What you need for a junior race

A junior race needs more than bikes, bibs, and a finish line. This shopping list covers the practical supplies for registration, timing, course safety, refreshments, announcements, and basic bike support. Plan quantities around the number of riders, volunteers, and spectators, then check power, cooling, and storage before race day. Small items such as spare inner tubes, extension cords, safety vests, and waste bins are easy to overlook and difficult to replace once the course is active.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Folding tablesqty 10
Chairsqty 40
Bicycle racksqty 8
Waste binsqty 8

Equipment

Sound system
Microphonesqty 2
Speakersqty 2
Extension cordsqty 6
Power stripsqty 4
Coolersqty 6
Stopwatchesqty 4
Walkie-talkiesqty 10

Sports equipment

Bib numbersqty 120
Race numbersqty 120
Round board
Stage blocksqty 3
Competition callsqty 2
Spare bike pumpsqty 3
Tire leversqty 6
Spare inner tubesqty 12
Bike tool kitsqty 2

Traffic and safety

Crowd barriersqty 40
Traffic conesqty 40
Barrier tapeqty 8
Traffic signsqty 20
Conesqty 30
Safety vestsqty 25
Stop signsqty 12
Flashlightsqty 8

Safety

First aid kitsqty 2
Emergency blanketsqty 12
Disposable glovesqty 2
Hand sanitizerqty 4

Jury and registration

Starting listsqty 20
Result formsqty 20
Clipboardsqty 8
Pensqty 30
Markersqty 10
Printer
Printer paperqty 2
Timing sheetsqty 50

Decorations

Start/finish bannersqty 2
Flagsqty 20
Stage ribbonsqty 3

Tableware

Reusable cupsqty 150
Platesqty 100
Cutlery setsqty 100
Coffee potsqty 4
Thermos flasksqty 4
Serving jugsqty 6

Kitchen

Cutting boardsqty 4
Bread knivesqty 4
Serving tongsqty 6
Ice packsqty 20
Food containersqty 12

Cleaning

Trash bagsqty 100
Paper towelsqty 12
Cleaning clothsqty 20
All-purpose cleanerqty 4
Dish soapqty 3

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 3 liters
- Coffee milk - 2 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Sports drink - 48 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Apples - 80 pieces
- Bananas - 60 pieces
- Grapes - 6 kilos
- Muesli bars - 100 pieces
- Currant buns - 80 pieces
- Mini butter portions - 100 tubs
- Jam - 3 jars
- Peanut butter - 2 jars
- Chocolate sprinkles - 2 packs
- Whole wheat bread - 12 loaves
- White rolls - 100 pieces
- Brown rolls - 100 pieces
- Sliced cheese - 4 kilos
- Ham slices - 3 kilo
- Chicken breast slices - 2 kilos
- Hummus - 2 kilos
- Cucumbers - 12 pieces
- Tomatoes - 4 kilos
- Lettuce - 8 heads
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Pretzels - 5 bags
- Cookies - 6 packs
- Chocolate bars - 80 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 can
- Olive oil - 1 bottle
- Ice cubes - 10 bags
- Paper napkins - 300 pieces
- Stir sticks - 200 pieces
- Organic dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Disinfectant wipes - 6 packs
- Pedal bin liners - 50 pieces
- Foil - 2 rolls
- Aluminum foil - 2 rolls
- Food storage containers - 20 pieces
- Disposable napkins - 300 pieces
- Herbal tea - 1 box
- Lemons - 2 kilos
- Honey - 1 jar
- Gluten-free sandwiches - 12 pieces
- Vegan spread - 2 kilos
- Nut-free granola bars - 30 pieces
- Skewers - 200 pieces
- Napkins for the jury - 100 pieces
- Drinking straws - 100 pieces
- Cereal bars - 60 pieces
- Energy gels - 60 pieces
- Chewing Gum - 10 packs
- Table water - 12 bottles
- Coffee filters - 100 pieces
- Tea filters - 100 pieces
- Fire starters - 1 box

Tips

Plan at least two drink servings per person for the first hour, then add extra for warm weather and anyone working on the course. Chill drinks before setup and keep a separate cooler for volunteers.
Prepare one bib or race number for every registered rider, plus a small reserve for replacements. Keep the start lists and competition calls together at registration and near the start area.
Match traffic equipment to every controlled point on the course: use cones and barrier tape for marking, barriers where people could enter the route, and a safety vest for each traffic controller.
Count power needs before bringing the sound system, microphones, and speakers. Take extension cords and power strips with enough reach for the start and finish areas, and protect cable runs from foot traffic.
Pack a basic repair station with spare bike pumps, tire levers, spare inner tubes, and bike tool kits. Place it where riders and volunteers can reach it without crossing the active course.

Frequently asked questions

What should I buy for a junior bike race?: Plan for race numbers and bib numbers, timing equipment, course-marking and traffic-safety supplies, drinks, waste bins, announcements equipment, and basic bike tools. The full plan contains 62 items across these categories.
How many drinks do I need for a junior race?: Start with 2 to 3 drinks per person for the first hour, including riders, volunteers, and officials. Add extra stock for warm conditions and keep drinks chilled before the first start.
How many race numbers and bibs do I need?: Prepare one race number and one bib for every registered rider, then add a reserve of about 5% for damage, lost items, or late changes. For 100 riders, that means 105 of each.
When should I buy the race supplies?: Buy durable equipment and printed race materials at least 1 to 2 weeks before the event. Do the final shopping for drinks and other perishables 1 to 2 days before the race, after registration numbers are confirmed.

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