow 2–3 drinks per person for the first hour, then 1 drink per person for each additional hour. Chill the first batch in coolers and keep extra drinks ready to restock.
Plan 4–6 snack portions per guest if food is served informally. Buy enough plates, glasses, cutlery and serving boards for one full round, plus about 10% extra.
Check the karaoke set, speakers, laptop, projector and screen at least 24 hours before the event. Test the HDMI cable, extension cords and power strips together in the actual setup.
Charge every wireless microphone on the day before karaoke night and keep a spare charging option or fresh batteries available if the equipment requires them. Put bottle openers near the drinks area.
Set aside 60–90 minutes for setup: arrange tables and chairs, connect the speakers and projector, install mood lighting, and decorate with bunting or balloons before guests arrive.

Frequently asked questions

How many drinks do I need for a karaoke night?: Plan 2–3 drinks per guest for the first hour and 1 drink per guest for every hour after that. Add extra water and non-alcoholic options, especially for a night lasting 3 hours or more.
What equipment do I need for karaoke at home?: You need a karaoke set or compatible laptop, wireless microphones, speakers, a projector and projection screen, plus an HDMI cable. Test all connections at least 24 hours beforehand.
How many snacks should I buy for karaoke night?: Allow 4–6 snack portions per guest for a casual buffet. Buy around 10% extra plates, glasses and cutlery so late arrivals or dropped items do not cause a shortage.
When should I chill drinks for karaoke night?: Put drinks in the refrigerator or coolers at least 4 hours before guests arrive. Use ice buckets for drinks that need to stay cold during the singing and refill them during the evening.

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